1. ALICE © | RRB | 17 April 2013 | Catherine Decosse 24 th meeting of the ALICE Resources Review Board CERN-RRB-2013-032

2. Overview of the presentation CORE Construction Budget – 2012 CORE expenses – Status of the Common Fund Maintenance and Operation – Category A 2012 M&O-A contributions and expenditure 2013 Current contributions and expenditure M&O-A 2014 preliminary budget and sharing and estimates for the period 2015-2017 – Category B 2012 M&O-A contributions and expenditure M&O-B 2014 preliminary budget and sharing and estimates for the period 2015-2017 R&D for upgrade expenditures 2010-2012 Common Fund for Upgrade 2 ALICE © | RRB | 17 April 2013 | CD

3. CORE and Common Fund 3 ALICE © | RRB | 17 April 2013 | CD

4. 2012 CORE Expenditure by system and by funding agency (no Common Fund, in kCHF) 4 A contribution from Poland for consignment of PHOS crystals delivered in 2007 for an amount of 73.2 kCHF has been retroactively added to the CORE expenses. ALICE © | RRB | 17 April 2013 | CD

5. CORE Cumulative expenditure 1997-2012 including Common Fund in kCHF (as 31/12/2012) 5 ALICE © | RRB | 17 April 2013 | CD

6. CORE Cumulative expenditure 1997-2012 incl. Common Fund by funding agencies and systems in kCHF (as 31/12/2012) 6 ALICE © | RRB | 17 April 2013 | CD

7. CORE Cumulative expenditure 1997-2012 incl. Common Fund in kCHF (as 31/12/2012) 7 ALICE © | RRB | 17 April 2013 | CD

8. Common Fund 1998-2012 contributions and expenditure, cash balance as 31/12/2012 in kCHF 8 ALICE © | RRB | 17 April 2013 | CD

9. Contributions to the Common Fund in kCHF 9 Payments received in 2012: 50 kCHF Sunaranee Thailand 22 kCHF Wuhan CCNU China 13.5 kCHF KISTI Korea MoUs pending: -Brazil -China (M&O) -India (Gauhati, Bose Institute, ITT Indore & NISER Bhubaneswar) -Korea Inha Univ. -Turkey Karatay Univ. ALICE © | RRB | 17 April 2013 | CD

10. Maintenance and Operation Cat. A 10 ALICE © | RRB | 17 April 2013 | CD

11. M&O Cat. A contributions 2002-2012 as 31 Dec. 2012 in CHF 11 ALICE © | RRB | 17 April 2013 | CD

12. M&O-A 2012 book closing in kCHF as 31/12/2012 12 We carried over from 2011, 318 kCHF of commitments. In 2012, we paid 317.5 kCHF of these open commitments (detector related costs (268 kCHF), offline (9 kCHF), laboratory operations (6 kCHF) and general services (34 kCHF) ALICE © | RRB | 17 April 2013 | CD

13. M&O-A cash balance as 31/12/2012 13 ALICE © | RRB | 17 April 2013 | CD

14. 2013 M&O-A contributions in kCHF as 16/4/2013 14 ALICE © | RRB | 17 April 2013 | CD

15. Rules on outstanding contributions If on 1 st of September the outstanding amount is less than, or equal to, the current year’s contribution -> CERN finance department sends a standard reminder to the Funding Agency requesting the payment within one month. If on 1 st of September the outstanding amount is larger than the current year’s contribution -> The ALICE Management sends a letter to the Funding Agency announcing that, unless payment is made before the end of the year, the right to sign papers will be withdrawn as of December 31 st. CIAE Beijing, signature rights withdrawn waiting for payment, voting rights suspended. 15 ALICE © | RRB | 17 April 2013 | CD

16. 2013 M&O-A current expenditure as 10/4/2013 in kCHF 16 ALICE © | RRB | 17 April 2013 | CD

17. M&O-A cash flow as 16 April 2013 17 ALICE © | RRB | 17 April 2013 | CD

18. M&O-A preliminary budget for 2014 and estimates for 2015-2017 in kCHF 18 The preliminary budget will be reviewed in detail over the summer with the Scrutiny Group, and presented for final approval at the October RRB meeting. ALICE © | RRB | 17 April 2013 | CD

19. Sharing of the preliminary 2014 M&O-A budget 19 Final sharing is established as soon as the scrutiny of the preliminary budget is done and scientists head count is done as 1/9/2013.

