1. Microsoft Office 2003- Illustrated Brief Started with Windows XP Getting

2. 2Getting Started with Windows XP Unit A  Understanding files and folders and their operations.  Learning the basic operations of Windows XP. Objectives

3. 3Getting Started with Windows XP Unit A Introduction  Microsoft Windows is an operating system.  One major components of an OS is GUI between users and the computer.  The central component of Windows is the desktop.

4. 4Getting Started with Windows XP Unit A Viewing the Desktop  Upper window with icons  Start button  Task bar  Quick launch toolbar Quick Launch toolbar Start button Desktop background Taskbar Icon

5. 5Getting Started with Windows XP Unit A Desktop   Organizes all information and tools   Icon --- a small rectangular image representing:   A program   A file/folder   A short cut

6. 6Getting Started with Windows XP Unit A Using the Mouse  A mouse is a handheld input or pointing device that you use to interact with your computer  Input, or pointing, devices come in many shapes and sizes Trackpoint Touchpad Mouse with left and right buttons Intellimouse Trackball

7. 7Getting Started with Windows XP Unit A Using the Mouse  A typical mouse has two buttons, although yours may differ: – Left button: used to select text or click icons –Right button: used to open a shortcut menu Left mouse button Right mouse button Shortcut menu Selected icon Pointer positioned over icon

8. 8Getting Started with Windows XP Unit A Using the Mouse

9. 9Getting Started with Windows XP Unit A Using the Mouse  Basic mouse techniques:  Pointing (hovering) to (on) an item  Hovering over a command  Clicking (left button): selection  Double-clicking (left button): choosing  Dragging: press and hold the left button and move the mouse to a new location  Right-clicking (right button): pop-up (or short cut) menu

10. 10Getting Started with Windows XP Unit A Using the Mouse  Clicking, double-clicking or right clicking?  Very confusing  Left-clicking: selection  Double-clicking: choosing  Choosing is much more decisive  Right-clicking: a pop-up menu  On the desktop, clicking means selection of an icon; double-clicking means to open/run it.

11. 11Getting Started with Windows XP Unit A Files/Folders  Folders and files --- a tree structure  On the top: drive letters C:, D:,…  C: --- usually the hard drive with the system installed.  D: --- Usually the DVD/CD drive  A: --- Floppy disk drive if exists  E:, F:,…: Other drives such as USB drive

12. 12Getting Started with Windows XP Unit A Files/Folders  A folder holds subfolders and files.  File name: name.extention  Text file: (by notepad):.txt  Word file: old version.doc, Word 2007.docx  Executable files:.exe  Web source file:.html  The file type determines the program used to open it.

13. 13Getting Started with Windows XP Unit A Files/Folders  View files and list folders –Using Microsoft Explorer –If the file/folder is on the desktop, double click it. OR –Double click My Computer, double click the drive letter, double click the desired folder/file –Usually a file name has an extension. Windows Explorer calls a program to open the file according to the extension.

14. 14Getting Started with Windows XP Unit A Files/Folders  Change the default association of file types and applications –Explorer –Tools –Folder Options –File Types –Select the file type and click Change  Folders are special files.

15. 15Getting Started with Windows XP Unit A Files/Folders  Copy: right click a file/folder, click Copy, go to another folder, click Paste.  Delete: right click a file/folder, click Delete.  Move: right click a file/folder, click Cut, go to another folder, click Paste.  Rename: right click a file/folder, click Rename, type a new name.  Further study in Unit B

16. 16Getting Started with Windows XP Unit A Files/Folders  Drag and drop  Drag a file to a different drive => copy  Drag a file to the same drive => move  Drag a file to Recycle Bin => delete  Retrieve deleted files –Recycle Bin is a folder –Use copy/move to get the file back

17. 17Getting Started with Windows XP Unit A File/Folder Path  Absolute path (full path) includes the drive letter: C:\Program Files\Windows  Relative path: Its relative to the current folder.

