Presentation on theme: "Results Based Monitoring (RBM)"— Presentation transcript:
1 Results Based Monitoring (RBM) Session 2/ Theoratical Input 2Results Based Monitoring (RBM)“It is better to be approximately right than precisely wrong”- John Maynard Keynes -
2 RBM as a development and monitoring tool What is this RBM?It is an exercise to assess the performance of a project/ program (or an organization) on the basis of the impacts and benefits (Results!) that it is expected to produce.It is a continuous process of collecting and assessing information on the results or changes that a project/ program (or an organization) is producing;compare that information with expected results/ changes that the project/ program (or the organization) supposed produce;and understand how well or not, the project/ program (or the organization) performing against the expected results/ changes!Contd…..
3 Why we want RBM as our tool for M&E? The traditional, implementation focused M&E methods/ approaches only look at delivery or completion of the tasks/ activities, outputs/ objectives of a project/ program or an organization (those ask, did they do it? did they managed to complete it?)But the above M&E methods/ approaches do not allow the managers/ administrators/ stakeholders to know about the successes and/ or failures of a project/ program or an organization!Contd…..
4 If we could not know success and failures, the following situation might happen: If you do not measure results, you cannot tell success from failure.If you cannot see success, you cannot reward it.If you cannot reward success, you are probably rewarding failure.If you cannot see success, you cannot learn from it.If you cannot recognize failure, you cannot correct it.If you can demonstrate results, you can win public support.- Osborne & Gaebler
5 Principles of RBM What good things that it brings to us? It provides a feedback on the actual outcomes (results) of a project’s/ program’s or an organization’s actions.It helps us to answer the following questions:What are the goals/ outputs expected to achieve by the project/ program or the organization?Are they being really achieved?How are we going to know are those really achieved?Contd…..
6 - Fukuda-Parr, Lopes, and Malik 2002 - What are the basics of RBM?Baseline data to describe the problem or situation before the projectDevelop indicators for the outputs as well as outcomes of the projectCollect data that relevant to outputs and outcomes of the projectInvolve the stakeholders for understanding the changes that take place in the project environmentReports on more qualitative and quantitative information on the progress toward outcomesInvolvement of strategic partners/ stakeholders in M&ECaptures information on success or failure the project strategy in achieving desired outcomes- Fukuda-Parr, Lopes, and MalikContd…..
7 Goals/ Impacts/ Benefits What is RBM model?Long-term, widespread impacts/ improvements in the society/ project surrounding or environmentGoals/ Impacts/ BenefitsResultsIntermediate effects of the outputs on the beneficiaries/ Right-holders/ stakeholders of the projectOutcomes/Use of OutputsOutputsProducts and services produced by the projectImplementationTasks that the project personnel undertake to transform inputs to outputsActivitiesFinancial, human, and material resources of the projectInputsContd…..
8 How are we going to use this model? Tow levels of monitoring Implementation monitoring (“means and strategies”): use annual operational/ activity plans, work schedules (works-breaks structures), and personnel and financial management schedules and standardsResults monitoring: use “performance indicators” set according to outcomes, that are given in a project mandate and developed by a project teamSetting up of outcome targets: set according to the capacity of “means strategies” (inputs, activities, and outputs)Contd…..
9 In setting an outcome, asks the following questions: For whom? Where? Setting up outcomes?Translation of problems/ issues as positive statements of expected impacts/ resultsDisaggregate to capture the key results (to have only one improvement area)In setting an outcome, asks the following questions:For whom?Where?How much?By when?Contd…..
10 What is the link between the Implementation Monitoring and Results Monitoring? OutcomeUse annual plans are used for effectively using the “means & strategies” of a project.Effective use of the “means & strategies” will assure achieving the outputs, and finally outcomes and impacts!By looking at the “targets” a project can take a decision on how and how much to utilize the overall input allocation for particular budget period.Information flowTargetInformation flowMeans and strategies
11 Outcome indicators (key performance indicators): Setting up indicators?What is an indicator? A sign/ mark to show that there has been a changed occurred due an activity/s of a project.Having indicators at all levels of the implementation and results monitoring is important to measure the progress/ performanceOutcome indicators (key performance indicators):Translate outcomes into outcome indicatorsThese indicators should be “CREAM”:C = clear/ preciseR = relevantE = economic/ cost effectiveA = adequateM = monitorable (can use for monitoring)Proxy (indirect) indicators: use only when direct indicators are not available or handling is too costlyContd…..
12 Key steps in setting up a RBM system for a project? Develop/ agree on outcomesSelect/ develop key indicators for monitoring the outcomesBaseline data on the indicators(Where are we today?)Update baseline and continue M&E according to a schedule/ planCollect information and monitoring for resultsAdopt changes if needed and report back the sameReport findings and communicateAssess information and evaluate results