1. CALIFORNIA DEPARTMENT OF EDUCATION Tom Torlakson, State Superintendent of Public Instruction TOM TORLAKSON State Superintendent of Public Instruction Language Policy and Leadership Office Update Bilingual Coordinators Network Meeting September 21, 2012 Sacramento, CA

2. TOM TORLAKSON State Superintendent of Public Instruction 2 Title III Program and Funding James Shields Education Programs Consultant

3. TOM TORLAKSON State Superintendent of Public Instruction 33 Cash Management Data Collection System Most recent reporting period –July 10–31, 2012 Next reporting period –October 10–31, 2012

4. TOM TORLAKSON State Superintendent of Public Instruction 44 Cash Management Data Collection System Resources and Contacts For more information on the data collection system, including instructions, reporting dates, and frequently asked questions, please visit the California Department of Education (CDE) Federal Cash Management Web page at http://www.cde.ca.gov/fg/aa/cm/. For program questions, please contact Karen Almquist, Education Fiscal Services Assistant, by phone at 916-327-4406 or by e-mail at FederalCashManagement@cde.ca.gov.

5. TOM TORLAKSON State Superintendent of Public Instruction 55 2012–13 Applications Applications for 2012–13 Limited English Proficient (LEP) and Immigrant Education Student Subgrant Programs have been submitted by local educational agencies (LEAs). Any LEAs who missed the application deadline will have to wait until 2013-14 to determine their eligibility and apply.

6. TOM TORLAKSON State Superintendent of Public Instruction 66 2012–13 Private School Participation Private school requests to participate (Immigrant) and private school reports via the Con App (LEP) have been completed. A memorandum of understanding should be completed by October 31, 2012, for any participating private schools.

7. TOM TORLAKSON State Superintendent of Public Instruction 77 2012-13 Awards The 2011–12 Title III estimated per pupil amounts are: –LEP: $104.05 –Immigrant: $100.00

8. TOM TORLAKSON State Superintendent of Public Instruction 88 2012–13 Awards Title III sub-grantees no longer receive an award letter from the Language Policy and Leadership Office (LPLO). Funding information is available on the Title III Immigrant and LEP Entitlement Listing page at: http://www.cde.ca.gov/sp/el/t3/tiiiapportnotify11. asp.

9. TOM TORLAKSON State Superintendent of Public Instruction 99 End of Year Expenditure Reports End of Year (EOY) expenditure reports for Direct Funded and Consortia LEAs are projected to be available via CARS online October 2012. Consortia leads will only report for the year(s) they were the lead. The LPLO will not be sending the notification-LEAs will receive notice via CARS.

10. TOM TORLAKSON State Superintendent of Public Instruction 10 End of Year Expenditure Reports LEAs must report all obligations on the EOY expenditure report. –According to the California State Accounting Manual, “Legal obligations are commitments made by an LEA to purchase goods or services immediately or in a future period.” –To determine whether a financial commitment should be reported as an obligation, please refer to Title 34, Part 76, Section 707 from the Code of Federal Regulations (CFR): Retrieve by CFR citation Web page at http://www.gpoaccess.gov/cfr/retrieve.html.

11. TOM TORLAKSON State Superintendent of Public Instruction 11 End of Year Expenditure Reports All obligations must be liquidated no later than 90 days after the funding period ends. FY 2010–11 subgrant obligations need to be liquidated by December 30, 2012.

12. TOM TORLAKSON State Superintendent of Public Instruction 12 Federal Guidance: Supplement, not Supplant Webinar May 4, 2011 –Archived on the WestEd Title III Funds: Supplement, Not Supplant in California Web page at http://www.webdialogues.net/cs/TitleIII- casupplement-home/view/di/248?x- t=home.view.

