1. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall1 PowerPoint Presentation to Accompany GO! with Microsoft ® Office 2007 Introductory Chapter 8 Special Document Formats, Columns, and Mail Merge

2. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall2 Objectives Collect and Paste Text and Graphics Create and Format Columns Use Special Character and Paragraph Formatting Insert Hyperlinks Insert a SmartArt Graphic Preview and Save a Document as a Web Page

3. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall3 Collect and Paste Text and Graphics Use copy and paste for a single selection of text without displaying the Office Clipboard task pane. The Office Clipboard must be displayed to collect and paste a group of graphics or selected text blocks and paste them into a document. –Office Clipboard holds up to 24 items. –Office Clipboard task pane displays a preview of each item.

4. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall4 Collect and Paste Text and Graphics

5. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall5 Collect and Paste Text and Graphics

6. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall6 Create and Format Columns

7. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall7 Create and Format Columns Limit columns to three or less for an 8.5 x 11-inch paper in portrait orientation. –Word spacing looks awkward in very narrow columns. –With multicolumn format, justified text is preferable.

8. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall8 Create and Format Columns Insert manual column breaks to: –Adjust columns that end or begin awkwardly –Make space for graphics or text boxes

9. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall9 Create and Format Columns

10. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall10 Use Special Character and Paragraph Formatting Special text and paragraph formatting: –Will help to emphasize specific text –Provides a more professional appearance Various ways to call attention to specific text: –Place a border around a paragraph –Shade a paragraph

11. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall11 Use Special Character and Paragraph Formatting

12. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall12 Use Special Character and Paragraph Formatting

13. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall13 Insert Hyperlinks Hyperlinks are text or graphics that you click to move to: –A file –Another page in the current Web site –Another page in a different Web site –An e-mail address

14. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall14 Insert Hyperlinks

15. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall15 Insert Hyperlinks

16. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall16 Insert a SmartArt Graphic SmartArt graphics are designer- quality visual representations of information and can be chosen from many different layouts. Insert a SmartArt graphic: –To more effectively communicate your messages or ideas –To add visual appeal to a document or a Web page

17. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall17 Insert a SmartArt Graphic

18. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall18 Preview and Save a Document as a Web Page A created document can be used as a Web page. Use preview to see what the page will look like in a Web browser such as Internet Explorer.

19. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall19 Preview and Save a Document as a Web Page

20. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall20 Covered Objectives Collect and Paste Text and Graphics Create and Format Columns Use Special Character and Paragraph Formatting

21. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall21 Covered Objectives Insert Hyperlinks Insert a SmartArt Graphic Preview and Save a Document as a Web Page Create Mailing Labels Using Mail Merge

22. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall22 Create Mailing Labels Using Mail Merge Mail merge uses a main document and data source. The main document includes text and formatting that remains constant. The data source: –Includes names and addresses. –Names and addresses can come from a Word table, an Excel spreadsheet, or an Access database.

23. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall23 Create Mailing Labels Using Mail Merge

24. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall24 Create Mailing Labels Using Mail Merge Mail Merge Wizard: –The easiest way to perform a mail merge –Asks questions: Creates labels based on your answers Walks you step-by-step through a process

25. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall25 Create Mailing Labels Using Mail Merge

26. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall26 Create Mailing Labels Using Mail Merge

27. with Microsoft Office 2007 Introductory© 2008 Pearson Prentice Hall27 Create Mailing Labels Using Mail Merge