1. ACT – Fourth months later… Prepared by: Martin Gastal Jim Cook 22/03/20111Jim Cook & Martin Gastal

2. Agenda →Activity Coordination Tool - Introduction →Project Status →Operational statistics & incidents →Use cases →1. Shutdowns & Extended Technical Stops →2. Operation, Machine development periods, Technical Stops, Short accesses →Next steps 22/03/2011Jim Cook & Martin Gastal2

3. ACT Introduction Project started in 2009 Goals: – Provide a web based application to manage Work Packages in the CMS Experimental Area – Build up the memory of the experiment Application to handle data exchange with various CERN/CMS databases Continuous improvement process driven by user feedback 22/03/2011Jim Cook & Martin Gastal3

4. ACT Introduction Database created to fill all long term needs Fourth version of the ACT is now available Specs – Locate on “CMS on-line” server – Back-end: Oracle – Front end: JavaScript – Development environment: JDeveloper – Portability: Optimised for Internet Explorer, Safari (mac & iPhone), Opera, Google Chrome and FireFox Core team: – Software Engineer: Jim Cook – DB Administrator: Frank Glege – Application Developer: Stephane Bally 22/03/2011Jim Cook & Martin Gastal4

5. 22/03/20115 ACT Core module ACT Core module Equipment Traceability module Equipment Traceability module Notification module Engineering Integration module Engineering Integration module Tooling module Tooling module Risk Asses. module Risk Asses. module Short Access module Short Access module Document library module Document library module Incident Management module Incident Management module Advanced planning module Advanced planning module Access Control module Access Control module Survey module Survey module RP Survey module RP Survey module ✔ ✚ Complete On-going Planned ✔ ✔ ✔ ✚ ✚ ✚ ✚ ✔ ✚ ✚ ✚ Visits Management module Visits Management module Jim Cook & Martin Gastal

6. 3 key functionalities: 1. request a WP 2. modify/clone a submitted WP 3. browse the list of submitted WPs Connect to EMDb Retrieve equipment tree structures Monitor equipment moves in/out of RP designated areas Inventory management Buffer zone management (bar code) Radio Protection measurements ALARA analysis (Collective dose) RP measurement in buffer area Notify group of users by Email/SMS Typical messages: Your WP request has been accepted Your WP has been modified You are requested to provide more info on your WP Short access imminent… VIC organised… 22/03/20116 ACT Core module ACT Core module Equipment Traceability module Equipment Traceability module Notification module Engineering Integration module Engineering Integration module Tooling module Tooling module Risk Asses. module Risk Asses. module Short Access module Short Access module Document library module Document library module Incident Management module Incident Management module Advanced planning module Advanced planning module Access Control module Access Control module Survey module Survey module RP Survey module RP Survey module Program PADs for General Access Connect to Catia Display 3D geographic/ configuration views Track changes in integration models Connect to MTF Display tooling specs Check tooling certifications Gantt chart Day by day schedule Risk/location/configuration matrix List of preventive actions Pictures Work procedures Archive Survey reports Link to on-line alignment community Create and advertise new access Manage the use of operational dosimeters Manage the RP sweep Track incidents Follow up corrective actions Jim Cook & Martin Gastal

7. Operational Statistics Downtime ~2.5 days – ACT in operation 119 days, ~98% availability 534 Work Packages processed by ACT since 24 November 2010 526 people named on Work Packages – From 1 to 44 Work Packages per person, average of 3.5 112 visits requested via ACT with at least 221 visitors – Since start of year, 121 visits plus 16 VIP visits (including visits not requested via ACT) Work Package requests – ~80% by PH/CMS personnel 22/03/2011Jim Cook & Martin Gastal7

8. Downtime and Incidents Database maintenance 14 and 15 December 2010 – Portal (CMS online) not available – No Work Packages could be viewed, requested or administered Offline Database maintenance 19 January 2011 – Access control system inoperable Issue with streaming 14 February 2011 – Access control information lagged by ~3 days Portal offline for ~1 hour 4 March 2011 – Though no complaints made ;0) Access control system slow to update 7 March 2011 – Reason not fully understood – Actions being taken to diagnose future issues – Problem solved for short accesses Hardware faults of offline database 11 and 15 March 2011 – Both main hardware and backup hardware (supervised by IT) failed 22/03/2011Jim Cook & Martin Gastal8

9. Use Case 1 Managing shutdown and extended technical stops – Flow 22/03/2011Jim Cook & Martin Gastal9 WP declaration Insert in long term plan Risk Assessment ALARA Insert in short term plan VIC Work execution WP completion

10. Use Case 1 Managing shutdown and extended technical stops – Flow: WP declaration 22/03/2011Jim Cook & Martin Gastal10 WP declaration Insert in long term plan Risk Assessment ALARA Insert in short term plan VIC Work execution WP completion Done by the Creator Can be modified at any time by both the Creator and the Work Supervisor

