1. CELLA Online Locator Test = +

2. CELLA Online Locator Test TRAINING
From
AccountabilityWorks and

3. CELLA Online Locator Training
Part One – District Coordinator
What does the district coordinator need to know and do to operate the system?
Part Two – District Data Manager
What does the district data manager need to do to conduct batch uploads?
Part Three – Test Administrator/Teacher
What materials are available for training test administrators/teachers?
CELLA Online Locator Training

4. Materials Needed for Training
Besides this PowerPoint, please make sure you have:
Administrator User’s Guide (pdf)
Teacher User’s Guide (pdf)
Directions for Administration Online Locator Test (pdf)
Note: All materials are available from the Florida Department of Education at or at under English Language Learning Assessment link.
CELLA Online Locator Training

5. AccountabilityWorks (AW) and Florida Department of Education (FDOE)
AW is a nonprofit organization focused on implementing high quality assessments and accountability systems.
AW is not an advocacy group.
CELLA Online Locator Test is being provided at no cost to the state via AW’s website testing platform AWSchoolTest.com.
AWSchoolTest.com offers a range of assessments ̶ e.g.,
CELLA Locator Test
Arithmetic Testing OnLine (ATOL)
CELLA Online 3.0: An alternate form of CELLA that can be used to inform decisions about student placement in ESL/Bilingual programs.
CELLA Online Locator Training

6. Timeline of Activities
December 3 and 11: Webinar trainings
January 5-9: District Coordinators sign-up for an account; AW conducts security check and obtains district school list.
January 12-16: AW notifies district coordinators that their account is activated and school names were entered.
January 16-February 16: District Coordinators upload teacher and student accounts; Test Administrators/Teachers are trained to administer CELLA Online.
February 16: CELLA Online Locator Test available for use.
CELLA Online Locator Training

7. PART ONE District Coordinators CELLA Online Locator Test TRAINING

8. Questions to be Answered
What is the CELLA Online Locator Test?
What are the technology requirements?
How much training is needed?
How to get started?
What are some of the system’s features?
CELLA Online Locator Training

9. What is the CELLA Online Locator Test?
Objective and efficient method to determine the most appropriate level of CELLA Reading and Writing to administer to each student.
Administering the appropriate level of CELLA Reading and Writing to each student is essential to ensuring reliable scores that will accurately capture student growth.
* (Alternatively, where there is sufficient teacher knowledge of a student’s English language skills, districts may use the state-approved rubric and professional teacher judgment to determine the appropriate level of CELLA Reading and Writing for individual students.)
CELLA Online Locator Training

10. What’s the Same? (Paper vs. Online)
The CELLA Online Locator Test uses the same test items and scoring criteria as the previous paper-based version of the Locator Test. 
vs.
CELLA Online Locator Training

11. CELLA Online Locator Training
What’s Different? (Paper vs. Online)
The CELLA Online Locator Test is automatically and instantly scored by the secure online system as soon as each student completes a test. Hand-scoring and looking up results are no longer necessary.
District and School coordinators, as well as teachers, have real-time access to both individual and group results from the CELLA Online Locator Test.
Group reports can be generated at any time for a school, one or more grades, or one or more classrooms.
CELLA Online Locator Training

12. Time Needed for Training
District Coordinators
 45 minutes
District Data Managers
 15 minutes
Test Administrators/Teachers
 One hour
CELLA Online Locator Training

13. District Coordinator Training Components
Provided by AW, ETS and State DOE
System User Training
Via Webinars conducted December 3 & 11, 2008
PowerPoint using CELLA Online Locator Test Training Slides and Notes (PPT)
Materials for Training Administrators
Administrator User’s Guide (pdf)
Teacher User’s Guide (pdf)
Directions for Administration: CELLA Online Locator Test (pdf)
CELLA Online Locator Training

