1. SPC 2008 Year-end Closing Calendar Also see “Fiscal Year End Guidelines” On the Business Services website Under “Accounting” Color codes: Blue= 2007-08 (appearing as “2008”) Red= 2008-09 (appearing as “2009”) Green= Other pertinent information

2. March 2008 MondayTuesdayWednesdayThursdayFriday 34567 1011121314 17 Begin review of remaining 2008 purchase orders; close those with no further activity; use “All Outstanding PO’s” report in PS Financials 181920 Pay Certs for 03/28/08 due by noon 21 College Closed 24 31 Submit TRV’s and FRV’s for travel completed prior to 03/22/08 25262728 Submit TRV’s and FRV’s for Travel completed through 03/14/08 Session certs due

3. April 2008 MondayTuesdayWednesdayThursdayFriday 1 Begin submitting 2009 open purchase orders to Purchasing 234 Pay certs for 04/11/08 due by noon 7 Submit TRV’s and FRV’s for Travel completed through 03/31/08 891011 1415161718 Submit TRV’s and FRV’s for Travel completed through 04/08/08 Pay certs for 04/25/08 due by noon 2122232425 Submit requisitions for renewal maintenance contracts, lease renewals for 2009 Session certs due 282930 Last day to submit 2009 open purchase orders to Purchasing Submit TRV’s and FRV’s for Travel completed through 04/20/08

4. May 2008 MondayTuesdayWednesdayThursdayFriday 12 Pay certs for 05/09/08 due by noon 56789 12 Summer Session begins 131415 Deadline for submission of requests to Purchasing for PO rollovers (see Rules) 16 Last day to submit requisitions for Capital Outlay Items (700000 accounts) for 2008 Last day to submit requisitions in excess of $25,000 requiring bids for 2008 Pay certs for 05/25/08 due by noon 1920212223 26 College Closed27282930 Last day to submit all other 2008 purchase orders; requisitions submitted after this date will be funded from 2009 budgets Pay certs for 06/06/08 due by noon

5. June 2008 MondayTuesdayWednesdayThursdayFriday 23456 Session certs due 9101112 IS/Payroll to run session accruals 13 Last day to place office supply orders against open purchase orders for 2008 Last day for submission of check requests for goods, services, etc. for the period 07/01/07 through 06/13/08 Pay certs for 06/20/08 due by noon 1617 BOT 2009 Budget Approval 18 Submit paper receiving reports to Site Receiving for goods, services, etc., provided on or before this date 19 IS/Payroll to run biweekly payroll accruals 20 Purchasing to process and dispatch 2009 open purchase orders to have in vendors’ hands by July 1 232425 Last day for submission of check requests for goods, services, etc. to AP for fiscal year 2008 expenditures Payroll accruals distributed for review (to Theresa, Vonda, Jane Mohr and Grant Accountants) 26 Deadline for Petty Cash reimbursements from 2008 budget Pay certs for 07/03/08 due by noon 27 TRV’s, FRV’s due in Accounts Payable for all travel completed through 06/20/08 30 Asset Tagging deadline Cash Counts Inventories Budget Supervisors to print Assets Missed List, sign, date and send to Asset Management Pay-for-Print Counts

6. July 2008 MondayTuesdayWednesdayThursdayFriday 12 Deadline for submitting check requests, invoices to AP to be paid from 2008 budget Deadline for submitting paper receiving reports to Site Receivers for goods, services, etc. received through June 30, 2008 AIS/Payroll to run compensated absences 34 Holiday 7 Final day for input of receivers for deliveries through June 30, 2008 8 Final day for AP input of 2008 business 9 Signed New Accountability forms sent to Asset Management 10 Session certs due 11 Deadline for submission of journal entries for 2007-08 business Deadline for submission of Accruals Pay certs for 07/18/08 due by noon 14 Deadline for 2008 budget journals 15 2007-08 BOOKS CLOSED 161718 2122232425 Pay certs for 08/01/08 due by noon 28293031

7. Contact Information AREACONTACTTITLEPHONEFAXEMAIL AccountingJayne BraySr Accountant341-3253341-3111Bray.jayne@spcollege.edu Accounts PayableSusie CarvellAP Supervisor341-3207341-3368Carvell.susie@spcollege.edu Kate WenceSr AP Specialist341-3298341-3368Wence.kate@spcollege.edu Corinne KovichAP Specialist341-3211341-3368Kovich.corinne@spcollege.edu Fabiola CastilloAP – FLNG341-3156341-3368Castillo.fabiola@spcollege.edu BudgetsRon BoyceBudget Administration & Systems Analyst 341-3230341-3111Boyce.ronald@spcollege.edu Business ServicesTheresa FurnasAssociate VP, Fin & Business Services 341-3329341-3136Furnas.theresa@spcollege.edu Business ServicesJamelle ConnerAssociate VP, Business Services, Planning, Budget, & Compliance 341-3358341-3368Conner.jamelle@spcollege.edu Grants / Restricted Contracts Vonda WoodsSr Accountant341-3210341-3111Woods.vonda@spcollege.edu Trenette BrownGrant Accountant341-3315341-3111Brown.trenette@spcollege.edu VJ DixonGrant Accountant341-3202341-3111Dixon.vj@spcollege.edu Mary HooverGrant Accountant341-3293341-3111Hoover.mary@spcollege.edu PurchasingPaul SpinelliDirector341-3070341-3368Spinelli.paul@spcollege.edu Diane FranceyAssistant Director341-3370341-3368Francey.diane@spcollege.edu Ann BrowneSr Purchasing Specialist341-3308341-3368Browne.ann@spcollege.edu Marsha EubankPurchasing Specialist341-3266341-3368Eubank.marsha@spcollege.edu Linda RicePurchasing Specialist341-3310341-3368Rice.linda@spcollege.edu Student Acctg, Cash Receipts Mike MeigsDirector, Student Acctg & Business Systems 341-3313341-3368Meigs.mike@spcollege.edu TravelWyatt StyrzoAP Travel Specialist341-3225341-3368Styrzo.wyatt@spcollege.edu