11. 22/03/2011Jim Cook & Martin Gastal11 Cables to be installed between the UXC55 and the USC55 Example – PLT work declaration

12. 22/03/2011Jim Cook & Martin Gastal12 Predefined accesses

13. 22/03/2011Jim Cook & Martin Gastal13 List of personnel Partial information Enough at that stage WP number To keep track of the max number of keys To be used

14. 22/03/2011Jim Cook & Martin Gastal14 State of CMS magnet All locations to be accessed during installation Location tree is experiment specific

15. 22/03/2011Jim Cook & Martin Gastal15 Systems affected by WP System tree is experiment specific

16. 22/03/2011Jim Cook & Martin Gastal16 Equipment needed to execute the WP

17. 22/03/2011Jim Cook & Martin Gastal17 RP traceability inventory items are identified and assigned to a move type In, Out, Relocate Item ID Linked to EMDb using bar code

18. 22/03/2011Jim Cook & Martin Gastal18 Most relevant for ALARA

19. 22/03/2011Jim Cook & Martin Gastal19 Basic risk matrix in place Will get updated with configuration of detector

20. 22/03/2011Jim Cook & Martin Gastal20 Most relevant when safety systems or subsystems are affected

21. 22/03/2011Jim Cook & Martin Gastal21 Summary page All sections can be edited individually Option to forward to TIOC Notification sent to WP actors

22. Use Case 1 Managing shutdowns and extended technical stops – Flow: WP acceptance and insertion in long term plan 22/03/2011Jim Cook & Martin Gastal22 WP declaration Insert in long term plan Risk Assessment ALARA Insert in short term plan VIC Work execution WP completion Through Technical Coordination meetings, decision made to schedule the work Status update take place through Super user interface

23. Use Case 1 Managing shutdowns and extended technical stops – Flow: Work package analysis meeting 22/03/2011Jim Cook & Martin Gastal23 WP declaration Insert in long term plan Risk Assessment ALARA Insert in short term plan VIC Work execution WP completion Review of the method of work Risk assessment Update of relevant sections: Risk, Alarms, Personnel…

24. Use Case 1 Managing shutdowns and extended technical stops – Flow: Insert in short term Plan 22/03/2011Jim Cook & Martin Gastal24 WP declaration Insert in long term plan Risk Assessment ALARA Insert in short term plan VIC Work execution WP completion Link to day by day schedule Made available on ACT Main page Hyperlinks to ACT to be available shortly

25. Use Case 1 Managing shutdowns and extended technical stops – Flow: Work package execution monitoring 22/03/2011Jim Cook & Martin Gastal25 WP declaration Insert in long term plan Risk Assessment ALARA Insert in short term plan VIC Work execution WP completion Monitoring of WP by CMS shifters Daily list of active WPs and authorised personnel Link to access control system for UXC55 Access management

26. Use Case 1 Managing shutdowns and extended technical stops – Flow: Work package completion 22/03/2011Jim Cook & Martin Gastal26 WP declaration Insert in long term plan Risk Assessment ALARA Insert in short term plan VIC Work execution WP completion WP supervisor to close WP upon completion and to add a comment eg 100% complete, reduced scope, will have to be restarted during next technical stop…

27. Use Case 2 Managing Operation, Technical Stops, Machine development periods, and short accesses – Flow: 22/03/2011Jim Cook & Martin Gastal27 Create and advertise access Risk Assessment ALARA VIC Work execution WP completion WP declarationSchedule WP

28. Use Case 2 Managing Technical Stops, Machine development periods, and short accesses – Flow: Create and advertise an access/MD period 22/03/2011Jim Cook & Martin Gastal28 Create and advertise access Risk Assessment ALARA VIC Work execution WP completion WP declarationSchedule WP Edit existing access/MDP Create access/MDP Magnet state is essential Lifting the Radiation Veto Max Dose measured during sweep

29. Use Case 2 Managing Technical Stops, Machine development periods, and short accesses – Flow: WP declaration 22/03/2011Jim Cook & Martin Gastal29 Create and advertise access Risk Assessment ALARA VIC Work execution WP completion WP declarationSchedule WP Time window: TStop, Next short access, MDP Duration and working hours Foreseen impact

30. Use Case 2 Managing Technical Stops, Machine development periods, and short accesses – Flow: WP scheduling 22/03/2011Jim Cook & Martin Gastal30 Create and advertise access Risk Assessment ALARA VIC Work execution WP completion WP declarationSchedule WP Specific access/MDP Swift editing functionalities Acceptance done during TC meetings and TECOPA

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32. Next steps Complete EMDb module. – Designed by S bally – Based on existing EMDb (using APEX) – Developed independently from other modules – Fully integrated into ACT Start working on Incident Management module – To be done by German Technical Student Complete RP Survey module – To be done by Jim based on requirements from RPEs – To handle operational dosimeters plus material in the buffer zone Design the Visits module – To be done by Jim based on requirements from Dawn – To include management of key cabinet 22/03/2011Jim Cook & Martin Gastal32