1. 1 Directorate General for Energy and Transport Intelligent Energy - Europe (EIE) THE instrument for non-technological Community support activity in the energy field Information day 28 November 2003

2. 2 Directorate General for Energy and Transport Info day - morning 9:00 Welcome (Karl Kellner) 9:15 - 9:45 Introduction to the EIE programme and the work programme (Gonzalo Molina) 9:45 - 11:10 The work programme and priorities for 2003 in more detail Q+A Coffee break 11:30- 12:00 Administrative and financial arrangements Q+A 12:15 Closing of the general part (Karl Kellner)

3. 3 Directorate General for Energy and Transport Info day - afternoon 14:00 Meeting place, Discussion amongst participants 14:45- 17:15 20 min 45 min 20 min Question and answer (Q+A) session Questions regarding creation of new energy management agencies (target area 2 of HORIZONTAL KEY ACTION 2) General questions (regarding administrative and financial arrangements and relevant to all/several fields) Questions regarding SAVE, ALTENER and STEER priorities 2003 Questions regarding COOPENER priorities 2003 Questions regarding the other HORIZONTAL KEY ACTIONS priorities 2003

4. 4 Directorate General for Energy and Transport Chat in parallel to morning and afternoon session. One chatter on podium, others in the back. The Q+A session of the afternoon will take part in room S1 and S4. It will be transmitted from room S1. The Q+A session of the afternoon will also include questions from the chat. All questions and answers will be recorded and will be put on the website of the EIE Programme under FAQ.

5. 5 Directorate General for Energy and Transport Call for proposals 2003 Publication on website of DG TREN, EIE programme website and website of managenergy in a few days also publication in Official Journal in December 2003 Deadline 31 March 2004 (except for events) Budget of 41.5 M plus contributions from EEA and participating candidate countries only for restricted number of priorities

6. 6 Directorate General for Energy and Transport Introduction Introduction Gonzalo Molina Head of Unit Demand Management Information day 28 November 2003 Intelligent Energy - Europe (EIE)

7. 7 Directorate General for Energy and Transport The relation of EIE and FP6 Research Policy: Develop new Technologies Research Policy: Develop new Technologies Energy Policy: Solve Needs of Society Energy Policy: Solve Needs of Society Precompetitive EIE ResearchResearch DemonstrationDemonstration Long term Short term FP6 boundaries Market CONCERTO Dissemination

8. 8 Directorate General for Energy and Transport RTD inputs Legislation inputs Best Integration of Instruments Retrofitting of social housing SAVE (+3) RES electricity ALTENER (+3) Alternative vehicle propulsion STEER (+2) Strengthening local energy expertise in DC COOPENER (+1) EIE EIE Key actions EIE - a facilitating programme New Instruments created by EIE - Awareness - Behaviour - Monitoring - Training - Financing

9. 9 Directorate General for Energy and Transport The 4 fields of EIE SAVE – Energy efficiency (RUE)69.8 M ALTENER – Renewable Energies (RES)80.0 M STEER – Energy aspects of transport32.6 M COOPENER - Promotion of RES & RUE in developing countries17.6 M Total200 M* * Not yet including contributions from enlargement in 2004, nor from EEA and participating candidate countries

10. 10 Directorate General for Energy and Transport Vertical Key Actions (VKA) SAVE ALTENER STEER COOPENER RES- Electricity RES-Heat Small Scale RES Applications Alternative vehicle propulsion Policy measures for an efficient use of energy in transport Strengthening the knowledge of local management agencies in the transport field Multiplying success in buildings Retrofitting of social houses Innovative approaches in industry Energy Efficient Equipment and Products Energy policies, legislation and market conditions for enabling pover- ty alleviation in developing countries* Strengthening local energy expertise in developing countries* * Focus 2003: Sub- Saharan Africa

11. 11 Directorate General for Energy and Transport Horizontal Key Actions (HKA) Horizontal = for transsectoral issues 2 types of Horizontal Key Actions ucovering more sectors quite equally (HKA1+2) ucomplementing activities of vertical Key Actions (HKA 3-5)