18. 18Getting Started with Windows XP Unit A Important Files/Folders  Program Files: System software and application software  My Document: user’s documents  Document and Settings: users’ accounts and files  Desktop: contents displayed on the physical desktop.  The items in blue are folder names

19. 19Getting Started with Windows XP Unit A The Start Menu  Two important applications  6 recently used programs  Several important folders and items: –My document, My Pictures, My Music –My recent documents –My computer, my network places  System utilities: –Control panel, Printers, Search, Run –Others

20. 20Getting Started with Windows XP Unit A Starting a Program  Click on the item on the Start Menu OR  Double click the icon on the desktop OR  Click on All Programs on the Start Menu

21. 21Getting Started with Windows XP Unit A Starting a Program  Windows XP comes with several built-in programs called accessories, such as WordPad  To Start WordPad: –Click the Start button on the taskbar –Point to All Programs –Point to Accessories –Click WordPad Click to open WordPad Submenu Arrow indicates submenu

22. 22Getting Started with Windows XP Unit A Customizing the Start Menu  Click the Start button, click Control Panel; click switch to Classic View if necessary; then double-click the Taskbar and Start OR  Right-click on the Start button; click on the Property Menu icon

23. 23Getting Started with Windows XP Unit A My recent documents  Very useful feature  Displayed on the Start Menu  If not, bring it to the Start Menu: –Right-click Start button –Click Customize –Click Advanced –Check “List my most recently opened documents

24. 24Getting Started with Windows XP Unit A Create short cuts on Desktop  Click Start  Click All Programs  Find the program, right-click on it  Click Send to  Click Desktop (as a short cut)

25. 25Getting Started with Windows XP Unit A Short Cuts on Desktop  Real application takes much space and usually resides in a folder  A short cut holds the program absolute path. When clicking on it, the system goes to the path to fetch the real program.  Delete the short cut does not delete the real program.

26. 26Getting Started with Windows XP Unit A Moving and Resizing Windows Minimize to the task bar, click on the minimized image to restore Maximize Restore the original size Exit

27. 27Getting Started with Windows XP Unit A Moving and Resizing Windows  To move a window, position the mouse pointer over the title bar, click the left mouse button, then drag the window to the new location  To resize a window using the mouse: –Position the pointer over an edge or a corner of the window until the pointer becomes a double-sided arrow –Click the left mouse button, then drag in the direction you want to resize the window

28. 28Getting Started with Windows XP Unit A Using Menus, Keyboard Shortcuts, and Toolbars  A menu is a list of commands –A check mark or bullet mark indicates that a feature is enabled To disable a checked feature, click the command againTo disable a checked feature, click the command again To disable a bulleted feature, select another commandTo disable a bulleted feature, select another command –Typical menu items include:

29. 29Getting Started with Windows XP Unit A Using Menus, Keyboard Shortcuts, and Toolbars  A keyboard shortcut lets you press a button or combination of buttons to perform a task or navigate through a menu or dialog box –For example, press [Ctrl][C] to copy selected text in a document  On a menu, keyboard navigation indicators, underlined letters in a command name, can be used instead of the mouse to select items –For example, press [Alt][V] to open the View menu, then press [T] to open the Toolbars submenu

30. 30Getting Started with Windows XP Unit A Using Menus, Keyboard Shortcuts, and Toolbars  A toolbar is a set of buttons usually positioned below the menu bar –When you position the pointer over a button, a ScreenTip often appears displaying the button name –Toolbar buttons offer a method for executing menu commands; instead of clicking the menu and then the menu command, you click the button for the command

31. 31Getting Started with Windows XP Unit A Using Dialog Boxes  A dialog box is a window that opens when you choose a menu command that needs more information before the program can carry out the command you selected  Dialog boxes: –Open in other situations as well, such as when you open a program in the Control Panel –May contain tabs at the top that separate options into related categories –Can be closed by clicking OK to accept all of your changes, or by clicking Cancel so that the original settings remain intact

32. 32Getting Started with Windows XP Unit A Using Dialog Boxes  A sample dialog box: Tab Check box Option button Text box Spin box Command button