14. Test Administrator/Teacher Training Components
Provided by District Coordinators
System User Training
Use slides from the Test Administrator/Teacher Training section of this PowerPoint
Materials for Test Administrators/Teachers
Teacher User’s Guide (pdf)
Directions for Administration: CELLA Online Locator Test (pdf)
Go to under English Language Learner Assessment to find materials and PowerPoint for training teachers
CELLA Online Locator Training

15. CELLA Online Locator Training
AWSchoolTest.com
AWSchoolTest.com is a secure web-based testing and reporting system that is designed to work with a range of computer hardware and operating systems.
Compatible with both Macintosh and Windows computers.
System has been tested with broadband internet access, but may also work with some dial-up connections.
No separate software is needed.
CELLA Online Locator Training

16. What are the Local System Technology Requirements?
Read Administrator User’s Guide, pages 2-5
AWSchoolTest.com performs well with these browsers:
Internet Explorer 6/7 and higher
Safari 2.x and higher
Firefox 2.x and higher
Camino 1.x beta and higher
CELLA Online Locator Training

17. Technology Support from AWSchoolTest
District Coordinators
9:00 AM and 5:00 PM (Eastern) by phone at or priority at
School Coordinators
– 9:00 AM and 5:00 PM (Eastern) by priority at
Test Administrators/Teachers
– 9:00 AM and 5:00 PM (Eastern) via our standard support at Response within four (4) business hours
ONLY account holders should contact our support staff.
More information can be found in the Administrator User’s Guide, page 5.
CELLA Online Locator Training

18. System Set-Up District Coordinator
To Do
Set Up Initial Account
Login with Administrator Privileges
Add Teachers
Add Students
Set Data Privileges
CELLA Online Locator Training

19. CELLA Online Locator Training
Set Up Initial Account
Create an initial administrator account that will allow you to enter or upload local school coordinators, test administrators/teachers and student information.
Information about how to set up an account can be found in the Administrator User’s Guide, pages 6-8.
CELLA Online Locator Training

20. Login to www.AWSchoolTest.com
This is what the home page looks like. You can access training materials without login information.
CELLA Online Locator Training

21. Getting Started District Coordinator
Look
Left hand side of the screen.
Find
“Do not have an Account?”
Click
Click here to sign up.
CELLA Online Locator Training

22. Account Sign Up District Coordinator
Fill Out Form
Submit
Security Check by AW
Check State List
Call District
AW Contacts Account Holder
For security purposes, AW has an internal process that will check whether the person who signed up for the account is in fact eligible for administrator privileges: a) by checking against a list provided by the state dept of education; b) by calling the district to determine if the right person created the account. If the security check is approved, then administrator privileges will be granted.
Once notified the administrator of the initial account will login to their account under the login section on the home page
CELLA Online Locator Training

23. CELLA Online Locator Training
AW Enters School Names
AW Staff will contact the account holder and request a list of the school names in the district.
AW Staff will enter these school names into the system under the current account holder.
AW Staff will contact the account holder via to indicate when the account is ready to use.
5. In order to facilitate uploading of information, AW support staff will obtain a list of schools from the administrator who set up the account. AW support staff will enter the school names into the system under the initial administrator account.
CELLA Online Locator Training

24. Login with Administrator Privileges District Coordinator
Notified by AW
District Coordinator goes to:
2. Login to Teacher/Admin section
Click on Login Here
4. Now you’re on the page with the login format
Enter your username and password
Click the Terms of Service box
Click on the Login button
Once the schools are entered into the system, the AW support staff will send an message to the account holder that the process is complete and they can go on to the next steps. The next steps include: loading the school based administrator, teacher and student information into the system for each school.
CELLA Online Locator Training

25. Select School District Coordinator
District Coordinator is on the Select a School page.
You will choose the school to set up first.
Use the drop down box and highlight the school and the system will automatically go to the My School page.
CELLA Online Locator Training