12. 12 Directorate General for Energy and Transport Horizontal Key Actions (HKA) Sustainable Energy Communities Think globally, act locally Financing mechanisms & Incentives Dissemination & Promotion Monitoring & Evaluation

13. 13 Directorate General for Energy and Transport Work programme 2003-2006 Guidelines for each of the specific fields and key actions (chapter 2) Implementation arrangements (chapter 3) Evaluation process and criteria (chapter 4) Indicative timetable for the implementation of the WP (chapter 5)

14. 14 Directorate General for Energy and Transport EIE - Philosophy, principles Principle of integration uof RUE and RES Fsupport combined promotion of demand management and supply from renewables wherever possible uof instruments Fcombining legislation, technology, information, training, etc. and make tailored packages uof actors Finvolving all relevant key actors on the appropriate level(s)

15. 15 Directorate General for Energy and Transport Whats new? (compared to SAVE/ALTENER 2001-2002) Enforcement of activities of horizontal character uLocal actions uFinancing & Incentives uMonitoring & evaluation uDissemination & Promotion Concerted Actions with Member States

16. 16 Directorate General for Energy and Transport Whats the same? (compared to SAVE/ALTENER 2001-2002) EIE is a non-technology programme uNOT funding costs for investments in demonstration uNOT funding research uBUT addressing non-technological barriers

17. 17 Directorate General for Energy and Transport Whats the same? (compared to SAVE/ALTENER 2001-2002) EIE is a European programme looking for European added value uNOT for singular actions on a national or local level (subsidiarity) uBUT for learning together and from each other

18. 18 Directorate General for Energy and Transport Information day 28 November 2003 Intelligent Energy - Europe (EIE) SAVE Waltraud Schmid SAVE Waltraud Schmid Unit D3, Demand Management

19. 19 Directorate General for Energy and Transport SAVE is Energy efficiency in buildings and industry Total final energy consumption minus Final energy consumption of transport sector (STEER) actions on the demand side, where users of energy play important role increase of comfort and quality of life in addition to a reduction of energy intensity and energy consumption

20. 20 Directorate General for Energy and Transport 4 SAVE Key Actions VKA1: Multiplying success in buildings VKA2: Retrofitting of social houses VKA3: Innovative approaches in industry VKA4: Energy using equipment and products Red color = included in call for proposals 2003

21. 21 Directorate General for Energy and Transport Multiplying success in buildings Target areas Tools for the take-off of the buildings directive (Attention: partly Call for tenders!) Schemes for the implementation of energy services, (e.g. Energy Performance Contracting), in particular retrofitting Public buildings as shining examples Promotion of best practice examples of high energy performance buildings SAVE Key Action VKA1

22. 22 Directorate General for Energy and Transport Examples of instruments and type of actions under VKA1 Pilot actions for the development of appropriate energy service concepts and related financial schemes (target area 2) Activities to change the behaviour of building owners and tenants and their related organisations (target area 1+2) Schemes for (Vocational) Training of market actors (target area 1) Exchange of experience between key actors, such as housing associations and ESCOs (target area 2) Proposals for improved institutional and legal (framework) conditions, e.g. changes of statutes of housing associations (target area 2)

23. 23 Directorate General for Energy and Transport Key actors in VKA1 Public authorities, (associations of) building owners, ESCOs, Energy agencies, Associations of installers, certifying authorities, vocational training institutes, architects, construction companies, financing institutions, tenants, consumers/households. Building research institutes and standardisation institutes (mainly for tenders)

24. 24 Directorate General for Energy and Transport Innovative approaches in industry PROMOTE EFFICIENT USE OF ENERGY IN INDUSTRY AND THEREBY STRENGTHEN THE COMPETITIVENESS OF INDUSTRY - IN PARTICULAR OF SMEs - IN EU AND CEEC Target areas (Instruments for) Energy Management Energy services in SMEs Polygeneration SAVE Key Action VKA3

