1. E11 Lecture 19: Presentation Skills Profs. David Money Harris & Sarah Harris Fall 2011

2. E11 Reminders Next week: Next week: Lectures: No Lecture Tues, Engineering Outlook Thurs Lectures: No Lecture Tues, Engineering Outlook Thurs In Lab: In Lab: 10 minute presentations (submit presentation to section instructor by 8am day of lab section – as.ppt or.pptx) 10 minute presentations (submit presentation to section instructor by 8am day of lab section – as.ppt or.pptx) peer editing (each team brings 2 copies of final report) peer editing (each team brings 2 copies of final report) Final report submission! Final report submission! Email electronic copy of final report (.doc or.docx) to section instructor by end of lab section. Email electronic copy of final report (.doc or.docx) to section instructor by end of lab section. 2

3. Overview Peer Editing Peer Editing E11 Final Presentation Guidelines E11 Final Presentation Guidelines Technical Presentations Technical Presentations Organization and Preparation Organization and Preparation Slides Slides Delivery Delivery 3

4. Peer Editing Purpose Purpose Peer Editing Strategies Peer Editing Strategies 4

5. Purpose Feedback Feedback High-level: organization, flow, tone, completeness, readability High-level: organization, flow, tone, completeness, readability Low-level: grammar, punctuation, spelling, etc. Low-level: grammar, punctuation, spelling, etc. 5

6. Peer Review Strategies Overview: read the paper through once - take some notes as you go Overview: read the paper through once - take some notes as you go Second read Second read Check if it is clear, concise, complete (robot design, game playing algorithm, robot performance, lessons learned) Check if it is clear, concise, complete (robot design, game playing algorithm, robot performance, lessons learned) Overall organization Overall organization topic sentence for each paragraph? topic sentence for each paragraph? words/sentences simple, clear, concise, complete? (no ambiguous statements!) words/sentences simple, clear, concise, complete? (no ambiguous statements!) flow: transition sentences? ideas connected? no chronologies! flow: transition sentences? ideas connected? no chronologies! setup: introduction gives clear overview of rest of the document? setup: introduction gives clear overview of rest of the document? figures/tables: existing ones effective? cited in text? what additional figures/tables would enable clarity? figures/tables: existing ones effective? cited in text? what additional figures/tables would enable clarity? low-level: spelling, punctuation, grammar, consistent tone/verb tense? low-level: spelling, punctuation, grammar, consistent tone/verb tense? 6

7. Peer Review Strategies List at least two things that are particularly strong about draft. List at least two things that are particularly strong about draft. List at least two specific suggestions for changes you’d like to see in next draft. List at least two specific suggestions for changes you’d like to see in next draft. 7

8. E11 Final Presentation 10-minute limit 10-minute limit This is harder than you think! You must practice to make sure you fall under the limit. This is harder than you think! You must practice to make sure you fall under the limit. 8 minutes presentation, 2 minutes questions 8 minutes presentation, 2 minutes questions Your audience is literally your audience: Your audience is literally your audience: Your classmates already know about base bot and game rules, so don’t waste precious time describing these! Your classmates already know about base bot and game rules, so don’t waste precious time describing these! 8

9. E11 Final Presentation Template: You must use the PowerPoint template posted on the E11 website Template: You must use the PowerPoint template posted on the E11 website Presentations must be emailed to your section instructor by 8am the day of your presentation (.ppt or.pptx). Presentations must be emailed to your section instructor by 8am the day of your presentation (.ppt or.pptx). Your presentation should describe novel features in your vehicle, including: Your presentation should describe novel features in your vehicle, including: The algorithm you used The algorithm you used Any interesting issues in the software implementation, and Any interesting issues in the software implementation, and Any modifications to the stock chassis, sensors, actuators, etc. Any modifications to the stock chassis, sensors, actuators, etc. Your presentation should be clear, lively, and interesting! Your presentation should be clear, lively, and interesting! 9

10. Technical Presentations What is the purpose of creative presentations (e.g. poetry reading, stand-up comedy)? What is the purpose of creative presentations (e.g. poetry reading, stand-up comedy)? To entertain To entertain What is the purpose of technical presentations? What is the purpose of technical presentations? To inform and/or to persuade To inform and/or to persuade What are the major goals of technical presentations? What are the major goals of technical presentations? Clarity Clarity Accuracy Accuracy 10

11. Consider Audience, Purpose, and Occasion Audience: Audience: Who they are Who they are What they know What they know Why they will read watch Why they will read watch How will they read watch How will they read watch Purpose: Purpose: To inform To inform To persuade To persuade Occasion: Occasion: Format Format Formality Formality Politics and Ethics Politics and Ethics Process and Deadline Process and Deadline 11

