1. Use the mouse or cursor keys to work through this presentation Y10 Functional Skills ICT

2. Use the mouse or cursor keys to work through this presentation Functional Skills Remember, you need to be able to use many of the tools in programs such as: WordWord ExcelExcel AccessAccess PublisherPublisher Paint.NetPaint.Net And so on…

3. Use the mouse or cursor keys to work through this presentation Functional Skills You need to be able to create documents such as: LettersLetters Posters and leafletsPosters and leaflets Spreadsheets and chartsSpreadsheets and charts LogosLogos You need to be able to do this without wasting time…

4. Use the mouse or cursor keys to work through this presentationAccess AccessNow for one of the easiest programs to use… Access Access is a program that lets you create a DATABASE A DATABASE is a collection of data such as name, address, medical info. etc.Examples: We register you each lesson, this data is stored in a DATABASE Your name and address is also in the DATABASE…

5. Use the mouse or cursor keys to work through this presentation ACCESSStart ACCESS Click on the CREATE A NEW FILE option Select the BLANK DATABASE option Access You will be asked a name for the database, call it FRIENDS Click [Create]

6. Use the mouse or cursor keys to work through this presentation Access – step 1 Make sure TABLES is highlighted Now double click on CREATE TABLE IN DESIGN VIEW Now enter the following: DATA TYPE – click in there and select from the drop down like this:

7. Use the mouse or cursor keys to work through this presentation Access – step 1 Now click on the “cross” to close this [YES] Then click on [YES] to save this table Now give this table a name – call it PEOPLE Click on [OK] [YES] Then click on [YES]

8. Use the mouse or cursor keys to work through this presentation Access – step 1 You have now created a TABLE called PEOPLE This table is where all your friends names and other data will be kept… Now we need to make a FORM to let us type your friend’s names and other data into the database…

9. Use the mouse or cursor keys to work through this presentation Access – step 2 Click on FORMS Then double click on CREATE FORM BY USING WIZARD Click this double arrow to move all of the “fields” from the left window to the right window…

10. Use the mouse or cursor keys to work through this presentation Access – step 2 Now work through the rest of the wizard… click [NEXT] Then enter some details!

11. Use the mouse or cursor keys to work through this presentation Access – step 2 Click here to move backwards/forwards through your friends Add at least 10 friends! Click this to add a new friend Click here to close the form You can double click this to re-open the form

12. Use the mouse or cursor keys to work through this presentation Access – step 3 A DATABASE can let us search for data For example: Find a friend Find friends in a particular year Find friends who like “formula 1” And so on…

13. Use the mouse or cursor keys to work through this presentation Access – step 3 Select QUERIES Double click on CREATE QUERY USING WIZARD Click here to select everything Then click [NEXT] Call this query find friend then click here then click [FINISH]

14. Use the mouse or cursor keys to work through this presentation Access – step 3 Type this in here (you must use the square brackets) Then close this by clicking here Click on [YES] to save what you have just done

15. Use the mouse or cursor keys to work through this presentation Access – step 3 Now double click here You will be asked this Enter the first name of the person you want to find Click [OK] You will see the results like this

16. Use the mouse or cursor keys to work through this presentation Access – step 4 Have a go yourself! Can you make a new query for: Finding friends who like a particular sport? Finding friends who are in a particular year?