26. CELLA Online Locator Training
My School Page
This is your all purpose page for finding all sorts of information. This page has a list of all of your teachers in the school and key administrative actions that you can do to help view student performance and manage the testing process.
1. Notice the links at the top of the page in red:
My Class and My School
My Class is generally used by the teachers--but if an administrator has a class list or if a teacher has been given administration access, then they could click on this link and get their class list information.
My Class—This link will take the user to his or her class list of students and all actions and reports associated with students at the teacher level. If the administrator has a class of students, then he/she would find their student class list in this section. (For more about this section see the teacher user guide)
My School—This link will take the administrator to a list of teachers, their usernames and a variety of administrative actions for each teacher--you’re here now!
Plus, there are links for: Add a teacher, Upload teachers, Upload/enroll students, school settings, former students,School Summary reports and Download enrollment.
For each teacher you can click on their user name and get teacher profile information. And in the column under admin actions you can access information for each teacher’s class--the list of students, test history assignment, edit and remove.
CELLA Online Locator Training

27. District Coordinators Accessibility
Access teacher and student information for each school;
Access the teacher profile to update or review by clicking on the teacher username;
Acquire a class list of students for each teacher that contains information about each student, including their usernames, number of tests taken, number of tests passed, number of tests not passed, number of tests completed with no passing scores and access to a series of student level reports.
Add/remove teachers and students; set school data access privileges.
View school summary reports for all teachers and students.
CELLA Online Locator Training

28. Data Privileges: How are they set?
Administrator Privileges: Requested by authorized district level person and set up by AWSchoolTest staff.
School Settings for Staff: Set up by Administrator using [School Setting] link on main My School page.
- It is recommended that Admin select the first settings box.
- If neither box is checked, teachers can still view individual student reports.
The administrator can set the settings for teachers to have certain access privileges in the system. We recommend that you check the first box. This will allow the teachers to see their own student list information and the aggregated reports for the school. If you do not select a box, the teacher can still access individual student reports, but cannot view class list reports or school summary reports.
Recommended setting
CELLA Online Locator Training

29. Adding Test Administrators/Teachers
There are two ways to add teachers into AWSchoolTest.com, both are found in the tops links on the main My School page.
Use the [Add a Teacher] link: Enter the information for one teacher at a time using the web-form.
Use the [Upload Teachers] link to upload a CSV file of a large batch of teachers all at once.
CELLA Online Locator Training

30. [Add a Teacher] Web-Form
Use teacher’s account as the Teacher Username.
Ensures username is unique.
Just remove symbol from the address.
CELLA Online Locator Training

31. Adding Test Administrators/Teachers [Upload Teachers]
Click Link
[Upload Teachers]
Here you will find:
Directions for uploading;
A CSV template;
File selection browser bar;
Submit function.
More Information is also available in Administrator User’s Guide and Data Manager PPT Training.
CELLA Online Locator Training

32. Adding Other Administrators
Administrators are initially uploaded or entered as teachers.
District sends AWSchoolTest an list of individuals who should have administrator privileges:
The list should indicate the schools at which each individual should receive administrator privileges.
AWSchoolTest will send verification to District indicating privileges have been granted.
CELLA Online Locator Training

33. CELLA Online Locator Training
Uploading Students
This page will appear after you click on the [Upload/Enroll Students] link.
There are instructions for batch uploads and a template that you can use.
There is more information about student batch uploads in the Data Manager PPT training.
CELLA Online Locator Training

34. CELLA Online Locator Training
Former Students
This page helps to keep track of the students who have left your school. All of their test data and information will stay in the system for three years. So, if they come back within that time, you can click on the “return” link in the student name row to re-enroll them in the school. All of the student test result information will be there too.
CELLA Online Locator Training

35. School Summary Reports
[School Summary Reports] link allows you to identify the school results you wish to view and create a report that displays just those data.
There are two types of School Summary Reports:
Student List Reports
- Reports that create lists of students, such as for a classroom or grade level, and displays each student’s performance on key indicators.
Aggregate Reports
Reports that group student data to create an average, percent, or gain score measure that can be tracked over time; no individual student results are displayed in aggregate reports.
CELLA Online Locator Training