25. 25 Directorate General for Energy and Transport Examples of instruments and type of actions under VKA3 Dissemination on best practice in the field of energy management, energy services for SMEs and polygeneration (target areas 1-3), Promotional schemes/programmes to stimulate the take-up of energy management and energy services, in particular in SMEs (TA 1+2), Educational activities, in particular with train the trainer schemes to achieve high multiplying effects (target area 1), Actions to establish and implement common quality standards for energy monitoring, audits, energy services (target areas 1+2) Networking to exchange experience among programme actors of relevant programmes and initiatives (target areas 1+2), Voluntary agreements with industry branches or companies to reduce energy consumption or CO2 emissions of industry (target area 1),

26. 26 Directorate General for Energy and Transport Key actors in VKA3 manufacturers, consultants, financiers, ESCOs, utilities incl. district heating companies, industrial, professional and consumer associations, energy agencies, public administrations as parties in programmes / voluntary approaches for energy management

27. 27 Directorate General for Energy and Transport Intelligent Energy - Europe (EIE) ALTENER William Gillett ALTENER William Gillett Deputy Head of Unit D2, New and renewable Energies Information day 28 November 2003

28. 28 Directorate General for Energy and Transport ALTENER is Support local implementation of EU legislation uRES Electricity directive uBiofuels directives uBuilding directive uProposed CHP directive Support local implementation of EU policies RES electricity, heating / cooling, liquid / gaseous fuels Promote new and renewable energy sources, and their efficient integration into the demand

29. 29 Directorate General for Energy and Transport 4 ALTENER Key Actions VKA5: RES Electricity VKA6: RES Heat VKA7: Small Scale RES VKA8: Alternative vehicle propulsion Red colour = included in call for proposals 2003

30. 30 Directorate General for Energy and Transport RES-Electricity SUPPORT MEMBER STATES TO TAKE THE APPROPRIATE STEPS TO ENCOURAGE GREATER CONSUMPTION OF ELECTRICITY PRODUCED FROM RENEWABLE ENERGY Target areas national indicative targets, (benchmarking, definitions) support schemes, (costs, prices regulatory frameworks) grid system issues, (connection costs, capacity) green electricity, (best practice, market study, promotion) distributed electricity production, (stimulate local action) ALTENER Key Action VKA5

31. 31 Directorate General for Energy and Transport Examples of instruments and type of actions under VKA5 Share experiences in collecting data on RES electricity, and in accelerating the processes of data collection, processing and publication Compare the evolution of RES costs and public sector support, and assess the support needed to achieve stable market growth Develop and assess possible links between schemes for guarantee of origin, renewable electricity certification, and CO 2 certification Benchmark grid connection and usage / services costs Stimulate further integration of electricity market processes, with a focus on distributed generation (RES, CHP, other small generators) Benchmark green electricity best practices, and perform campaigns to promote green electricity, and guarantee of origin across the EU

32. 32 Directorate General for Energy and Transport Key actors in VKA5 Regulators Electricity exchanges (pools) Electricity traders Utilities RES power producers Research institutions, Agencies and consultants

33. 33 Directorate General for Energy and Transport RES-heat ENCOURAGE GREATER SHARE OF HEAT AND COOLING PRODUCED FROM RENEWABLE ENERGY Target areas legislation, fuels standards and norms (RES systems) supply chain and market structures (RES products) Promotion and training (best practice, training) ALTENER Key Action VKA6

34. 34 Directorate General for Energy and Transport Examples of instruments and type of actions under VKA6 Promote Standardisation of biomass fuels (eg pellets and wood chips), the solar Keymark scheme, and other RES heating standards Assess best practices for RES heating and cooling, and for CHP based on biomass fuels Compare RES heat prices within European markets Develop policy and legislative instruments for promoting future RES heating and cooling markets Develop supply chains for RES heat products and promote schemes aimed at reaching critical mass at local / regional levels Establish ESCOs which target RES heating and cooling markets Train RES heating and cooling professionals, architects, and installers