33. 33Getting Started with Windows XP Unit A Using Dialog Boxes  Typical items in a dialog box:

34. 34Getting Started with Windows XP Unit A Using Scroll Bars  Scroll bars are vertical and horizontal bars that that you click and drag so you can view the additional contents of a window Up scroll arrow Horizontal scroll bar Down scroll arrow Vertical scroll box

35. 35Getting Started with Windows XP Unit A Using Scroll Bars  You can use scroll bars to:

36. 36Getting Started with Windows XP Unit A Using Windows Help and Support Center  The Help and Support center provides guidance on many Windows features, including detailed steps for completing procedures, definitions of terms, lists of related topics, and search capabilities  Help and Support is like a book stored on your computer, with a table of contents and an index to make finding information easier  You can access context-sensitive help, which is help specifically related to the task you are doing

37. 37Getting Started with Windows XP Unit A Using Windows Help and Support Center  To use Help and Support: –Click the Start button on the taskbar, then click Help and Support –The Help and Support Center window opens –In the Search text box, type the search criteria, then press [Enter] Search text box Links for popular topics

38. 38Getting Started with Windows XP Unit A Using Windows Help and Support Center  To use Help and Support –A search pane opens, displaying results from the search in three areas: Suggested Topics, Full-text Search Matches; Microsoft Knowledge Base –Click a topic; help information for this topic appears in the right pane Search results Right pane displays help on the topic you select

39. 39Getting Started with Windows XP Unit A Using Windows Help and Support Center  Click the buttons on the Help toolbar to: –Navigate back and forth between Help topics you have visited –Add a topic to the Favorites list so you can return to it later

40. 40Getting Started with Windows XP Unit A Other Forms of Help  To get help on a specific Windows program –Click Help on the program’s menu bar OR –Click the Help button in the upper-right corner of a dialog box, then click the mouse pointer on the item for which you need additional help

41. 41Getting Started with Windows XP Unit A Closing a Program and Shutting Down Windows  When you are finished working on your computer, you need to make sure you shut it down properly  Shutting down the computer properly prevents loss of data and problems restarting Windows  Shutting down involves several steps: Saving and closing all open filesSaving and closing all open files Closing all open windows and programsClosing all open windows and programs Shutting down WindowsShutting down Windows Turning off the computerTurning off the computer

42. 42Getting Started with Windows XP Unit A Closing a Program and Shutting Down Windows  To close a program: –Click the Close button in the upper-right corner of the window OR –Click File on the menu bar, then click Close or Exit

43. 43Getting Started with Windows XP Unit A Closing a Program and Shutting Down Windows  To shut down the computer: –Click the Start button on the taskbar, then click Turn Off Computer –In the Turn Off Computer dialog box, click Turn Off to exit Windows and shut down your computer –If you see the message “It’s now safe to turn off your computer,” turn off the computer and the monitor

44. 44Getting Started with Windows XP Unit A Closing a Program and Shutting Down Windows  Turn off options:

45. 45Getting Started with Windows XP Unit A The Log Off Command  Logging off is used when you want to change users quickly –You can choose to switch users, which logs off the current user and allows another user to log on or simply log off –Windows shuts down partially –When a new user logs on by clicking a user name and entering a password, Windows restarts and the desktop appears as usual

46. 46Getting Started with Windows XP Unit A Closing a Program and Shutting Down Windows  Program not responding  Try to close the program, and a dialog appears on the desktop, click End Now button

47. 47Getting Started with Windows XP Unit A Closing a Program and Shutting Down Windows  Using Task Manager to close programs:  Start Task Manager by Right clicking the status bar, then click Task Manager, ORRight clicking the status bar, then click Task Manager, OR Pressing Alt, Del and Ctrl at the same timePressing Alt, Del and Ctrl at the same time  Click Application tab in the Task Manager, select the Not Responding process and click End Task.

48. 48Getting Started with Windows XP Unit A Closing a Program and Shutting Down Windows  In the worst case, the program won’t close and the system won’t shut down. Pressing the power button for 5 or more seconds, shut down the system.