1. 30 May 2013CMS M&O-B Scrutiny1 Salvatore Costa - Catania CMS M&O-B Scrutiny, CERN, 30 May 2013 Tracker

2. 30 May 2013CMS M&O-B Scrutiny2 Salvatore Costa - Catania Fast Facts Tracker Strip 15148 modules 9.3M readout channels 2500 power supplies Pixel 1440 modules 66M readout channels 168 power supplies Construction Cost 84 MCHF Typical current yearly M&O-B budget ~ 1.6 MCHF 2 % of investment 2.7 kCHF/member CMS Members assigned to project Tracker ~ 600 members ~ 400 authors ~ 300 PhDs

3. 30 May 2013CMS M&O-B Scrutiny3 Salvatore Costa - Catania Tracker M&O Items Overview CoolingPowerReadout Controls: DSS Controls: DCS Dry gas Hardware M&O tasks Procurement of spares Repair of faulty modules (cost per unit - Repair Contract on M&O-A) Repair of infrastructure Improvement of infrastructure Improvement of performance (dev&prod) [ex: small current readback for sensor aging studies; new MFs, new controllers, for faster turn-on] Procurement of spares Repair of faulty modules (cost per unit - Repair Contract on M&O-A) Repair of infrastructure Improvement of infrastructure Improvement of performance (dev&prod) [ex: small current readback for sensor aging studies; new MFs, new controllers, for faster turn-on] MechanicsCommunicationsStore ItemsManpowerAreas General Operations Software M&O A vulnerable system, prone to failures and incidents EN/CV maintenance fee Leak search and repair Fluid chemical analysis, fluid cleaning Replacement of faulty parts (pumps, motors, valves, gaskets, pipes,…) Infrastructure improvement, THIP(in LS1) A vulnerable system, prone to failures and incidents EN/CV maintenance fee Leak search and repair Fluid chemical analysis, fluid cleaning Replacement of faulty parts (pumps, motors, valves, gaskets, pipes,…) Infrastructure improvement, THIP(in LS1) Plant (N, dry air) parts: pumps, driers, compressors, instrumentation; Filters; piping TK sealing, THIP(in LS1) Plant (N, dry air) parts: pumps, driers, compressors, instrumentation; Filters; piping TK sealing, THIP(in LS1) E-pool rentals Repair, FW upgrade, performance improvement for: Feds, FECs, local DAQ PCs,… E-pool rentals Repair, FW upgrade, performance improvement for: Feds, FECs, local DAQ PCs,… Repair/Replacement, HW/ FW upgrade, performance improvement for: T/RH probes, PLCs & batteries, interlocks, PCs, infrastructure Repair/Replacement, HW/ FW upgrade, performance improvement for: T/RH probes, PLCs & batteries, interlocks, PCs, infrastructure Cleaning Infrastructure (wiring, air conditioning,…) “Furniture” (desks, benches, printers, workstations,…) Specific test/dev setups Cleaning Infrastructure (wiring, air conditioning,…) “Furniture” (desks, benches, printers, workstations,…) Specific test/dev setups CERN rental cars CERN GSM phones Shipping Travel for TK M&O business CERN rental cars CERN GSM phones Shipping Travel for TK M&O business Mechanical shop work for any M&O task (CERN, Institutes, or outsourced) Small purchases at CERN store for any M&O task Calibrations Alignment DQM, DCS, DSS; operations THIP(in LS1) Calibrations Alignment DQM, DCS, DSS; operations THIP(in LS1)

