1. MICHAEL P. FINN & HOLLY K. CARO The CEGIS Online Bibliography: A Resource for the Working GIScientist U. S. Department of Interior U. S. Geological Survey 2010 AAG ANNUAL MEETING April 14-18, 2010 – Washington, DC

2. Outline Motivation Background Topical Areas Tools/ Methods Metadata and Information Issues Open Source & the GIScience Community Summary

3. Motivation Organize 10 years of accumulated research information Create a comprehensive list of all works cited and created by CEGIS Manage this list as a library that represents a comprehensive bibliography of GIScience Eventually make the bibliography available on the Internet

5. Background – Center of Excellence for Geospatial Information Science (CEGIS) Established in January 2006 CEGIS research is focused on The National Map Conducts, leads, and influences the research and innovative solutions required by NSDI and the emerging GeoSpatial Web Virtual center within USGS and with affiliated scientists from other organizations There are currently 6 PIs

6. The 8 Layers of The National Map Transportation Structures Orthoimagery Hydrography Land Cover Geographic Names Boundaries Elevation

7. Background – Research Materials Huge array of hardcopy journal articles – scattered among various files and storage locations Large volume of digital PDF files – scattered among various folders and server locations Considerable amount of CEGIS publications-- fortunately, mostly on our website References collected over email for in-progress projects (coming from the library or other researchers) No indication of whether an article was referenced by CEGIS work or not

8. Topical Areas of the Materials GIScience broadly defined: theory, applications, geospatial data Topographic mapping Land remote sensing Geographic analysis and monitoring

9. Tools After analysis of a few reference management programs, a combination of two programs was selected for the project EndNote was selected for day-to-day management (single license, user only)  Provides faster data input and more navigable search features, including keywords  EndNote was already in use within CEGIS, and familiar to the researchers WikIndx was selected for exposure to the GIScience community and the public (open source software)  Investigation into other open source reference management software is ongoing

10. Building the CEGIS On-Line Bibliography There were several different mediums of information that had to be dealt with  File created for email; flagging system to mark entered items  Stack and file system for hardcopy items; titles were searched online for faster copy-and-paste entry  Recorded date system for Lotus PDF email archives; similar system for the citations collected from the web  Some methods of collection were only possible from certain locations or at certain times

12. Metadata and information 1) See if the record already exists 2) If it does, update fields as necessary 3) If it does not, create it (records entered by copy-and-paste where possible, or else by hand)

13. Documentation EndNote’s fields didn’t always meet the needs of the information we stored, so we had to create our own conventions This information was stored in a private Wiki for future reference of the CEGIS Bibliography conventions = number? = start of range = number = range? “Pages” = range Journal ArticleBook

14. Problems Encountered Custom fields Confusion created among the 6 PIs by the reference style display --Newly installed versions of EndNote will overwrite custom field headings

15. Copyrights on Abstracts Initially, there were plans to include abstracts that would create an easy-to-search comprehensive database for CEGIS researchers Was not possible due to murky copyright laws CEGIS has a paid subscription through the USGS library to view databases, but is not permitted to re-host information, including many abstracts

16. Exporting to WikIndx Size limits for file on import Unable to read database.  INSERT INTO `WKX_creator` (``) VALUES('')  Snyder, J. P. (1985). Computer-assisted map projection research. U.S. Geological Survey Bulletin 1629. Washington, D.C., U.S. Government Printing Office. Fields don’t match up from one program to the other  Mapping fields from EndNote to WikIndx

17. Open Source & the GIScience Community Motivated to share this bibliography with the entire community Using open source tools (WikIndx), hosted on our webpage, read-only Completely read/write accessible on Intranet to fellow CEGIS researchers

18. Summary Organization of 10 years of accumulated research information Focused on The National Map, geospatial data, and GIScience broadly Huge array and volume of source material EndNote/WikIndx as solution Shared with the entire GIScience community www.zotero.org

19. MICHAEL P. FINN & HOLLY K. CARO MFINN@USGS.GOV HKCARO@USGS.GOV HTTP://CEGIS.USGS.GOV The CEGIS On-Line Bibliography: A Resource for the Working GIScientist U. S. Department of Interior U. S. Geological Survey 2010 AAG ANNUAL MEETING April 14-18, 2010 – Washington, DC