35. 35 Directorate General for Energy and Transport Key actors in VKA6 Biomass, solar and geothermal industries Biomass fuel suppliers / producers / distributors Agricultural organisations, Agencies Public authorities, local and regional Associations of building owners, architects Research institutions, Agencies and consultants

36. 36 Directorate General for Energy and Transport Intelligent Energy - Europe (EIE) STEER STEER Ian Hodgson Unit D4, Clean Transport Information day 28 November 2003

37. 37 Directorate General for Energy and Transport STEER Key actions KA8 - Alternative vehicle propulsion KA9 - Policy measures for an efficient use of energy in transport KA10 - Strengthening the knowledge of local management agencies in the transport field Note: All address passenger and freight, in any mode of transport in either rural or urban areas. Red colour = included in call for proposals 2003

38. 38 Directorate General for Energy and Transport In the first call: uSTEER funds around 3-4 M uSTEER part will be entirely devoted to KA 10 - developing agencies skills First call for proposals

39. 39 Directorate General for Energy and Transport KA10 - Strengthening the knowledge of local management agencies in the transport field uTraining and education of local agencies uSupporting local actors to collaborate in programme and project participation Key Action 10 target areas

40. 40 Directorate General for Energy and Transport Some ideas: uConsortium of agencies wishing to be trained in transport energy issues needing funding to pay trainers. uConsortium of agencies with transport expertise wanting funding to enable delivery of training to other agencies. uGroup of agencies wanting on-going training and assistance e.g. with mobility management. uLocal transport organisations or groups wishing to be trained in transport energy issues. Hope that agencies will bid in collaboration with other relevant transport stakeholders What sort of actions?

41. 41 Directorate General for Energy and Transport Possible partners in transport energy activity uLocal authorities uPublic transport operators/organisations uCycling organisations uFreight transporters/organisations uMobility planners uVehicle manufacturers uEnergy suppliers Further ideas

42. 42 Directorate General for Energy and Transport Appropriateness of activity proposed Scale of activity (adequate coverage) Involvement of transport energy expertise (can be external to agencies) Firm commitment of potential participants How will activity lead to action (follow-up actions) Important aspects

43. 43 Directorate General for Energy and Transport Ian Hodgson DG TREN D4 Tel: +32 2 299 9625 E-mail: ian.hodgson@cec.eu.int Contact

44. 44 Directorate General for Energy and Transport Intelligent Energy - Europe (EIE) COOPENER COOPENER William Gillett Deputy Head of Unit D2 New and Renewable Energies Information day 28 November 2003

45. 45 Directorate General for Energy and Transport Partnerships with Developing Countries (Develop local policies, regulations, knowledge and skills, to provide sustainable energy services for poverty alleviation in urban, peri-urban and rural areas) EU Member States Developing Country Governments European Commission NGOs Development Banks Private Sector COOPENER and the EU Energy Initiative

46. 46 Directorate General for Energy and Transport A key objective is to strengthen the existing capabilities in developing countries, so that those responsible will be better placed to negotiate their sustainable energy requirements with international market actors. Two key actions : Energy policies, legislation and market conditions for enabling poverty alleviation in developing countries Strengthening local energy expertise in developing countries COOPENER - Key Actions Red colour = included in call for proposals 2003

47. 47 Directorate General for Energy and Transport 1 st Key action objective: AIMS TO STRENGTHEN LOCAL CAPACITY IN ENERGY POLICY AND REGULATION DEVELOPMENT BY HELPING LOCAL ENERGY POLICY MAKERS AND REGULATORS TO : CREATE FAVOURABLE MARKET CONDITIONS FOR THE SUPPLY OF ENERGY SERVICES ALLEVIATE POVERTY IN URBAN, PERI-URBAN AND RURAL AREAS OF DEVELOPING COUNTRIES Energy policies, legislation and market conditions…(I)

48. 48 Directorate General for Energy and Transport 1 st Key Action - Target areas The energy policy chain, from development to promotion and implementation Pro-poor energy regulations, addressing sustainability, targets, grid connection rules for decentralised generation, tariffs, etc. Energy planning for urban, peri-urban and rural areas Financing, investments, import / other taxes, and support schemes for energy sector programmes and projects, with particular emphasis on SMEs Promoting best practice in energy services to meet the needs of the poor Energy policies, legislation and market conditions…(II)