4. 30 May 2013CMS M&O-B Scrutiny4 Salvatore Costa - Catania 2012 Income Report Received: 99.0% (cash 84% of received; in-kind 16%) Received + Invoiced: 99.4% Received: 99.0% (cash 84% of received; in-kind 16%) Received + Invoiced: 99.4% 2012 Income Report (CHF) Country -DueReceivedInvoiced butMissing Agency(RRB-2011-079, Annex B.3)CashIn-kindnot yet cashedCHFComments Austria46'110 000 Belgium-FNRS80'413 000 Belgium-FWO52'449 000 CERN201'965 000 Cyprus3'107 000 Finland48'347 000 France102'908102'900008 2011 debt also paid Germany-BMBF145'415 000 Germany-DESY13'729 000 Hungary2'938 000 Iran9'321000 bureaucratic problems Italy355'696 000 Spain6'21400 0 from global CMS M&O Switzerland-ETHZ23'714 000 Switzerland-PSI54'1170 00 Switzerland-UNIV37'193 000 Taiwan2'938 000 UK89'11344'55644'55700 USA314'313159'854154'45900 Totals1'590'0001'321'324253'1336'2149'329 Grand Totals 1'574'457 1'590'0001'580'6719'329

5. 30 May 2013CMS M&O-B Scrutiny5 Salvatore Costa - Catania Tracker budget Requests are not split into Cash and in-kind part at the origin  in principle we would like all contributions in Cash. However, a few Funding Agencies may provide part of their contributions in-kind. In 2012, in-kind contributions were provided as: 1.Manpower 2.instrumentation for the extraction and servicing of the Pixel Detector during LS1.  This is noted in the Comments column in the next slide Cash vs. In-Kind

6. 30 May 2013CMS M&O-B Scrutiny6 Salvatore Costa - Catania 2012 Expense Report Expenses reported: Both finalized and currently committed Expenses attain 97% of budget – This year only 3% unspent Expenses reported: Both finalized and currently committed Expenses attain 97% of budget – This year only 3% unspent 2012 Expense Report (kCHF) SSTPixelTracker RRB key RRB CategoryBudgetedActualDiffBudgetedActualDiffBudgetedActualDiffComments B.1.01Mechanics354-3153-2406-34 B.1.02Gas-system4068-312034146010141Strips 2/3 - Pixel 1/3 B.1.03Cryo system000000000 B.1.04Cooling system2202331330582825029141Strips 5/6 - Pixel 1/6 B.1.05FE electronics000000000 B.1.06 Standard electronics, PS (LV, HV) 9027-63200-2011027-83 B.1.07 Standard electronics, crates 000000000 B.1.08 Standard electronics, RO Modules 1009-9103310012-88 B.1.09Controls, (DCS, DSS)9088-25044-6140132-8Strips 2/3 - Pixel 1/3 B.1.10Sub-detector spares000000000 B.1.11Areas1020108068-129088-2 Ordinary: Strips 2/3 - Pixel 1/3. In-kind 54 (Pixel) B.1.12Communications205939109306838 B.1.13Store Items4022-18100-105023-27 B.1.14 Hired Manpower @ CERN (kCHF) 6606644601276772079171 Cash 591 (Strips 539, Pixel 52). In-kind 200 (Strips 125, Pixel 75) Material Resources Total (kCHF) 1'3051‘193-112285347621'5901'539-51 Categories shared by conventional fractions between Strips and Pixels In kind

7. 30 May 2013CMS M&O-B Scrutiny7 Salvatore Costa - Catania Use of available cash reserve  Already one year ago a reduction was applied to the 2013 Budget request because of previously accumulated cash reserve :  Now, the reduction we thought we could apply to the 2014 needs stems from this calculation: Needs estimated for 2013 in Feb 20122030- Financial Request1580= Cash reserve thought to be exploited in 2013450 Refined Need estimate for 2013, redone in Feb 20132104- Financial Request1580= Cash reserve expected to be exploited in 2013524 Available cash at end of 20121061- Expect to spend in 2013 in addition to request524= Remaining Cash reserve537- Want to keep for cash flow purposes (agreed in past TFB)257= Can reduce estimated 2014 needs by280

