1. RESEARCH ADMINISTRATION LEARNING PROGRAM MRAM. July 2010

2. Research Administration Learning Program  Vision: The University of Washington Research Administration Learning program cultivates superior knowledge acquisition and competency, strong personal integrity and ethical values, and programmatic excellence in the conduct of research.  Mission: Create a campus-wide learning program and portfolio that will provide training for central and campus administrators who support and facilitate the university research enterprise.

3. RAPTURE  “Research Administration Program for Training University Research Employees  Cross-organizational membership  OSP  GCA  Campus  ORIS  Responsible for determining priority of course development, serving as work group members and reviewing final draft materials

4. RAPTURE Membership Campus Representatives  Monica Fawthrop  Paul Kraegel  Judy McMillan  Barb Lovseth  Jessica Roshan  Jennifer Snow  Sinh Simmons  Cy Talebi  Stan Vlcek Central Office Reps  Tami Sadusky (GCA) *  Ted Mordhorst (GCA)  Mike Anthony (MAA) *  Lynne Chronister (OSP) *  Al Marks (OSP)  Gretchen Davis Richey (OSP)  Tiffany Austin (ORIS) * Coordinated leadership

5. RAPTURE Work Groups  Work Groups formed for each course  Membership based on course topic  Subject matter experts from campus & central offices  Meet every other week  Up to 2 work groups preparing courses concurrently  Phased development process  6 courses in 2010  Additional courses in 2011

6. Current Program Strategy  Foundational courses – the trunk  Provides a basic understanding cradle to grave of research administration  New employees would be recommended to take these courses in a suggested order  Specialty tracks – the branches  Sponsor systems  SAGE Suite  Fiscal  Leadership & Management  Global

7. Synergistic & Collaborative Approach  Full lifecycle represented  Business and system training integrated  Basic, intermediate, advanced levels  Re-examine all current courses  Fundamentals of Grant & Contract Management (POD)  Coordinate scheduling of courses, for example:  How to Prepare a Basic Budget & SAGE Budget

8. New Courses 1. How to Prepare a Basic Budget 2. Subcontract Monitoring Guidelines for PIs/Staff 3. Introduction to Research Administration

9. 1. How to Prepare a Basic Budget  Direct result of June 2009 campus survey on training needs  Developed Spring 2010  10 Classes taught (April –June)  125 people registered, 87 attended  New classes to be offered in the fall  Evaluation survey shows >95% positive feedback  Met training needs, relevant to job, improved knowledge, would recommend course to others

10. 2. Subcontract Monitoring Guidelines  Currently in final development  Companion course to the SC Administration class taught by Mike Blackwell and Payables provided this spring  Guidelines, checklist and sample forms  Roles and responsibilities  How to set up a monitoring process  Good documentation Easy audit

11. 3. Introduction to Sponsored Programs  Currently in final developed  Basic level course for anyone with responsibilities with sponsored programs  Lifecycle includes finding funding, preparing & submitting proposal, award process, manage award & spend money, billing, reporting and closing  Replaces the current Fundamentals of Grant & Contract Management

12. Next Course - Cost Share  Work group will be formed this summer  Basic level course for anyone with responsibilities with cost sharing  Cost share types  Cost share sources  Record keeping  Regulatory environment  Cost Share 102 will provide the “How to”

13. Course Registration  Online, self-managed class registration tool  Course description  List of class dates and times  Waitlist function  Expanded functionality coming in the future

14. Registration Tool Select a course and the entry will expand to display the description List of upcoming sessions is displayed. Find the section that works best for you and click “Enrollment” link Click “LEARN” on the OSP website

15. Future Opportunities  Revise existing classes  Fundamentals of Grant & Contract Management  Fiscal I and Fiscal II  SAGE  Transfer existing drafts to new structure  Export Control  Global Projects  New courses  Intermediate budgets  Sponsor systems  Specialty areas  SAGE

16. Feedback & Interest Questions? Would you be interested in serving on a work group? Your feedback is always appreciated. Gretchen Davis Richey Assistant Trainer, OSP gsd@uw.edu