13. TOM TORLAKSON State Superintendent of Public Instruction 13 Federal Guidance: Private School Participation Equitable Services Requirements- Services to Limited English Proficient Students in Private Schools Webinar –July 20, 2011 –PowerPoint presentation available by request to Jim Shields by phone at 916-319-0267 or by e-mail at jshields@cde.ca.gov

14. TOM TORLAKSON State Superintendent of Public Instruction 14 Federal Guidance: Funding for Translation of Documents Annual letter will be mailed September 2012 General translation of documents: –May not use Title III for translation of general handout documents –May use Title I for translation of parental notifications

15. TOM TORLAKSON State Superintendent of Public Instruction 15 Federal Guidance: Funding for Translation of Documents May use Title III for translation of specific documents: –Reason for identification –Method of assessment and level of English proficiency –Description of program settings –Program placement and rationale

16. TOM TORLAKSON State Superintendent of Public Instruction 16 Federal Guidance: Funding for Translation of Documents –Exit requirements –Coordination with objectives of Individualized Education Program (if appropriate) –Parental rights –Failure to make progress on the Annual Measurable Achievement Objectives (AMAOs) (if appropriate)

17. TOM TORLAKSON State Superintendent of Public Instruction 17 Title III LEP Program and Fiscal Contacts LEP Student Subgrant Fiscal Questions: Patty Stevens, Associate Governmental Programs Analyst, by phone at 916-323-5838 or by e-mail at pstevens@cde.ca.gov. LEP Student Subgrant Program Questions: Jim Shields, Education Programs Consultant by phone at 916-319-0267 or by e-mail at jshields@cde.ca.gov.

18. TOM TORLAKSON State Superintendent of Public Instruction 18 Title III Immigrant Program and Fiscal Contacts Immigrant Student Subgrant Fiscal Questions: Patty Stevens, Associate Governmental Programs Analyst, by phone at 916-323-5838 or by e-mail at pstevens@cde.ca.gov. Immigrant Student Subgrant Program Questions: Jim Shields, Education Programs Consultant, by phone at 916-319-0267 or by e-mail at jshields@cde.ca.gov.

19. TOM TORLAKSON State Superintendent of Public Instruction 19 Title III Accountability Requirements Lilia G. Sánchez Bilingual/Migrant Education Consultant

20. TOM TORLAKSON State Superintendent of Public Instruction Title III Accountability Title III under the federal Elementary and Secondary Education Act (ESEA) provides supplemental funding to LEAs and consortia Funds are to be used to implement programs designed to help English learners (ELs) attain English proficiency and meet the state’s academic and content standards 20

21. TOM TORLAKSON State Superintendent of Public Instruction Title III Accountability Is a series of annual academic performance goals established for each LEA or consortia of LEAs to hold them accountable for progress and performance of ELs LEAs are determined to have met their accountability goals if they meet or exceed each year’s accountability targets and criteria 21

22. TOM TORLAKSON State Superintendent of Public Instruction Title III Accountability Title III, Part A, Subpart A, Sections 3121 and 3122, of the ESEA requires that each state: –Establish English language proficiency standards –Conduct an annual assessment of English language proficiency –Define two Annual Measurable Achievement Objectives (AMAOs) for increasing the percentage of EL students’ developing and attaining English proficiency –Include a third AMAO relating to meeting the Adequate Yearly Progress (AYP) for the EL subgroup at the LEA or consortium level –Hold LEAs and consortia accountable for meeting the three AMAOs (ESEA Section 3122) 22

23. TOM TORLAKSON State Superintendent of Public Instruction California’s Definition of Annual Measurable Achievement Objectives An Annual Measurable Achievement Objective (AMAO) is a performance objective, or target, that Title III subgrantees must meet each year for their EL populations All LEAs and consortia receiving a Title III-LEP grant are required to annually meet the two English language proficiency AMAOs All LEAs must also meet a third academic achievement AMAO based on AYP information 23

24. TOM TORLAKSON State Superintendent of Public Instruction Title III Annual Measurable Achievement Objectives Title III AMAOsAssessments AMAO 1: Percentage of ELs Making Annual Progress in Learning EnglishCELDT AMAO 2: Percentage of ELs Attaining the English Proficient Level on the CELDTCELDT AMAO 3: AYP Requirements for EL Subgroup at the LEA or Consortium Level CST, CMA, CAPA, CAHSEE 24