49. 49 Directorate General for Energy and Transport Strengthen local energy expertise in developing countries I 2 nd Key action objective: AIMS TO PROMOTE AND SUPPORT INITIATIVES IN DEVELOPING COUNTRIES, WHICH WILL HELP TO BUILD A CRITICAL MASS OF HUMAN CAPITAL WITH UP TO DATE KNOWLEDGE AND EXPERTISE IN : ENERGY POLICY MAKING ENERGY REGULATION ENERGY PLANNING RENEWABLE AND EFFICIENT ENERGY TECHNOLOGIES AND BEST PRACTICES

50. 50 Directorate General for Energy and Transport 2 nd Key Action - Target areas Training and networking for energy policy makers, regulators, and planners Training, networking, mobility and study tours for energy professionals Strengthening and reorienting existing Energy Centres, Agencies, and Industry Associations Strengthen local energy expertise in developing countries II

51. 51 Directorate General for Energy and Transport COOPENER - participation rules 1 st Call will focus on sub-Saharan Africa 6 M available for the 1 st Call EC will support up to 50% of eligible costs, on a no-profit basis Minimum of TWO European partners from TWO European countries per project Projects must involve participants from developing countries, who must : u have clear and substantial roles u be sub-contractors

52. 52 Directorate General for Energy and Transport COOPENER - proposal evaluation Quality of the action (important, relevant aims) Quality of the approach (clear, appropriate methodology) Community added value uCoherence with poverty reduction strategy plans uCoherence with EU Member States actions and EUEI uSize / scope of LDC inputs, commitment of LDC organisations uTransferability of results to other LDCs uBenefits of work being done at EU level Costs and benefits (value for money) Organisation of team (experienced market actors, balanced)

53. 53 Directorate General for Energy and Transport HORIZONTAL KEY ACTION 2 Pedro Ballesteros HORIZONTAL KEY ACTION 2 Pedro Ballesteros Unit D3, Demand Management Information day 28 November 2003 Intelligent Energy - Europe (EIE)

54. 54 Directorate General for Energy and Transport Horizontal Key Actions (HKA) Sustainable Energy Communities Think globally, act locally Financing mechanisms & Incentives Dissemination & Promotion Monitoring & Evaluation Red colour = included in call for proposals 2003

55. 55 Directorate General for Energy and Transport HORIZONTAL Key action 2 Think globally, Act locally LOCAL ACTION IS KEY TO ACHIEVING EUs ENERGY & ENVIRONMENT OBJECTIVES Target areas uManagEnergy: the facilitating instrument for local energy activities uSupport for the creation of local and regional energy management agencies and for the operation of national associations of agencies uThink globally: Community added value (Reflection Group)

56. 56 Directorate General for Energy and Transport Target area 1: ManagEnergy Training activities for local actors Good practice, benchmarking Thematic networks European meetings Service & facility provider (not in this call)

57. 57 Directorate General for Energy and Transport Target area 2: new agencies, national associations Priority for creation of new agencies in Candidate countries More limited number in the EU Long-term commitment! Support to the operation of existing associations (without previous support) Support to the creation of new ones

58. 58 Directorate General for Energy and Transport Target area 3: Reflection group A forum representing stakeholders Exchange of ideas, recommendations Feedback on EU initiatives & programmes

59. 59 Directorate General for Energy and Transport Key actors in HKA2 Energy management agencies with local activity Municipalities and their associations Regional, provincial authorities National and European associations of agencies, municipalities and regions Other stakeholders in the local energy scene

60. 60 Directorate General for Energy and Transport HORIZONTAL KEY ACTIONS 3 + 4 Waltraud Schmid HORIZONTAL KEY ACTIONS 3 + 4 Waltraud Schmid Unit D3, Demand Management Information day 28 November 2003 Intelligent Energy - Europe (EIE)

