1. Professional Development to Practice The contents of this presentation were developed under a grant from the US Department of Education to the Missouri Department of Elementary and Secondary Education (#H323A120018). However, these contents do not necessarily represent the policy of the US Department of Education, and you should not assume endorsement by the Federal Government. Professional Development to Practice Collaborative Data Teams Communication and Minutes This work is licensed under a Creative Commons Attribution-NonCommercial-NoDerivatives 4.0 International License.Creative Commons Attribution-NonCommercial-NoDerivatives 4.0 International License

2. Professional Development to Practice

3. Collaborative Data Teams (CDT) Foundational Processes Agendas Communication Norms Roles Overview and Purpose Collaborative Teams Advanced Collaborative Processes Consensus Collaborative Skills Protocol Foundational Processes: Communication and Using Minutes

4. Professional Development to Practice Communication and Minutes  Objective: Effectively implement meeting minutes and communication structures.  See Missouri Teacher Standards 8 (Professional Practice) and 9 (Professional Collaboration); Missouri Leader Standards 2 (Teaching and Learning) and 3 (Management of Organizational Systems).

5. Professional Development to Practice Meeting Norms  Begin and end on time  Be an engaged participant  Be an active listener—open to new ideas  Use notes for side bar conversations  Use electronics respectfully

6. Professional Development to Practice Why Write Meeting Minutes?  Read the article  Think/Pair/Share  What was insightful?  What captured your interest?  How is student learning impacted?

7. Professional Development to Practice Minutes Succinct minutes that capture the purpose of the meeting and its agreed outcomes are a record that can be referred back to and be used for follow up purposes later. Good minutes are concise and to the point, but at the same time, they do not leave out critical information.

8. Professional Development to Practice Characteristics of Effective Minutes ___ purpose for the meeting ___ where and when held ___ list of the attendees ___ what was achieved during the meeting ___ decisions made at the meeting ___ actions that were agreed, include the action itself, who it was assigned to, and the completion date ___ agenda serves as template for minutes

9. Professional Development to Practice Communication There should be a structure for building/district/stakeholder communication of meeting minutes that is specific to each group.

10. Professional Development to Practice Characteristics of Effective Communication ___ central place to store documents (minutes won’t get lost in inbox or on server) ___ easy access for all participants to provide updates and comments ___ distributed to and utilized by all appropriate stakeholders ___ attention drawn to action items and follow up

11. Professional Development to Practice Practice Profile

12. Professional Development to Practice Implementation Fidelity

13. Professional Development to Practice Next Steps  Develop an effective structure for recording and saving meeting minutes, and a communication structure that ensures communication to team members, as well as others.