25. TOM TORLAKSON State Superintendent of Public Instruction 25 Consequences of Not Meeting Annual Measurable Achievement Objectives If a Title III or consortia does not meet any one or more of the three AMAOs in any year, it must: Inform the parents of all ELs in the LEA or the consortia as a whole, that the AMAOs have not been met This notification should be provided within 30 days of the public release of the Title III Accountability Report

26. TOM TORLAKSON State Superintendent of Public Instruction 26 Development of a Title III Year 2 Improvement Plan Pursuant to requirements of ESEA, Section 3122(b)(2): –LEAs and consortia that fail to meet one or more AMAOs for two consecutive years (FY 2010–11, and FY 2011–12) must also develop an improvement plan that will ensure all AMAOs are met

27. TOM TORLAKSON State Superintendent of Public Instruction Development of a Title III Year 2 Improvement Plan The improvement plan shall specifically address the factors that prevented the LEA or consortium from achieving the AMAO targets This requirement can be addressed via the Title III Year 2 Improvement Plan (IP) on the California Accountability and Improvement System (CAIS) More information on the IP is available at the CDE Accountability Requirements Web page at http://www.cde.ca.gov/sp/el/t3/t3amaotargets12asp. 27

28. TOM TORLAKSON State Superintendent of Public Instruction 28 Projection of Year 2 LEAs in Improvement Status Based on 2010-11 data, up to 96 LEAs will be identified as not having met one or more AMAOs for two consecutive years A more accurate number will be available upon release of the 2011-12 Accountability Reports

29. TOM TORLAKSON State Superintendent of Public Instruction 29 Consequences of Not Meeting AMAOs for 4 Years Pursuant to requirements of the ESEA, Section 3122 (b)(4), and approved by the State Board of Education: –LEAs and Consortia failing to meet one or more AMAOs for four consecutive years (2008–09, 2009–10, 2010–11, and 2011- 12) are also required to modify their curriculum, program, and method of instruction

30. TOM TORLAKSON State Superintendent of Public Instruction Development of a Title III Year 4 Improvement Plan This requirement can be addressed via the Title III Year 4 IP on CAIS More information on the improvement plan is available in the CDE Accountability Requirements Web page at http://www.cde.ca.gov/sp/el/t3/t3amaotargets. asp. 30

31. TOM TORLAKSON State Superintendent of Public Instruction 31 Projection of Year 4 LEAs in Improvement Status Based on 2010-11 data, up to 66 LEAs will be identified as not having met one or more AMAOs for four consecutive years A more accurate number will be available upon release of the 2011-12 Accountability Reports

32. TOM TORLAKSON State Superintendent of Public Instruction Notice of Improvement Status LEAs and consortia that are identified as not meeting AMAOs for two or four consecutive years will be notified by the CDE of further action that needs to be taken 32

33. TOM TORLAKSON State Superintendent of Public Instruction 33 Accountability Requirements Information Title III Accountability Requirements 2012 http://www.cde.ca.gov/sp/el/t3/t3amao targets12.asp 2011-12 Title III Accountability Report Information Guide http://www.cde.ca.gov/ta/ac/t3/

34. TOM TORLAKSON State Superintendent of Public Instruction 34 Title I, II, and III Coordinated Technical Assistance Notification Letter: common letter to LEAs notifying them of their improvement status under Title I, II, and III, and action that needs to be taken Based upon data from the 2012 AYP Report and the 2011-12 Title III Accountability Report Technical Assistance: Forums, Webinars, Web pages Title I LEA Program Improvement Requirements, CDE Web page at http://cde.ca.gov/ta/ac/ti/leapireq.asp

35. TOM TORLAKSON State Superintendent of Public Instruction 35 Title I, II, and III Coordinated Technical Assistance Archived 2009-10 technical assistance presentations available at the California Comprehensive Center (CACC) at WestEd Web page at http://www.cacompcenter.org/cs/cacc/print/htdoc s/cacc/esea-requirements.htm

