1. REPORTS

2. written statement
formal / informal
structure

3. Purpose regular routine reports standardised form other reports
results of different
investigation

5. STRUCTURE Title 2. Terms of reference (Introduction) 3. Procedure
4. Findings
5. Conclusion
6. Recommendations

6. 1. TITLE - what the report is about
e.g.
“Report on UK Retail Industry in 2011”
“Report on Investment Proposal: New
Products”
“Report on Staff Lateness”
“Report on the Proposed Merger with
Unibank”

7. 2. TERMS OF REFERENCE (Introduction)
The background:
why you are writing it,
who asked for the report,
when should it be submitted by:
“The purpose / aim/objective of this report is to….”
“This report aims to…”
“This report presents / gives information on….”
“XY has requested this report….”
“The report was commissioned by….”
“The report was to be submitted by…”

8. 3. PROCEDURE – How?
Steps taken to collect data (sources):
“Information was collected from different sources…”
(annual reports, materials on the Internet, telephone calls, visits made…)
“Extensive research was conducted
among…”
“We surveyed a total of…..employees…”

9. 4. FINDINGS – What? Information / facts discovered as the
result of research into something:
“The key findings are outlined below:”
“It was found that….”
“The following points summarize our key findings….”
“According to the majority of respondents…”.
“55% of those surveyed said….”

10. 5. CONCLUSION – So what? Summary of the main points: “In conclusion…”
“It is clear that….”
“It was decided / agreed that….”
“The research shows / demonstrates that….”
“From the research we conclude….”

11. 6. RECOMMENDATIONS Suggested solutions based on conclusions:
“It is recommended / suggested that….”
“We strongly recommend that…”
“It is essential to…”
“The best solution is….”

12. REPORT DESIGN headings subheadings numbering
leave a margin each side of the page
leave a line between each section

13. Go to YouTube and answer the question:
What questions should you ask yourself after doing the draft?
________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

14. RB:
1. Copy the functions above the corresponding phrases – p Complete the missing parts of the report - p Skim-read the article Storm Clouds over the Mall – p.24

15. http://www.youtube.com/watch?v=J0v9ekxeoko –The Report
– Learn Report Writing
(6 minutes)