1. Dear User, This presentation has been designed for you by the Hearts and Minds Support Team. It provides a template for presenting the results of the SAFE appraisal system to your team, as part of the post appraisal review, and can be used to facilitate the creation of an action plan. Note that all the examples have been chosen to support people from all industries. Feel free to replace them with your own examples/results and/or add any slides and exercises you find useful. You may also change the terminology used in these slides if you feel they are not appropriate to your organisation. Please refer to the facilitators notes for instructions. Use the ‘View’ toolbar, selecting ‘Normal’ to view facilitator notes if they are not visible. We hope you will find this presentation useful. Best regards, The Hearts and Minds Support Team

2. Copyright SIEP B.V.

3. SAFE Appraisals S afety Appraisals For Everyone Group: Insert your appraisal group name here

4. Are you as committed to HSE as you say you are?

5. The SAFE process – Where we are now A Guardian nominates people to be appraised (e.g. managers/supervisors/safety leaders) and monitors the appraisal process Those nominated fill out the self assessment questionnaire and request other colleagues to appraise them When appraisals are complete, individual reports are generated for users Aggregated reports are also made available for group assessments Individuals are encouraged to review results with their appraisers and create an action plan for improvement. Individuals record action plans in the SAFE system The SAFE system sends reminders to individuals over a 12 month period. By reviewing and adding comments to the action plan, users should be able to chart progress over time. Gaining feedback Review Process Response analysis and action plan

6. Recap -The Participants A Guardian: Supervises the process Nominates the participants for Appraisal Organises feedback and discussion sessions Person being Appraised (e.g. Manager/Supervisor/Safety Leader): Nominated for Appraisal Nominates Appraisers Develops a personal improvement action plan An Appraiser: Appraises individuals on safety behaviours and actions Helps in the development of that person’s action plan

7. I have my individual report, what do I need to do? Discuss the results with your Appraisers: Strong points and the areas for improvement Ways to Improve Discuss with your supervisor Personal Action Plan Set a review date and ask for feedback

8. The Elements to examine Four key aspects of HSE Management have been appraised: Walking the Talk: Do you follow through your statements with real actions? Informedness: Are you seen as being up to date regarding safety issues? Trust: Are you seen as trustworthy with regard to safety? Priorities: What messages are you sending regarding your priorities?

9. How else is the data from individual reports used? Data is aggregated into a group report This can be used for group wide assessment to allow us to pinpoint the wider issues that individuals may need to focus on

10. Results

11. How Do You Think You Are Managing Safety? Walking the Talk InformednessTrustPriorities Send positive messages 56%60%13%46%66%68%33%38% Send mixed messages 44%27%67%40%34%24%40%42% Send negative messages 0%13%20%14%0%8%27%20% Number of managers appraised = 8 Number of Appraisers = 38

12. Your Strong Points RankItem % appraisers who responded positively 1 ‘Safety – no harm to people – is clearly an important personal value to me 76 2 ‘I genuinely care about the safety of my workforce 75 3 ‘My people expect me to hold them accountable for safety performance in a just and fair way. 74 4.….. genuinely cares about the safety of their workforce. 70 5 ‘I do not blame others for my own mistakes 66

13. Your Areas For Improvement RankItem % appraisers who responded negatively 1 ‘When I am under time pressure, safety can slip off the agenda 37 2 When I recruit new personnel, their previous safety performance is crucial in the selection 24 3 I check whether people are satisfied with my response to their safety concerns 24 4.… trusts their people to make sure work is completed safely 10 5 I treat safety in the same focused way as other business targets 11

14. Overall priorities - What Affects Us Most? Driver Percentage scored as no.1 Self perception Appraiser perception Cost Leadership026 Production1311 Reputation2534 HSE6229

15. Overall Priorities - What Affects Us Most?

16. Conclusions Trust is a strong element in the organisation Managers are not seen as ‘sending positive messages’ for HSE Management aspects Walking the Talk, Informedness and Priorities There is no consistent alignment between the Managers and the Appraisers on all the key aspects of HSE management HSE is clearly not seen by all staff as the 1st business priority

17. How can we improve?

18. Create our action plans Discuss your results with your Appraisers if you haven't done so already Use the action plan tool at www.safeappraisal.org www.safeappraisal.org

19. Backup Slides

20. The Questionnaire 1.Safety – no harm to people – is clearly an important personal value to. 2.…… wants all the rules to be followed even if it means jobs take longer. 3.….. assesses safety performance in the same way as other business performance issues. 4.…..’s safety behaviours set an example to others. 5.……. checks whether people are satisfied with their response to safety concerns. 6.….. is aware of the issues affecting safety performance in their part of the business. 7.… is aware of the safety concerns of their people. 8.….. holds my employees accountable for safety performance in a just and fair way. 9.….. genuinely cares about the safety of their workforce. 10.…… blames others for my own mistakes. 11.… trusts their people to make sure work is completed safely. 12. ….. always promotes safety during site visits. 13.Safety has a strong influence on the way ……. appraises people’ performance. 14.…… treats Safety as a priority when compared with other business objectives. 15.When ….. is under time pressure, safety can slip off the agenda. 16.When ….. recruits new personnel, their previous safety performance is crucial in the selection process. 17. If …… personally was to fail on the business drivers below, which failure would have the most impact on them? Cost Leadership Production Targets Reputation Safety (Please rate in order from 1st to 4th; 1st is the driver where failure affects.... most, 4th affects.... least)