36. Steps to Creating School Summary Reports
Select Report Type
Choose Test(s) and Date Range (dates are optional)
Select Student Grouping
Whole School
Grade Level(s)
Teacher(s)
Click to submit
Within seconds a report is displayed
CELLA Online Locator Training

37. Report Type: Student List
Make your selections using webpage form
CELLA Online Locator Training

38. Three Choices for List Reports
For CELLA Locator Test, select second button:
Performance Category, Score, Points by Content Category.
Select
CELLA Online Locator Training

39. Sample Student List Report
CELLA Online Locator Training

40. Report Type: Aggregate
Make selections
using webpage form
CELLA Online Locator Training

41. Three Choices for Aggregate Reports
For CELLA Locator Test, select first button: Average Scores and Percent within Performance Categories.
Select
CELLA Online Locator Training

42. Sample School Summary Report
CELLA Online Locator Training

43. Sample Report (lower half of previous page)
CELLA Online Locator Training

44. CELLA Online Locator Training
Download Student Data
Access student
data in CSV Format.
Makes it easy to
merge with other district or school data files.
CELLA Online Locator Training

45. My School Individual Teacher Class List
Access this page, from your main My School page. Locate Teacher’s name and click on [Students] link in that row.
1) View the class list of students for each teacher. The class list contains information about each student, including their usernames, number of tests taken, number of tests passed, number of tests not passed, and number of tests completed with no passing score.
CELLA Online Locator Training

46. CELLA Online Locator Training
Transfer Students
1. Check box(es) in Student Transfer column, then click on [Transfer Student] button.
2. This will take you to the transfer student page. Just follow the prompts to complete the transfer
CELLA Online Locator Training

47. Test Assignment History
To access this page:
1. Go to main
My School page.
2. Locate Teacher’s name.
3. Click on the
[Test Assignment History] link in that same row.
CELLA Online Locator Training

48. Test Assignment “Details”
Click on “Details” and you end up on this page. This page will tell you if a student has completed or not taken an assigned test. If a student hasn’t taken a test, you can stay on this page and easily reassign it to another student. Just click on Edit.
The Edit button adds a section to the Test Assignment Details page. Look carefully to find the following information: “This registration currently belongs to…”
You will see that the name of the individual the test is being taken from is in bold face. The next line has a drop down menu already populated with the names of students in the teacher’s class.
CELLA Online Locator Training

49. Individual Student Test History
To access this page:
Go to main My School page.
2. Locate Teacher’s name.
3. Click on the [Students] link which takes you to the Class List.
4. Choose a student and click on their [Test History] link.
Individual Student Test History
Provides a summary of the student performance across different testing sessions. Also, this is the page that allows access to the individual student test reports.
1) The individual student test history includes the name of the test taken, the date it was completed and the amount of time the student used to complete the test. On the individual student test history page the administrator will also be able to access the student’s transcript, which provides a comprehensive summary of test performance on all tests.
1) The administrator will also find student’s resulting performance category indicated in this chart, as well as, a link to access the actual individual student test session report: Student Test Report.
CELLA Online Locator Training

50. Sample Individual Student Test Report
To access this page:
Choose [Test Report] from the student row on the Individual Student Test History page.
1) The student test report for the CELLA Online Locator Test provides the student score and recommended Reading and Writing Level for administering CELLA.
CELLA Online Locator Training

51. CELLA Online Locator Training
Assigning a Test
Select CELLA Locator
(Please disregard the price; this
test is offered free to FDOE for
the 2009 CELLA administration.)
This is the page where you will find the list of tests. It is also the page you go to when you need to assign tests.
Click on the underlined title of the test: CELLA Locator (Form J). This will take you to the next page, so that you can select the students to take this test.
CELLA Online Locator Training

