1. DPC Procedure for promotion from Gr ‘B’ to ‘A’ Railway officers
Complied By
Er. Mahesh C.Yadav
WM/Signal /SBI/WR
Working President / IRPOF
& General Secretary
Indian Railway Promotee Officers Association

2. Appointment to Grp’A’ on IR
8 organized Grp ‘A' services
IRSSE,IRSEE,IRSME,IRSE,IRSS IRTS,IRAS& IRPS
Appointment through DR(UPSC)& Promotion (DPC) in Grp ‘A’JTS ( GP 5400) PB-3

3. Appointment to Grp’A’ on IR
Misc. Grp A cadres
EDP, Cash& pay, PRO, Ptg & Stny, CMT,LAW& Hindi ,Para medical, PS etc
Appointment through DR& Promotion as per RRs.
DPC to Sr Scale Grp A ( GP6600 )PB-3

4. Steps of DPC
Finalization of All India Integrated seniority list of eligible Grp B officers
Finalization of Zone of consideration & eligibility list.
Collection of 5 years ACRs of candidates under zone of consideration , Seniority lists & Integrity certificate ( DAR & Vig clearance)
Submission of proposal to UPSC up complete documents
Verification of documents in UPSC
Nomination of Member UPSC by Chairman/UPSC

5. Steps of DPC (Cont.)
Meeting of DPC {1UPSC+3 Departmental members(1sc/sc)}
Approval of DPC recommendation by UPSC Chairman
DAR & Vig clearance again
Approval of panel by MR (on behalf of President)
Notification of panel
Fixation of DOITS
Notification of DOITS (Date of induction in Time Scale)

6. Cadre strength of Junior Scale of Organized Services
The strength Junior Scale cadre of all 8 services put together : 1647 posts.
Previous Rectt Rules % vacancies through DR and 50% vacancies through promotion
Revised Rectt Rules ---percentage of posts for the two modes

7. Cadre strength of Junior Scale of Organized Services
DR quota : promotion quota -- ratio of 3:1
Promotees get 5 years weightage in seniority in Group ‘A’
Service required for promotion from Jr scale to Sr scale 4 years

8. DR quota : promotion quota -- ratio of 3:1
Flow chart
Post held by DRs
Post held by promotees
Batch 05-06
Batch 08-09
Batch 06-07
Batch 07-08
Batch 08-09

9. Cadre strength of Junior Scale of Organized Services
DRs work for 2 ½ years in Jr scale working posts whereas promotees vacate Jr scale posts immediately
Posts occupied by 3 batches of DRs and 1 batch of promotees due to immediate vacation of posts by promotees
Promotion quota consists of 411 posts
DR quota consists of 1236 posts

10. Cadre strength of Junior Scale of Organized Services
Promotion to Group ‘A’ is made every year to the full extent of 411 posts due to full vacation of the promotion quota junior scale posts
Direct recruitment is also to be made every year roughly to the same extent viz 411 posts
Ratio of intake to Group “A” by the 2 modes remains same

11. Service wise Distribution of Promotion Quota posts
Year to
&
Year onwards
No. of Post
180
318
411
IRAS 16 28 29
IRSE 43 76 74
IRSEE 25 44 55
IRSME 27 48 84
IRPS 11 20
IRSS 13 23
IRSSE 38
IRTS 66

12. Promotion to Group ‘A’ / Junior Scale of Organized Services
Recruitment Rules notified for each of the organized services containing provisions on eligibility conditions etc
promotion to Group 'A‘ / Jr. Scale through selection by a DPC (Departmental Promotion Committee)
DPC held by UPSC

13. Promotion to Group ‘A’ / Junior Scale of Organized Services
Group 'B' officers of the respective departments with 3 years regular service in the grade as on 1st January of the vacancy year are eligible
Group ‘B’ seniority is now maintained all India basis for purpose of DPC
seniority list of Group 'B' officers as on 1st January of every year is obtained from each Zonal Railway / PU for each department for compilation at Railway Board

14. Distribution of vacancies among zonal Railways
Group ‘A’ panels will now made on All Inda Integrated seniority basis from vacancy year &on ward.
Till the year , vacancies were distributed only among the 9 parent Railway and officers absorbed in new zones were also considered in their respective parent zones. From the year onwards vacancies are distributed among 16 zones.

15. Distribution of vacancies among zonal Railways
Till the year the norms adopted for distribution of vacancies was as follows.
50% of the vacancies --- on the basis of Group 'A' cadre strength of the service on each railway.
50% of the vacancies --- on the basis of length of service of the officers in Group ‘B’.

16. Distribution of vacancies among zonal Railways
From the year onwards, all the vacancies are allotted only with reference to length of service in group ‘B’, in order to reduce levels of stagnation in Group ‘B’ uniformly on all Railways
Reservation of vacancies for SC and ST is made in accordance with post based roster prescribed by DOP&T under their O.M. dated SC/ST vacancies are allotted to Railways with reference to the length of service in Group ‘B’ of SC/ST Officers.

