1. Florida Teachers Classroom Supply Assistance Program Changes

2. Per-Teacher Funding Over the Years

3. I need money for supplies
Old Affidavit Process
I need money for supplies
Principal signed a check for each teacher
Teacher completed
affidavit
Affidavit
School staff completed package and submitted to District for review
District sent a check
to School

4. I need money for supplies
New Affidavit Process
Teacher completes affidavit in PeopleSoft Self Service
I need money for supplies
Principal Approves Affidavit in PeopleSoft Self Service
District sends Direct Deposit to Teacher’s payroll bank account

5. New Affidavit Process for FY16
Teacher submits affidavit via PeopleSoft Self Service (Link will be on their dashboard)
Principal approves affidavits after review for eligible teachers
Direct deposit made to the teacher's main payroll account in September.
Teachers not set up with Direct Deposit will receive a check.

6. New Affidavit - Teachers should read carefully
ABC High School
Teacher

7. Who is Eligible? Teachers Must teach students in grades PreK–12
Must be instructing students all day
Must be certified
Must be hired by September 1
Other Eligible Staff
Full Time Media Specialists
Full Time Certified School Counselors

8. Who Is Not Eligible?
Teachers at grades other than PreK–12 (no Adult or Community Ed teachers)
Teachers who are not engaged in direct student instruction all day long
Teachers who are hired after Sept. 1
Substitute teachers
Uncertified teachers

9. Status as of Today @ 9am Dept Status Employees School 0395 Approved 4
AW Dreyfoos School of the Arts
0081
Pending 93
Jupiter High
0151 29
Suncoast High 3
0581 1
Forest Hill High
0691 10
Lake Worth High
0862 2
Atlantic High
0961 37
Boca Raton High
1361 63
John I Leonard High
1611 28
Santaluces High
1771
Pahokee Middle-Senior High
1851 26
Palm Beach Lakes High
2001 30
Park Vista Comm High
2181
Olympic Heights High
2191 78
Wellington High
2201 31
William T Dwyer High
2301
Glades Central High
2361
Boynton Beach High
2631 32
Palm Beach Central High Sch
3861
Seminole Ridge High
478
Status as of 9am
Employees
Elem
474
Middle
137
High
478
Total
1,089

10. What Could a Teacher Buy with Supply Funds?
Suggestions:
Not Allowable:
Paper, Pencils, Pens, Markers, etc.
Arts & Crafts Materials
Books
DVD/CD Disks for students to use
Inexpensive Musical Instruments
Game Balls & Supplies for PE
Charts / Maps / Globes / Posters
Math Manipulatives
Flash Cards
Protective Smocks / Aprons
Food, Snacks, Beverages, etc.
Services
Clothing
Items for Personal Use
Electronics and Equipment
Per Statute the funds must be spent to purchase classroom materials & supplies to be used in the instruction of students
assigned to the teacher and may not be used to purchase equipment.

11. Receipt Requirement (IRS guidance)
Teacher will scan and upload receipts into PeopleSoft Self Service between October and March. 
reminders will be sent to teachers about receipt upload throughout the year.
There will be a requirement for a sample audit to be conducted by school staff (probably confidential secretary)
Any funds not substantiated with a receipt for eligible expenditures will be considered unspent
Any unspent funds will be deducted from the teacher's pay (after March 2016) and appropriated to their School Advisory Council FY17 operating budget.

12. Questions? Please refer to Bulletin P16-045 COO
This PowerPoint is on Accounting website:
Contact Information:
Nancy Samuels, Accounting Director (px 48702)
Melanie Pitts, Manager Financial Applications (px 48675)