1. U NDERSTANDING G RADUATION R ATES FOR LEP S TUDENTS Interpreting cohort graduation data reports along with results from the annual English language proficiency assessment Virginia Department of Education Office of Program Administration and Accountability Coordinators’ Academy July 23, 2015

2. P RESENTERS Christopher Kelly Virginia Department of Education Joe LeGault Roanoke County Public Schools

3. O VERVIEW Data collected Federal Graduation Indicator (FGI) Used for Annual Measurable Objectives (AMOs) and reported to U. S. Department of Education (USED) Understanding FGI Reports FGI Summary Report FGI Detail Report FGI Cohort List Relating Title III ACCESS data to FGI

4. O VERVIEW OF THE D ATA Statewide unique identifier for every student State Testing Id (STI) Standardized definitions for common data elements Collected four times a year Fall → data as of October 1 Spring → data as of March 31 End of Year → data as of the last day of school Summer → only includes summer graduates

5. W HAT IS COLLECTED ON THE S TUDENT R ECORD C OLLECTION (SRC)? Demographics Program participation → to name a few…. Early College Scholar/Commonwealth Scholar Advanced Placement (AP), International Baccalaureate (IB), and/or Individual Student Alternative Education Plan (ISAEP) Career and technical education Gifted Pre-kindergarten experience Completion/dropout status Attendance

6. B UILDING A L ONGITUDINAL D ATA S ET SRC Table Raw SRC data - multiple records for every STI SRC Table Raw SRC data - multiple records for every STI Cohort Table One record for each STI displaying the latest information on the student Cohort Table One record for each STI displaying the latest information on the student Cohort Snapshot Table A snapshot of the Cohort Table on a particular day Cohort Snapshot Table A snapshot of the Cohort Table on a particular day FGI & OGR cohorts are assigned during this process The snapshot “date” is the day before the first day of school (created after all EOY and Summer SRC data are verified but before the next FALL SRC) Virginia On-Time Grad Rate Federal Graduation Indicator Graduation Completion Index Each blue summary table includes data for the subgroups and an “as of date” “the movie” “the movie poster”

7. F EDERAL G RADUATION I NDICATOR (FGI) Federal graduation calculation Formula is an agreement between USED and VDOE Required for schools with a graduating class (high grade = 12) ESEA Flexibility Added FGI to AMOs and Title III Annual Measurable Achievement Objectives (AMAOs)

8. F EDERAL G RADUATION I NDICATOR (FGI) FGI reported State report card Federal Annual Measurable Objectives (FAMO) FGI data lags a year 2015 report cards and FAMO detail 2014 (4-year) cohort data

9. W ORKING WITH LAGGING DATA LEARN FROM THE PAST... PREPARE FOR THE FUTURE... TAKE CARE OF THE NOW!

10. W AYS TO M EET THE AMO The FGI benchmark for all subgroups is 80 percent Current year, 4-yr rate If the cohort is less than 30 students, it is Too Small (TS) and not included Reduce non-graduation rate by 10 percent Previous year, 5-yr rate Previous to that 6-yr rate

11. FAMO R EPORTS 2013 Cohort

12. FGI DATA FOR 2015 FAMO: C OHORT A SSIGNMENT Where can I find students who count in each rate in FAMO reports? FAMO ReportFGI Cohort 1.4-yr FGI rate (2014 Cohort) 2.R10 (2014 Cohort) 3.Too Small (TS) (2014 Cohort) 4.5-yr FGI rate (2013 Cohort) 5.6-yr FGI rate (2012 Cohort) See FGI cohort reports to identify students.

13. F EDERAL G RADUATION I NDICATOR (FGI) Includes only Standard, IB, and Advanced Studies Diplomas Dropouts include any student whose latest status is “Unconfirmed” Transferred to another division but is assigned a new State Testing Identifier (STI) Reported transferred to another division but discontinued public schooling instead SSWS contains three FGI detail reports FGI Summary Report FGI Detail Report FGI Cohort List

14. F EDERAL G RADUATION I NDICATOR (FGI) Cohort is assigned the first time a student enters grade 9 anywhere in a Virginia public school Data is continuously updated in the cohort table until a diploma is earned A student who is identified with an Individual Education Plan (IEP) or as Limited English Proficient (LEP) at any time since first entering the adjusted cohort will be included in the those subgroup for purposes of accountability Cohort assignment does not change

15. R EVIEWING FGI R ATES Review the FGI reports 2014 cohort will be reflected on upcoming 2015 report card. Analysis of the FGI Summary and Detail reports Review the subgroup data by division and school FGI Summary Report - A report of the percent of ESEA- defined on-time graduates by division and school for all students and ESEA subgroups. FGI Detail Report - A report of the elements used for the Federal Graduation Indicator. Details are provided for all AMO subgroups by division and school.

16. FGI S UMMARY R EPORT

17. FGI D ETAIL R EPORT

18. R EVIEWING FGI D ATA Use the FGI cohort list to identify which students did not graduate Data will show enrollment status and withdrawal codes Research students who have no Graduation– Completion status and no withdrawal code

19. FGI C OHORT L IST R EPORT

20. E FFECTIVE PLANNING Develop a plan to address LEP students needs.

21. A SSUMPTIONS Division enrollment and identification process for LEP students Division instructional model offers multiple approaches and paths to success Division uses the WIDA and WIDA alternative placement test (Wapt). Wapt and ACCESS tests for English language learning (ELL) leveling and reporting

22. T HINGS THAT MUST BE KNOWN Prior schooling - As much information about previous schooling should gathered prior to schedule setting. This includes accurately translated credits from all previous schooling. Validation test results - If there are courses on the transcript that do not align exactly, students may test for verification of content mastery. These must be completed before a schedule can be set.

23. T HINGS THAT MUST BE KNOWN Wapt results - The student’s level is critical and gives you the best evidence to determine an early path for success. Student/family goals – A good understanding of the individual student’s goals and aspirations will help you and the families align on the amount of time and effort to achieve said goals.

24. D ETERMINE G RADUATION R EQUIREMENTS

27. Steps to effective planning Transitioning newcomers Assumptions Things you need to know ELLs over the age of 18 Challenges Division practices and resources Planning high school courses Multiple sources of data for planning Graduation requirement I MPROVING G RADUATION R ATES

28. Foreign transcript review General types of transcripts Planning post-secondary paths Develop transitions Create modified plans for alternatives I MPROVING G RADUATION R ATES

29. Follow-up session Strategies to Improve Graduation Rates for LEP Students Date : Thursday, July 23 Time : 10:45 AM Location : Wilson I MPROVING G RADUATION R ATES

30. Q UESTIONS Review of questions submitted

31. G ENERAL I NFORMATION Christopher Kelly Education Coordinator Office of Program Administration and Accountability Virginia Department of Education Christopher.Kelly@doe.virginia.gov (804) 225-2122 Joe LeGault Coordinator of English, ESL, and Virtual High School Roanoke County Public Schools jlegault@rcs.k12.va.us (540) 562-3900 ext: 10252 31