1. Performing Missions For America Civil Air Patrol 2010 Louisiana Wing Training Academy - SUPPLY Maj Todd Scioneaux, CAP Louisiana Wing Director of Logistics Maj Todd Scioneaux, CAP Louisiana Wing Director of Logistics

2. Performing Missions For America 2 Course Objectives u u Appointment u u Supply Officer’s Responsibilities u u Regulations u u Accountability Procedures u u ORMS u u Forms u u Real Property u u Wish/Want List u u Inspections u u Logistics Ratings u u Appointment u u Supply Officer’s Responsibilities u u Regulations u u Accountability Procedures u u ORMS u u Forms u u Real Property u u Wish/Want List u u Inspections u u Logistics Ratings

3. Performing Missions For America 3 Supply Officer appointment 2a 2a Rear of 2a “Transfer of Property Responsibility” must be filled out at each change of Supply Officer (No change = No fill out) Rear of 2a “Transfer of Property Responsibility” must be filled out at each change of Supply Officer (No change = No fill out) On-line duty assignment in eServices (Important for ORMS) On-line duty assignment in eServices (Important for ORMS) 2a 2a Rear of 2a “Transfer of Property Responsibility” must be filled out at each change of Supply Officer (No change = No fill out) Rear of 2a “Transfer of Property Responsibility” must be filled out at each change of Supply Officer (No change = No fill out) On-line duty assignment in eServices (Important for ORMS) On-line duty assignment in eServices (Important for ORMS)

4. Performing Missions For America 4 Supply Officer Responsibilities Assist Commanders in ensuring proper accountability of squadron’s assets Maintain regular & frequent contact with the Wing in order to coordinate their property management efforts. Record and manage the receipt, issue, storage and proper disposal of property Complete all property reporting requirements Document in ORMS, efforts to reclaim CAP property from inactive / departing members Assist Commanders in ensuring proper accountability of squadron’s assets Maintain regular & frequent contact with the Wing in order to coordinate their property management efforts. Record and manage the receipt, issue, storage and proper disposal of property Complete all property reporting requirements Document in ORMS, efforts to reclaim CAP property from inactive / departing members

5. Performing Missions For America 5 RegulationsRegulations u u CAPR 174-1 Property Management and Accountability, 11 January 2010 u u CAPR 173-4 Finance/Donations u u CAPR 174-1 Property Management and Accountability, 11 January 2010 u u CAPR 173-4 Finance/Donations

6. Performing Missions For America 6 Changes from CAPR 67-1 etc. No more paperwork (37, 38, 111) or six part Binders!!! No more paperwork (37, 38, 111) or six part Binders!!! All transactions conducted on-line with any supporting documentation uploaded in System All transactions conducted on-line with any supporting documentation uploaded in System Squadrons and individuals must accept equipment on-line, within specific time frames Squadrons and individuals must accept equipment on-line, within specific time frames 100% “eyes on” verification of all property 100% “eyes on” verification of all property Possibility of financial assessment if equipment is lost or damaged Possibility of financial assessment if equipment is lost or damaged Every piece of equipment is tracked in ORMS regardless of value or funding source Every piece of equipment is tracked in ORMS regardless of value or funding source No more paperwork (37, 38, 111) or six part Binders!!! No more paperwork (37, 38, 111) or six part Binders!!! All transactions conducted on-line with any supporting documentation uploaded in System All transactions conducted on-line with any supporting documentation uploaded in System Squadrons and individuals must accept equipment on-line, within specific time frames Squadrons and individuals must accept equipment on-line, within specific time frames 100% “eyes on” verification of all property 100% “eyes on” verification of all property Possibility of financial assessment if equipment is lost or damaged Possibility of financial assessment if equipment is lost or damaged Every piece of equipment is tracked in ORMS regardless of value or funding source Every piece of equipment is tracked in ORMS regardless of value or funding source