12. Your audience will assess: 1. Content The information contained in the presentation. The information contained in the presentation. 2. Delivery (Style) The way information is presented, including structure, spoken language, illustration. The way information is presented, including structure, spoken language, illustration. 3. Form The appearance of the information, including grammar, punctuation, spelling, font and font size, and slide template. The appearance of the information, including grammar, punctuation, spelling, font and font size, and slide template. 12

13. Organization and Preparation Begin with the end in mind: Begin with the end in mind: What is the purpose of your talk? What is the purpose of your talk? What message should the audience take away? What message should the audience take away? Keep it simple and concise: Keep it simple and concise: What three things should the audience remember from your talk? What three things should the audience remember from your talk? Outline your content before preparing slides: Outline your content before preparing slides: But don’t hesitate to rearrange your presentation if you discover it doesn’t flow well during rehearsal! But don’t hesitate to rearrange your presentation if you discover it doesn’t flow well during rehearsal! 13

14. Delivery: Slides Minimize text Minimize text Add useful figures Add useful figures Use animation only for a purpose (not just for fun!) Use animation only for a purpose (not just for fun!) Make sure tables and charts are legible Make sure tables and charts are legible 14

15. Delivery: Speech and Affect Rehearse! Rehearse! Edit slides while rehearsing (or after each round of rehearsal) Edit slides while rehearsing (or after each round of rehearsal) Improve flow (know what is coming next) Improve flow (know what is coming next) Speak efficiently, confidently Speak efficiently, confidently Emphasize the important points Emphasize the important points For example, by making voice louder For example, by making voice louder By pausing after important points By pausing after important points Look at the audience Look at the audience Do not read off slides Do not read off slides 15

16. Some other tips Don’t rush – emphasize important points. Don’t rush – emphasize important points. Avoid apologizing for a presentation’s shortcomings… press on. Avoid apologizing for a presentation’s shortcomings… press on. Leave time for Q & A. Leave time for Q & A. 16

17. Have Fun! Find your own style Find your own style Enjoy presenting all your hard / creative / ingenious work! Enjoy presenting all your hard / creative / ingenious work! 17

18. Chilean Exports Fresh fruit leads Chile's export mix - Chile emerges as major supplier of fresh fruit to world market due to ample natural resources, consumer demand for fresh fruit during winter season in U.S. and Europe, and incentives in agricultural policies of Chilean government, encouraging trend toward diversification of exports and development of nontraditional crops - U.S. Dept. of Agriculture, Economic Research Service Report Chile is among the developing economies taking advantage of these trends, pursuing a free market economy. This has allowed for diversification through the expansion of fruit production for export, especially to the U.S. and Western Europe. Chile has successfully diversified its agricultural sector to the extent that it is now a major fruit exporting nation. Many countries view Chile's diversification of agriculture as a model to be followed. Meanwhile, the U.S. remains the largest single market for Chile's fruit exports. However, increasing demand from the EC and Central and East European countries combined may eventually surpass exports to the U.S., spurring further growth in Chile's exports. If you’ve read this far, your eyes probably hurt and you’ve been reading this tedious long-winded text instead of listening to me. I’m insulted- can’t you see I’m doing a presentation up here? Look at me! Congratulations, however, on having such good eyesight. 18 the following slides are from www.elmhurst,edu

19. Too Much Text, and Font too small Don’t put large blocks of text in your presentation. Emphasize the main points. Use pictures- PowerPoint is multimedia! Use a large font…at least 30-point or more. 19

20. Beginner Motorcycles My personal favorite: the Suzuki Savage Light weight (~380lbs) Adequate power (650cc engine) Low seat height fits most riders 20

21. Bad Color Choices Avoid loud, garish colors…dark text on light background is best. Avoid text colors that fade into background, i.e. blue and black Avoid color-blind combinations: –Red and green –Blue and yellow 21

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23. Overwhelming Pictures Use pictures, but don’t let them use you. Keep slides SIMPLE! Too much diverts audience away from content. Too many pictures also make saving a presentation difficult. 1 or 2 pictures per slide is probably enough. 23

24. Racquetball Fundamentals 2, 3, or 4 players. 1 player serves, other “returns.” Only serving player can score. Served ball must land past serving line and cannot hit back wall. Ball can only bounce once before striking front wall…but ball does not have to bounce. 24

25. Using too much Slide Animation Again, keep slides simple! Apply one Slide Transition style and one Animation Scheme to ALL slides. Don’t change between styles- a single style makes a presentation look unified. “Busy” presentations divert audience attention from content. 25

26. FILE NOT FOUND Microsoft PowerPoint is unable to open the requested file. This could be because your file is corrupted and/or this is an unsupported file type. Do you wish to retry or cancel? Disk is unformatted. Click “yes” to format your disk now. Boot startup failure, press any key to reboot. 26