52. CELLA Online Locator Training
Sign Up Students
Once you’ve selected the test, just follow the instructions on the page. Highlight the student’s name in the drop down box. You can highlight more than one name. When all the student names are selected, click on assign test. Note that Florida’s discount price is “$0.00”.
CELLA Online Locator Training

53. CELLA Online Locator Training
Error Messages
AWSchoolTest is considered a “smart-system.” That is, it will often correct errors that the user makes, often without indicating to the user that there was an error. For example, when a student username has already been taken, the system will generate another username for the student. In some cases, however, the system will provide the user with feedback if information is missing or incorrectly entered.
1. Here is an example of an error message that requires the user to go back on fix the missing information:
2. Here is an example of an error message in which the system has corrected the error and provided information to the user about the correction.
CELLA Online Locator Training

54. CELLA Online Locator Training
Teacher’s User Guide
Review Contents
Describe Procedures for Teachers
Describe Procedures for Students
Show Sample of Student Test
Show Sample of Teacher System Features
CELLA Online Locator Training

55. CELLA Online Locator Training
My Class
These links allow
teachers to access
information about
their class and assign tests.
My Class roster page
After login, each teacher starts on his or her own “My Class” roster page. It includes a list of all students in your class. Immediately above the “My Class” page title are links that allow for navigation within the nonpublic sections of the site, including: My Class, Enroll a Student, Former Students, Test Assignment History, Assign a Test, and School Summary Reports. The Test History link in each student row provides access to a historical record of the student’s test results. The Edit link further to the right allows you to edit the student’s account profile.
These links help the Teacher access specific Student information.
CELLA Online Locator Training

56. CELLA Online Locator Training
Student Login Area
STUDENTS
CLICK HERE TO LOGIN
Teacher’s should be aware of the screen views in the student test. Information about how to administer the test can be found in the Directions for Administration. This section will focus on what the user will see and do.
The student will access
CELLA Online Locator Training

57. Student Login Information
The student will log in on the left hand side of the home page using the student username and password given to them from the teacher. On the account set-up page there are instructions for ways to create index cards with labels that can be used to distribute to the students.
Once the student has clicked on the “Login Here” link, they will be taken to this page. The login page requires that the student enter the their username and password.
Here is what the Login page looks like.
CELLA Online Locator Training

58. CELLA Online Locator Training
Student Test Center
Once the student is logged in, they will get their “student test center page.” This has a short Welcome and lists the tests they need to take and tests they have taken.
CELLA Online Locator Training

59. CELLA Online Locator Training
Sample Directions
When the student selects a test that they need to take, they will be taken to direction screen. Since the teacher will be giving the directions, based on the DFA, this page is very brief.
CELLA Online Locator Training

60. Student Clicks on “BEGIN TEST”
CELLA Online Locator Training

61. Student Sample Passage
Note Line numbers
Continue Button
And Exit Button
CELLA Online Locator Training

62. Student Select an Answer
CELLA Online Locator Training

63. CELLA Online Locator Training
Teacher's DFA Contents
Time
Scoring
Before Testing
During Testing
Test Security
Teacher Script
Interpreting Test Results
There is also information in the introduction about CELLA functional level testing and the CELLA locator test. With examples and suggestions for administration.
CELLA Online Locator Training

64. Sample from Teacher’s Directions for Administration
LOGIN
T: Find the Student Login section on the left hand side of the screen. (If using an LCD projector setup, point to the correct section on the home page image. If not, draw a box type layout on the board and show the left side middle area where the students will find the Student Login section.) When I say, “select”, click Login Here in the student login area. Ready (pause), Select, Login Here.
BEGIN TEST
T: First, we will do some practice test questions. Go to the bottom of the page. Find the button that says Begin Test. When I say, “Select,” click on the Begin Test button. Ready (pause), Select. (Pause for students to click and open their test. Teacher checks.)
CELLA Online Locator Training