7. Performing Missions For America 7 ORMSORMS Operational Resource Management System (ORMS) u National on-line property database management application used to control all CAP non-expendable property regardless of source u Replaces CATS u In use - effective 11 January 2010 Operational Resource Management System (ORMS) u National on-line property database management application used to control all CAP non-expendable property regardless of source u Replaces CATS u In use - effective 11 January 2010

8. Performing Missions For America 8 Who has access to ORMS? u Wing, Group and Squadron Commander u Wing and Squadron Logistics, Supply, Transportation and Communications Officers u Operations and Emergency Services Directors and Officers u Wing, Group and Squadron Commander u Wing and Squadron Logistics, Supply, Transportation and Communications Officers u Operations and Emergency Services Directors and Officers u Read-only access to ORMS for those members not holding a property management position is available through the CAP Utilities section of eServices. All CAP members can access ORMS to accept issued property.

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14. Performing Missions For America 14 Accountability Procedures Goodbye S-3……….Now on-line!! u Used to ensure CAP property is properly accounted for, accessible and available. u Accomplished between Jan 1 and Mar 15 u Verify item, serial number and red CAP Property Tag with u Squadron CC or LG can conduct inventory and enter results in ORMS u Missing or damaged property initiates a Report of Survey

15. Performing Missions For America 15 CAP Property Tag

16. Performing Missions For America 16 What if I can’t find something? u Indicate “Missing” in the condition field u Automatically notifies the Wing CC and LG/DC u A Report of Survey investigation will be conducted and Wing CC may impose financial assessment in cases of negligence, abuse or willful misconduct u Indicate “Missing” in the condition field u Automatically notifies the Wing CC and LG/DC u A Report of Survey investigation will be conducted and Wing CC may impose financial assessment in cases of negligence, abuse or willful misconduct

17. Performing Missions For America 17 Expendable Issues- Uniforms u Issued in ORMS u Uniforms, sleeping bags, Alice packs, etc u Use on-line Form 111a u Enter using CAPID Number u Remains on-line until turned in or for 3 years from date of issue

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20. Performing Missions For America 20 Recovering uniforms/equipment u Without delay, commanders and property management officers must seek to recover all property from individuals leaving CAP or when property is no longer needed u Document attempts to recover items by uploading scanned copies of written communications into the item’s master record in ORMS u Without delay, commanders and property management officers must seek to recover all property from individuals leaving CAP or when property is no longer needed u Document attempts to recover items by uploading scanned copies of written communications into the item’s master record in ORMS

21. Performing Missions For America 21 Real Property Survey u Acquisition of real property whether by purchase, donation, lease, license or other no-cost agreement must be approved by the wing and region commander u Must fill out RPS on every storage structure permanently positioned (e.g. Buildings, shelters, mobile homes, stationary trailers, hangers & containers) u RPS is completed even if your squadron only uses a room in a FBO, church or school to meet. u Must be reviewed by State Director and Wing Legal Officer u The current RPS along with any lease, rental agreement, etc. must be provided to the Wing LG and uploaded into ORMS. u All squadrons will complete the RPS. Negative responses are required if squadron does not use a facility u Acquisition of real property whether by purchase, donation, lease, license or other no-cost agreement must be approved by the wing and region commander u Must fill out RPS on every storage structure permanently positioned (e.g. Buildings, shelters, mobile homes, stationary trailers, hangers & containers) u RPS is completed even if your squadron only uses a room in a FBO, church or school to meet. u Must be reviewed by State Director and Wing Legal Officer u The current RPS along with any lease, rental agreement, etc. must be provided to the Wing LG and uploaded into ORMS. u All squadrons will complete the RPS. Negative responses are required if squadron does not use a facility

22. Performing Missions For America 22 CAPF 37, 38 and 111 u u No longer used effective Jan 2009 u u Close out prior year CAPF 38 and 111 on Jan 1 st of current year. u u Retain copies of prior forms (including S-3) for 3 years IAW CAPR 10-2 u u No longer used effective Jan 2009 u u Close out prior year CAPF 38 and 111 on Jan 1 st of current year. u u Retain copies of prior forms (including S-3) for 3 years IAW CAPR 10-2