61. 61 Directorate General for Energy and Transport Financing mechanism & Incentives GIVE FINANCING ISSUES ADDED VALUE and IMPROVED VISIBILITY Target areas uCross-country analysis of different mechanisms uDevelopment and promotion of innovative financing instruments and incentives schemes for RES / RUE investments uThe right to fair competition uPlatform/Forum for exchange of experience HORIZONTAL Key action 3

62. 62 Directorate General for Energy and Transport Key actors in HKA3 capital providers and financing experts, energy agencies, ESCOs, public authorities, consultancies and industrial associations from all sectors Associations (consumers, buildings, transport, industry) (research) institutions with expertise in economic analysis or financing mechanisms

63. 63 Directorate General for Energy and Transport Examples of instruments and type of actions under HKA3 Studies to analyse financing related market barriers and to identify key factors for success and failure of financing instruments in the different countries (target area 1), Pilot actions to improve existing instruments and to test new innovative instruments (target area 2), Development of quality standards for instruments where appropriate, e.g. for Energy Performance Contracting (target area 2), Dissemination and promotional activities towards specific target groups to accelerate the diffusion of successful financial instruments (target areas 1+2),

64. 64 Directorate General for Energy and Transport Monitoring & Evaluation STRENGTHEN MONITORING AND EVALUATION AND THUS IMPROVE THE DESIGN AND IMPACT OF PROJECTS AND PROGRAMMES Target areas uMonitoring and evaluation of different RES/RUE policies and measures uMethods, indicators and modelling of future trends and policy impacts (partly call for tenders) uPlatform for exchange of experience HORIZONTAL Key action 4

65. 65 Directorate General for Energy and Transport Key actors in HKA4 (applied research) institutions with experience of monitoring and evaluation in RES/RUE activities authorities in charge of RES/RUE activities energy agencies; research, perspective and modelling institutions; managers of RUE&RES related programmes, consultancies, dependent on the subject also interest groups and associations, utilities, ESCOs and other intermediate financial actors, citizens associations etc.

66. 66 Directorate General for Energy and Transport Examples of instruments and type of actions under HKA4 studies and pilot actions (target areas 1 + 2) workshops or seminars for the exchange of experience, (target area 3) Capacity building regarding monitoring and evaluation (target area 1-3) Dissemination of related knowledge (target area 1-3)

67. 67 Directorate General for Energy and Transport Administrative and financial arrangements Information day 28 November 2003 Intelligent Energy - Europe (EIE)

68. 68 Directorate General for Energy and Transport Principles of grants (3.1 of the work programme 2003-2006) The types of actions under the grant scheme (3.3) General rules for grants (3.2) Evaluation process and criteria (4.1 and 4.2)

69. 69 Directorate General for Energy and Transport Documents to consult - I Work programme 2003-2006 Annual work programme 2003 (both adopted by Decision of the Commission) Text of the call for proposals Soon available on the website of the EIE programme, http://europa.eu.int/comm/energy/intelligent/ index_en.html and also on the website of managenergy

70. 70 Directorate General for Energy and Transport Documents to consult - II Detailed description of the key actions – working document Guide for proposers Application forms Model agreement (contract) Soon available on the website of the EIE programme, http://europa.eu.int/comm/energy/intelligent/ index_en.html and also on the website of managenergy

71. 71 Directorate General for Energy and Transport Grants (subventions) initiative comes from the market co-financing principle; in EIE: max. 50% of total eligible costs beneficiaries are owner of the results, Commission has right to use generally via Call for proposals (CfP) Financial regulation, Title VI

72. 72 Directorate General for Energy and Transport 4 Type of actions under grants Type 4 Type 1 General actions (GA) Type 2Type 3 Support for creation of agencies Specific support for events (SSE) Concer- ted Actions (CoA) Not included in Call for proposals Included in Call for proposals 2003

73. 73 Directorate General for Energy and Transport 4 Type of actions under grants I Type 1 - General actions (GA) uThe majority of actions, comparable to SAVE and ALTENER actions of the past Type 2 - Support for creation of local and regional energy management agencies uComparable to the support for SAVE agencies of the past

