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CtcLink Project Update Kelly Blackwood October 24, 2014.

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1 ctcLink Project Update Kelly Blackwood October 24, 2014

2 Implementation of modern software to replace our legacy systems for student administration, academics, student finance, college financials, HR, payroll and data/reporting. 24/7 access to online tools and services for students, faculty and staff A set of interconnected software modules to help us streamline and standardize business processes across all colleges and SBCTC 2

3 3 Academic Structure Recruiting & Admissions Academic Advisement Campus Community Student Records Curriculum Management Financial Aid & Student Financials Student Self Service Faculty Center Advisor Center General Ledger Accounts Payable Accounts Receivable & Billing Asset Management Treasury (Cash Management) Budgeting Grants & Projects Contract Management Purchasing and Procurement Strategic Sourcing Supplier Contracts Expenses Recruiting Core HR Benefits Time & Labor Absence Management Payroll Talent Acquisition Management ePerformance Employee & Manager Self Service Other Key Components: Reporting & Analytics Management Dashboard Portal (ctcLink Gateway) Self-service Workflow Room/Events Scheduling Mobility

4 4 System Overview Colleges: 34 Campuses and Centers: 77 Students: 400,000 Full time faculty and staff: 22,000 Years on legacy system: 34 When ctcLink will be complete: AY 2017-18

5 5 ctcLink Implementation Schedule

6 6 FirstLink Implementation Activities Weekly status meetings with Project Leadership Data Mapping, Conversion, Validation Security Matrix, Assigning Roles User Acceptance Testing Supporting Systems review & integration planning Schedule and logistics for Training

7 7 Critical Success Factors for FirstLink Go-Live Colleges must be able to: Register Students Collect Tuition Award Financial Aid Disburse Financial Aid Process Payroll Purchase Goods

8 8 Wave 1 Activities User Acceptance Testing Student and Employee Data Cleanup (bio-demo) Configuration Data Conversion and Mapping Data Cleanup Supporting Systems Review Demo Access Bi-weekly meetings with PMO Wave 1 colleges current and upcoming activities:

9 9 Paycheck Earnings

10 10 Paycheck Taxes

11 11 Paycheck Deductions

12 12 Follow the Blog!

13 13 Be Connected, Stay Informed  College ResourcesctcLink.sbctc.eduCollege Resources ctcLink Collaboration “365” siteCollaboration “365” –Instructions to sign up for the Collaboration site are under “How To” on College Resources page ctcLink SME listservs –Campus Solutions (Student/Academic) – ctclinksme-cs –Finance – ctclinksme_fin –Financial Aid – ctclinksme-finaid –Human Capital Management (HR/Payroll)– ctclinksme-hcm –Technical –ctclinksme_tech –Reporting/Analytics – ctclinksme_rpt To join a list: Follow the ctcLinkblog: ctcLink college team and SMEs roster –Located on College Resources Homepage

14 14 Follow the ctcLink Blog : Website:

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