17. Departmental Promotion Committee(DPC)
Departmental Promotion Committee (DPC) for this purpose are convened by UPSC.
Chairman or a Member of UPSC presides over the DPC meeting and 3 other departmental members from Railway Board (One ED from concerned dept, one ED/Dir. Estt., including an SC / ST officer) are nominated from the Ministry of Railways as members of the DPC.

18. DPC proposal to UPSC (zone of consideration)
Formation of zone of consideration for each railway w.r.t vacancies
No. of vacancies No. of officers to be considered
1 5
2 8
3 to x + 4
10 & above times rounded off to next higher integer (subject to minimum 24)
For SC/ST officers, the zone can extend up to 5 times the number of vacancies if adequate candidates are not available.

19. DPC proposal to UPSC( ACRs)
ACRs of all officers in the Zone of consideration and the DAR /Vigilance position in respect of these officers are collected from the Zonal Railways.
ACRs for 5 preceding years considered. To illustrate, for vacancy year , for which the cut-off-date for eligibility is , the relevant ACRs are for the years 04-05,05-06 ,06-07,07-08 & If one or more ACRs are not available, the DPC considers the ACRs of the preceding years.

20. DPC proposal to UPSC
A detailed DPC proposal is thereafter sent to the UPSC in the prescribed format along with all necessary documents
Self contained note with vacancy position, seniority lists, variations from previous list, zones of consideration for each Rly, integrity certificates and list of penalties for each officer, ACRs of all officers etc

21. Selection procedure
The DPC makes an independent assessment on the basis of entries in ACR and is not guided merely by the final grading recorded therein.
Penalties during the assessed years are taken into consideration by DPC while giving grades.
For promotion to Group 'A' posts from lower grades, the bench-mark is 'Good'. At least, includes last ,4 ACR grades of “good” are required for being assessed as FIT.
Officers are graded by the DPC as 'FIT' or 'UNFIT.

22. Selection procedure
Officers who are graded as 'FIT', to the extent of number of vacancies are included in the Railway-wise panel in the order of their seniority.
Assessment is not made in respect of the remaining officers.
An extended panel is also given by the DPC in lieu of empanelled officers who retire/VR/Demised during the vacancy year from date of retirement.
No extended panel is given if the date of retirement of the empanelled officer falls outside the vacancy year.

23. Selection procedure (sealed cover)
For officers against whom Disciplinary / Criminal proceedings are pending or those who are under suspension, the recommendations of the DPC are kept in a Sealed Cover.
Action on sealed cover as per Board‘s letter No. E(D&A) 93/RG6/149 (A) dated , after finalization of the proceedings.
The sealed cover is opened and acted upon only in cases of exoneration.
If any penalty is imposed (even censure), the findings in the sealed cover become infructuous and the officer is considered for the next year in the normal course.

24. Action on DPC recommendations
The recommendations of the DPC, with Railway-wise panels, duly approved by Chairman/UPSC, are sent to Ministry of Railways.
Minutes submitted for approval of the President (Minister for Railways)
DAR/Vigilance clearance is again taken from Board Vigilance and Zonal Railways

25. Action on DPC recommendations
Notifications (promotion orders) are issued by the Ministry of Railways.
Date of effect of promotion is the date of UPSC's letter communicating the approval of the Commission to the recommendations of the DPC.
No promotion orders are issued in respect of officers who cease to be in service before the date of effect of promotion.

26. Action on DPC recommendations
If the recommended officer is undergoing a penalty of withholding of increment or reduction of pay, promotion orders are issued only after the expiry of the penalty.
While pro-forma promotion is given in such cases from the date of effect of the panel, monetary benefits accrue only from the date of actual promotion.

27. Promotion to Group ‘A’ / Senior Scale in Misc. Cadres & RDSO (Till now)
Promotion to Senior scale of Group ‘A’
The number of posts in the promotion quota for each cadre is determined with reference to the total number of posts in Senior Scale in the cadre and the provisions in the Recruitment Rules regarding percentage of posts to be filled through promotion.
Promotion is made through selection from amongst Group 'B' officers of the respective departments with 8 years regular service in the grade.

28. Promotion to Group ‘A’ / Senior Scale in Misc. Cadres
DPCs are held for vacancies that physically arise in the promotional quota posts.
A single panel is formed for all Railways / PUs put together on the basis of integrated seniority of eligible Group 'B' officers.
The DPC procedure and action on recommendations of DPC is the same as for Organized services.
Only 5 ACRs are assessed even though eligibility is 8 years in Group B Service

29. JAI HIND Thanks Er.Mahesh C.Yadav
For any query /clarification/details/circulars you are most welcome.
Er.Mahesh C.Yadav
(MIE,MIRT,MIRSTE,MIUT,PGDM)
CUG
Rly
Thanks