74. 74 Directorate General for Energy and Transport 4 Type of actions under grants II Type 3 - Specific support for events (SSE) uComparable to Direct subventions in SAVE and ALTENER 2001-2002 Type 4 - Concerted Actions with Member States and participating countries (CoA) uNOT in call for proposals

75. 75 Directorate General for Energy and Transport Who can participate? – The Basics I Basis set by Article 10 of Programme decision: u(public or private) legal persons ufrom Member States and European Economic Area (EEA), plus Candidate Countries on basis of agreements EEA (Iceland, Norway, Liechtenstein) in SAVE, ALTENER, STEER, but not COOPENER

76. 76 Directorate General for Energy and Transport Who can participate? – The Basics II Accession and Candidate countries on the basis of MoU. Participation in 2003: uyes: Lithuania, Slovenia, Bulgaria, Romania. uWithout response so far: Poland uno: Czech Republic, Estonia, Hungary, Latvia, Slovakia, Malta, Cyprus

77. 77 Directorate General for Energy and Transport Minimum n° of partners I Type 1: 3 independent legal persons from 3 different participating countries Exception: COOPENER 2 independent legal persons based from 2 different EU or Candidate Countries + clear and substantial involvement from those developing countries in which the actions are to be carried out (included as subcontractors)

78. 78 Directorate General for Energy and Transport Minimum n° of partners II Type 2: 2 local or regional authorities from 2 different participating countries Type 3: 1 legal person from one of the participating countries (Type 4: no minimum specified)

79. 79 Directorate General for Energy and Transport Maximum EU support EU support on basis of co-financing (no profit!) Max support 50% of total eligible costs, actual support is decided during evaluation process Co-ordination costs, up to 7% of total eligible costs, can be reimbursed 100% - within the limit of total max 50% EU support For type 3 (support for events): max 50% and max. 40.000 EUR

80. 80 Directorate General for Energy and Transport Eligibility of costs I Eligibility based on financial regulation, Art. 117 (181 IR). To be considered eligible, costs must be uconnected with the subject of the agreement and provided for in the estimated budget annexed to it; unecessary for performance of the action covered by the agreement; ureasonable and justified and accord with the principles of sound financial management; ugenerated during the lifetime of the action (duration of agreement); uactually incurred by the beneficiary, recorded in his accounts in accordance with the applicable accounting principles, and declared in accordance with the requirements of the applicable tax and social legislation; uidentifiable and verifiable.

81. 81 Directorate General for Energy and Transport Eligible direct costs … … are those costs which, with due regard for the conditions of eligibility, uare identifiable as specific costs directly linked to performance of the action and ucan therefore be booked to it directly.

82. 82 Directorate General for Energy and Transport Eligible direct costs - examples I In particular, the following direct costs are eligible, provided that they satisfy the criteria as set: ucost of staff assigned to the action utravel and subsistence allowances for staff taking part in the action ucosts entailed by other contracts awarded by the beneficiary for the purposes of carrying out the action (Subcontracting);

83. 83 Directorate General for Energy and Transport uother costs arising directly from requirements imposed by the agreement (workshops for dissemination of information, audits, reproduction, cost of financial services, etc.); ucosts of consumables and supplies, provided that they are identifiable and assigned to the action ; upurchase cost of equipment (new or second hand), provided that it is written off in accordance with the tax and accounting rules applicable to the beneficiary and generally accepted for items of the same kind. Eligible direct costs - examples II

84. 84 Directorate General for Energy and Transport Eligible indirect costs … (Overheads) … are those costs which, with due regard for the conditions of eligibility, uare not identifiable as specific costs directly linked to performance of the action which can be booked to it directly, ubut which can be identified and justified by the beneficiary using his accounting system as having been incurred in connection with the eligible direct costs for the action. … may not include any eligible direct costs.