8. 30 May 2013CMS M&O-B Scrutiny8 Salvatore Costa - Catania Procedure similar to last few years: Panel of Technical Coordinators/Field Managers/experts estimated needs  Total estimated needs in 2014: 1845k  Reductions applicable on sheer needs with criteria in previous slide, reusing (part of) available cash: 280k  Further reduction of 50k was requested by TK FB to fend off a predictable average share increase for all FA’s except CERN  CERN has been voluntarily paying an extra quota in addition to its PhD-count based fair share (this lowering the fair quota of others) since this share system was adopted by TK. It now needs to reduce the extra quota by ~50k.  Budget request for 2014 is 1515k, or 65k less than the 2013, and reduced 85k compared to one-year-ago projection Budget Preparation Frank Hartmann, chair Antii Onnela (Eng/Infrastructure)Andromachi Tsirou (DSS)Karl Gill (ex PM) Gino Bolla (Pixels Ops + Tech FM)Paola Tropea (Coling/Gas)Nicola Bacchetta (TC) Danek Kotlinski (Pixel Ops)Ettore Focardi (Strips Ops)Andrea Venturi (Dep PM) Erik Butz (Strips Ops + Tech FM)Patrice Siegrist (Strips Safety Off.)Salvatore Costa (RM)

9. 30 May 2013CMS M&O-B Scrutiny9 Salvatore Costa - Catania Budget Request 2014 and Projection through 2017 TRACKER (Strips+Pixel)2014201520162017 Needs Savings to be reused Request B.1.01Mechanics40 30 B.1.02Gas-system120 70 B.1.03Cryo system00 B.1.04Cooling system345210135200 250 B.1.05FE electronics00 B.1.06Standard electronics, PS (LV, HV)50 060 B.1.07Standard electronics, crates00 B.1.08Standard electronics, RO Modules1752015560 B.1.09Controls, (DCS, DSS)80 100 B.1.10Sub-detector spares00 B.1.11Areas55 30 B.1.12Communications90 60 B.1.13Store Items50 B.1.14Hired Manpower @ CERN (KCHF)84050790720 Material Resources Total (kCHF) 184533015151380 1430 New Pixel CO 2 Cooling Plants will be already installed  its maintenance adds to existing ones. In 2017 it will serve the upgraded Pixel at full power

10. 30 May 2013CMS M&O-B Scrutiny10 Salvatore Costa - Catania 2013 Hired Manpower Details (FTE) Ordinary Maintenance and Operations Overall System Expert3.60 DAQ1.50 DCS [Provided by Institutes as ESP in 2013]0.00 Power1.20 DSS0.40 THIP (Temperature and Humidity Improvement Project) Improvements towards cold operation (sealing, inertion, cooling, instrumentation and monitoring) 8.20 DPG/Operations feedback Detector recommissioning and code improvements for cold operation 1.60 Admin 0.50 TOTAL FTEs17.00 Number of individual persons involved is ~ 35 - 40 In 2014, total foreseen FTEs is about the same but manpower will shift from THIP towards Operation and Software Number of individual persons involved is ~ 35 - 40 In 2014, total foreseen FTEs is about the same but manpower will shift from THIP towards Operation and Software

11. 30 May 2013CMS M&O-B Scrutiny11 Salvatore Costa - Catania Evolution 2008-2017

12. 30 May 2013CMS M&O-B Scrutiny12 Salvatore Costa - Catania Comments on evolution  After a few years of accumulating savings, in 2012 the budget was almost fully spent, and in 2013 ~2/3 of the request (or ~1/2 of the estimated expenditure), has been used up.  Had previous requests had been lower and savings not accumulated, the TK request would have had to increase during LS1, that is for both 2013 and 2014.  What has made possible not to increase the total request for 2013 and 2014 compared with the previous years is the fact that some LS1 jobs had been budgeted early so that the corresponding collected money had accumulated as savings.  So in retrospective the TK has in practice spread over a few years ahead of LS1 the higher costs of LS1,  thus smoothing out the time profile of its requests to Funding Agencies ever slowly decreasing since 2009 instead of exhibiting a significant increase in 2013-2014 due to LS1 activities/refurbishments.