23. Performing Missions For America 23 Other Forms u Wish/Want List u LACAPF 17 Uniform request u Donation Receipt u Equipment Recovery Letter u Expendable Issue Statement of Understanding u Wish/Want List u LACAPF 17 Uniform request u Donation Receipt u Equipment Recovery Letter u Expendable Issue Statement of Understanding

24. Performing Missions For America 24 Wish/Want List Submit to Wing LG during year Has to include: u u FSN – Federal Stock Number * u u Noun - Description u u Quantity – How many u u Mission Justification – Why need u u ToA – Table of Allowances Submit to Wing LG during year Has to include: u u FSN – Federal Stock Number * u u Noun - Description u u Quantity – How many u u Mission Justification – Why need u u ToA – Table of Allowances

25. Performing Missions For America 25 DRMODRMO u The Wing has two approved screeners and check on-line for equipment. u If item is available - Wing LGS justifies & submits request. CAP-NHQ LG has to approve, Wing State Director has to approve and finally SWR CAP-USAF LG must approve. Wing screener must drive to DRMO, complete paperwork and pickup. u Ft. Polk is the sole location in Louisiana u Items are there for a reason u The Wing has two approved screeners and check on-line for equipment. u If item is available - Wing LGS justifies & submits request. CAP-NHQ LG has to approve, Wing State Director has to approve and finally SWR CAP-USAF LG must approve. Wing screener must drive to DRMO, complete paperwork and pickup. u Ft. Polk is the sole location in Louisiana u Items are there for a reason

26. Performing Missions For America 26 LACAPF 17 Uniform Request u Used to request uniforms from Wing Supply. u MEASURE members before submitting requests u Should be signed by Squadron CC u Send to me via fax, e-mail or mail u Will fill what I can u Use the ORMS on-line CAPF 111a to log uniforms issued to member. u Used to request uniforms from Wing Supply. u MEASURE members before submitting requests u Should be signed by Squadron CC u Send to me via fax, e-mail or mail u Will fill what I can u Use the ORMS on-line CAPF 111a to log uniforms issued to member.

27. Performing Missions For America 27 Donations / Donation Receipt u u Donation Receipt required for items $250 or more (LACAPF 86). Wing CC must sign. u u Copy of receipt is uploaded in ORMS with donated item. u u Consult with Legal Officer before accepting any donation u u Review CAPR 173-1, Financial Procedures and Accounting and contact Wing LG with specific questions/examples u u Donation Receipt required for items $250 or more (LACAPF 86). Wing CC must sign. u u Copy of receipt is uploaded in ORMS with donated item. u u Consult with Legal Officer before accepting any donation u u Review CAPR 173-1, Financial Procedures and Accounting and contact Wing LG with specific questions/examples

28. Performing Missions For America 28 CAP-USAF SWR Survey Audit u u Wing and 2 squadrons are inspected each year. u u Will physically review all assigned items listed in ORMS. u u If squadron has vehicle or aircraft, they and its paperwork will be reviewed. u u Will also inspect/review Communications equipment u u Squadron member representing Supply, Transportation and Communications must be present. u u Once inspected, squadrons usually won’t be selected again for 10 years! u u Wing and 2 squadrons are inspected each year. u u Will physically review all assigned items listed in ORMS. u u If squadron has vehicle or aircraft, they and its paperwork will be reviewed. u u Will also inspect/review Communications equipment u u Squadron member representing Supply, Transportation and Communications must be present. u u Once inspected, squadrons usually won’t be selected again for 10 years!

29. Performing Missions For America 29 Logistics Ratings

30. Performing Missions For America 30 Questions?Questions?

31. Performing Missions For America 31 Thanks for attending!

32. Performing Missions For America 32 Property Management