20. Maintenance and Operation cat. B 20 ALICE © | RRB | 17 April 2013 | CD

21. Maintenance and Operation Category B (sub-systems specific) as 31/12/2012 in kCHF 21 ALICE © | RRB | 17 April 2013 | CD

22. M&O-B preliminary budget for 2014 and estimates for 2015-2017 in kCHF 22 These numbers are based on a long shutdown in 2013 and 2014 (October 2014: 4 months commissioning before beam). The preliminary budget will be reviewed in detail over the summer with the Scrutiny Group, and presented for final approval at the October RRB meeting. ALICE © | RRB | 17 April 2013 | CD

23. M&O-B preliminary budget for 2014 and estimates for 2015-2017 in kCHF 23 ALICE © | RRB | 17 April 2013 | CD These numbers are based on a long shutdown in 2013 and 2014 (October 2014: 4 months commissioning before beam). The preliminary budget will be reviewed in detail over the summer with the Scrutiny Group, and presented for final approval at the October RRB meeting.

24. M&O-B 2014 preliminary budget by system in kCHF 24 ALICE © | RRB | 17 April 2013 | CD

25. Sharing of the preliminary 2014 M&O-B budget 25 ALICE © | RRB | 17 April 2013 | CD

26. R&D for upgrade 26 ALICE © | RRB | 17 April 2013 | CD

27. R&D for systems included in the LoI* approved by the LHCC 27 FOR YOUR INFORMATION R&D expenditure have been funded by a variety of different funds (R&D for Upgrade, grants specific to Upgrade activities, as well as Generic R&D grants and local discretionary budgets). In these tables, we only present costs for investments and consumable. Travel expenses have been excluded as well as personnel paid from grants. * (CERN-LHCC-2012-012) ALICE © | RRB | 17 April 2013 | CD

28. Further R&D 28 FOR YOUR INFORMATION R&D expenditure have been funded by a variety of different funds (R&D for Upgrade, grants specific to Upgrade activities, as well as Generic R&D grants and local discretionary budgets). In these tables, we only present costs for investments and consumable. Have been excluded travel expenses as well as personnel paid from grants. Note that the MFT project has just been approved by the Collaboration and will soon be submitted to the LHCC ALICE © | RRB | 17 April 2013 | CD

29. COMMON FUND FOR UPGRADE 29 ALICE © | RRB | 17 April 2013 | CD

30. Common Projects Cost Estimate The cost for the Common Projects is summarized in Table 5.16. The design effort for detector and services integration assumes 2.5 FTEs for a period of 3 years leading up to LS2. For the installation period we assume a team of 5 service contract technicians supporting the installation team during 1.5 years. The installation of new services including cabling work, electrical infrastructure, new general cooling and ventilation infrastructure amounts to 1.5MCHF. The latter includes the installation of new services as well as the removal of numerous services that will be replaced by the new ones. Access and support structures including installation tools and structure modifications amount to 0.5MCHF. The cost for the beampipe reflects the current estimate as defined in the workpackage agreement with the CERN vacuum group. 30 Table 5.16: Cost estimates for the Common Projects Common Projects Item Cost[MCHF] Design and engineering 1.0 Installation Manpower 1.0 Services 1.5 Beam Pipe 1.5 Access and Support structures0.5 Total 5.5 The MFT has just been approved by the Collaboration and the project will soon be submitted to the LHCC. The integration and the services of the MFT are estimated to ~ 300 kchf therefore the total cost of the Common Fund would increase if the MFT is approved by LHCC from 5.5 to 5.8MCHF. ALICE © | RRB | 17 April 2013 | CD

31. Possible sharing of the Common Fund for upgrade assumptions: total needs : 5.5 or 5.8 MCHF incl. MFT use of the cash which is left on the CF at the end of the long shutdown (> 0.5 MCHF) 5 MCHF to be raised (for 607 scientists cost per scientists=8,237 CHF) Constant M&O-A at 2013 level (reduced from 2012) Preliminary Expenditures Cash Flow w/o MFT 2016 = 2.3 MCHF 2017 = 1.2 MCHF 2018 = 2 MCHF 1 st contribution arrived in 2012 from Chicago State University (USA NSF) 31 ALICE © | RRB | 17 April 2013 | CD