Presentation on theme: "P D S A REVIEW ACT PLAN STUDY DO Plan Continuous Improvement"— Presentation transcript:
1 P D S A REVIEW ACT PLAN STUDY DO Plan Continuous Improvement Define the SystemStandardize ImprovementStudy the ResultsAssess Current SituationTry Out Improvement TheoryAnalyze CausesP D S AREVIEW
2 Define the System Purpose: Pgs 66-90Purpose:Describe the characteristics of the system to be studiedPrepare for gathering dataPurpose is always to meet the students’ needOutcome:Complete Description of the systemProject Statement/GoalData Gathering Plan
3 Define the System Questions What is the problem? Why are we selecting it?What is the current way this process is done?What are the key measures for these processes?What is important about this process?The purpose of this strategy is to improve __________ as measured by ____________.
4 Possible Tools Flow Chart (Picture of the current process) Process DiagramMeasures (To determine current level of performance and gaugefuture improvements)Data Gathering PlanCheck SheetRun chartPossible Tools
5 Assess the Current Situation Purpose:Have current and ongoing knowledge of the system’s performanceUnderstand the patterns and trends in baseline dataOutcome:Analysis of baseline dataIdentification of special causes of variationPgs
6 Assess the Current Situation QuestionsHow big of a problem is it?What data do I have that shows the current level of performance (baseline data) of the area I’m trying to improve?What does the data tell us?New insights from the data?
7 Assess the Current Situation Why Collect Data?Gain a better understandingTrack progressAnalyze gapsSet, monitor and evaluate goalsMake decisions based on fact
8 Possible Tools- Assess the Situation Affinity DiagramCause & Effect – FishbonePareto Diagram(Identify key culprits of the problem)Charts using data collected from data gathering plan: control chart, bar chart, histogram, run chart
9 Analyze Causes Purpose: PgsPurpose:Identify & verify possible common causes of variation in the system being studiedGenerate improvement theoryOutcome:Improvement theoryIf we…Then we…..As measured by….
10 Analyze CausesQuestionsWhat are the root causes that are producing the results I’m getting- as evident in the baseline data?
11 Analyze Causes Possible Tools Cause and Effect Diagram (Focusing on Key Culprits)Fishbone DiagramRelations DiagramPareto Diagram
12 Improvement Theory Purpose: Test the Improvement Theory Outcome: A test of the research-based theoryNew data collected after the theory has been tried
13 If we do this … (improvement theory based on root causes) Then we… (expected results)As measured by… (data gathering plan- results will be compared to baseline data collected in “Define the System”)D O
14 Improvement Theory D O Questions How will I test the theory? What will I do differently?What actions will be carried out?Based on the root causes, what can I do differently to produce more positive results?D O
15 Try Out the Improvement Theory Tools Force Field Analysis (To anticipate road blocks or barriers of the proposed change)Action Plan (Road Map to carrying out plan)Run Chart, Scatter, Bar Chart (to collect data)
16 Study the Results Purpose: Check to see if the Improvement Theory workedOutcome:A data-based decision to act on (standardize) or abandon the actions taken to improve the system.An explanation of why the results turned out the way they did (positive or negative)
17 Study the Results S T U D Y QuestionsDid my improvement theory work?Was the theory effective in raising performance?How does this new data compare to the baseline data?What data do I have that shows the new level of performance?S T U D Y
18 Study the Results S T U D Y Tools:Tools to compare the data collected (after the improvement theory was implemented) to baseline dataCharts to display the resultsImplementation notesIf results were favorable, discuss how to standardizeS T U D Y
19 Standardize Improvements If the results were favorable in “Study the Results” it is time to standardizeCreate a new flow chart that represents the new way the system should operateCommunicate changes in the system to all stakeholdersA C T
20 Plan Continuous Improvement A C T Display the PDSA story board that shows how the system was improvedEnsure all stakeholders understand the new way the system is to operateCreate a data gathering plan to ensure that the system continuous to work effectivelyLook for another aspect of the same system to improve (look back to the Pareto Diagram to select the next “culprit”A C T
21 An Organizer and Integrator Results TriadLeadership TriadFaculty & StaffPlanResults/GoalLeadershipStudent NeedsProcessesMeasures/Data Analysis/Knowledge ManagementSusan Leddick