36. TOM TORLAKSON State Superintendent of Public Instruction 36 Title III Technical Assistance for Year 2 and Year 4 Forums Tentative Dates and Sites November 2, 2012, Long Beach Westin Long Beach November 7, 2012, Sacramento Woodlake Hotel

37. TOM TORLAKSON State Superintendent of Public Instruction 37 Technical Assistance for Year 2 and 4 County Office of Education Leads The CDE and the County Office of Education (COE) Leads, in partnership with the CACC at WestEd provide technical assistance to LEAs to support the development, implementation and monitoring of the Year 2 and Year 4 Plans In fiscal year 2012–13 the CDE will disburse $2 million in Title III local assistance funds to eleven County Offices of Education

38. TOM TORLAKSON State Superintendent of Public Instruction 38 County Office of Education Leads Region 1Annette Murray Sonoma County Office of Education 707-524-2817, amurray@scoe.org Nancy Rogers-Zegarra Mendocino County Office of Education 707-467-5101, nrogers@mcoe.us Stephanie Wayment Lake County Office of Education 707-262-4163, swayment@lakecoe.org Region 2Holly Ahmadi Butte County Office of Education 530-532-5713, hahmadi@bcoe.org Rindy DeVoll Butte County Office of Education 530-532-5806, rdevoll@bcoe.org

39. TOM TORLAKSON State Superintendent of Public Instruction 39 County Office of Education Leads Region 3Jan Mayer Sacramento County Office of Education 916-228-2619, jmayer@scoe.net Region 4Charlotte Ford Contra Costa County Office of Education, 925-942-3357, cford@cccoe.k12.ca.us Denise Giacomini San Mateo County Office of Education 650-802-5348, dsgiacomini@smcoe.k12.ca.us Cynthia Medina Alameda County Office of Education: 510-670-4549, cmedina@acoe.org

40. TOM TORLAKSON State Superintendent of Public Instruction 40 County Office of Education Leads Region 5Yee Wan Santa Clara County Office of Education 408-453-6825, yee_wan@sccoe.org Region 6Olivia Sosa San Joaquin County Office of Education 209-468-4865, ososa@sjcoe.net Region 7Guadalupe Solis Tulare County Office of Education 559-651-3831, gsolis@tcoe.org

41. TOM TORLAKSON State Superintendent of Public Instruction 41 County Office of Education Leads Region 7Laura A. Gonzalez Tulare County Office of Education 559-651-3046, laurag@ers.tcoe.org Laura Voshall Tulare County Office of Education 559-651-0516, laurav@ers.tcoe.org Region 8Elva Hennessee Kern County Superintendent of Schools Office 661-636-4239, ehennessee@kern.org

42. TOM TORLAKSON State Superintendent of Public Instruction 42 County Office of Education Leads Region 9Antonio Mora San Diego County Office of Education 858-569-3114, amora@sdcoe.net Karla Groth San Diego County Office of Education 858-569-3104, kgroth@sdcoe.net Region 10Maritza Rodriguez Riverside County Office of Education 951-826-6434, mrodriguez@rcoe.us Fermin Jaramillo San Bernardino County Superintendent of Schools 909-386-2608, fermin_jaramillo@sbcss.k12.ca.us

43. TOM TORLAKSON State Superintendent of Public Instruction 43 County Office of Education Leads Region 11Magdalena Ruz-Gonzalez Los Angeles County Office of Education 562-922-6332, Ruz-Gonzalez_Magda@lacoe.edu Silvina Rubinstein Los Angeles County Office of Education 562-940-8817; 562-922-6291, rubinstein_silvina@lacoe.edu

44. TOM TORLAKSON State Superintendent of Public Instruction 44 Title III Accountabilty Requirements Contact Information Lilia G. Sánchez Bilingual/Migrant Programs Consultant 916-319-0265 lsanchez@cde.ca.gov LEAP-TitleIIIYear2@cde.ca.gov LEAP-TitleIIIYear4@cde.ca.gov