85. 85 Directorate General for Energy and Transport Eligible indirect costs - examples Differ considerable from company to company Are typically uCosts of administration (secretariat, accounting, IT) and management (director), uRent and maintenance of the office uOffice supplies

86. 86 Directorate General for Energy and Transport 2 ways to include eligible indirect costs in EIE Œ If indirect costs are identifiable and justified: actual indirect costs related to the project are accepted on case-by-case basis  By way of derogation, the indirect costs incurred in carrying out the action may be eligible for flat rate funding fixed at not more than 7% of the total eligible direct costs, which then need not be supported by accounting documents.

87. 87 Directorate General for Energy and Transport Non-eligible costs VAT (unless the beneficiary can show that he is unable to recover it); In-kind contributions (contributions which are not recorded in the accounts of the beneficiary) costs declared by the beneficiary and covered by another action or work programme receiving a Community grant ; return on capital; debt and debt service charges; provisions for losses or potential future liabilities; interest owed; doubtful debts; exchange losses; excessive or reckless expenditure. Indirect costs, if a beneficiary receives an operating grant from the EC

88. 88 Directorate General for Energy and Transport Agreements Model agreement (model contract) under preparation - ready for December 2003 Agreement uHas all beneficiaries (Proposers, Partners) as contractual parties udefines duration, reporting, payment schedule, ownership of results, bank guarantee, etc. + general conditions uForesees start of action only once the agreement is signed by both parties

89. 89 Directorate General for Energy and Transport Evaluation process Evaluation by the Commission 1. Eligibility criteria (formal) YES / NO 2. Selection criteria (legal & capacity check) YES / NO 3. Award criteria (quality assessment) SCORES / MARKS With all thresholds passed: inclusion in list of proposals recommended for selection - ranked

90. 90 Directorate General for Energy and Transport Award criteria (for type1) 5 criteria uQuality of the action uQuality of the approach uCommunity added value uCosts and benefits u Organisation of the Team

91. 91 Directorate General for Energy and Transport Weighting and thresholds Equal weighting for the five criteria Thresholds: u> 50% required for each of the first four criteria u> 70% will be required for the last criterion (Organisation of the team). uoverall sum of the marks for all criteria should exceed 70% of the maximum total score to be classified worth funding

92. 92 Directorate General for Energy and Transport How and when to submit? Deadline for type 1 +2 actions: 31 March 2004 2 deadlines for type 3 (events): 31 January 2004 and 31 May 2004 Submission uby post (stamp of day of deadline) or uby private courier (received by the Commission before 16:00 on day of deadline) 1 original (with original signatures) and 5 copies of the original Partly additional electronic submission

93. 93 Directorate General for Energy and Transport Next steps Read / study carefully the available documents Attend information day in your country Develop and specify your idea(s) Find out about recent activities linked to your idea(s) ASK in case of questions /doubts Check regularly the EIE website, particularly for FAQ

94. 94 Directorate General for Energy and Transport Further information Information day 28 November 2003 Intelligent Energy - Europe (EIE)

95. 95 Directorate General for Energy and Transport Information days in countries 1st December 2003, Madrid (E) 2nd December 2003, Sevilla (E) 3rd December 2003, Valladolid (E) 4th December 2003, Lisbon (PT) 5th December 2003, Bilbao (E) 10th December 2003, Eindhoven (NL) 11th December 2003, Stockholm (S) 12th December 2003, Trondheim (N)

96. 96 Directorate General for Energy and Transport Information days in countries 15th December 2003, Rome (IT) 6th January 2004, Copenhagen (DK)* 7th January 2004, Herning (DK)* 14th January 2004, Ljubljana (SI) 15th January 2004, Vienna (A)* Further ones to follow soon – check the website! All details are available in handouts and on website * To be confirmed

97. 97 Directorate General for Energy and Transport Further information EIE programme website (incl. project database!), http://europa.eu.int/comm/energy/intelligent /index_en.html http://europa.eu.int/comm/energy/intelligent /index_en.html ManagEnergy website, www.managenergy.net www.managenergy.net Tren-intelligentenergy@cec.eu.int for requests per email Tren-intelligentenergy@cec.eu.int +32-2-2966016 for requests per fax