1. The Baseline Review Training of Trainers Workshop Freiburg, 20.-22.10.09

2. Name/event Overview Objectives Steps Climate Issues Mapping exercise Summary

3. Objective To support understanding of function, structure and set up of a Baseline Review process and guide the adequate support to local and regional governments in carrying out a Climate Baseline Review

4. Name/event Cyclical Integrated Management

5. Name/event Cyclical Integrated Management

6. Name/event Integrated perspective AC1&2 AC 3 AC 4 AC 5 AC 6 AC n Budget Line & AccountBudget Line & AccountBudget Line & AccountBudget Line & AccountBudget Line & AccountBudget Line & Account Indicator Set Indicator Set Indicator Set Annual Municipal Budget

7. Name/event Example: Ludwigsburg / Germany 4 Obj 7 Obj 8 Obj 7 Obj 5 Obj 8 Obj 4 Obj 8 Obj 5 Obj 7 Obj 6 Ind 2 Ind 6 Ind 3 Ind 4 Ind 8 Ind 7 Ind 6 Ind 5 Ind 11 Themes with strategic objectives Indicators for each of the themes Unit 1 Unit 2 Unit 3 Unit 4 Unit 5 Unit 6 Unit 7 Unit 8 Unit 9 Unit 10 Unit 11 Admin structure according to themes Plan 1 Plan 2 Plan 3 Plan 4 Plan 5 Plan 6 Plan 7 Plan 8 Plan 9 Plan 10 Plan 11 Master Plans for each theme Budget 1 Budget 2 Budget 3 Budget 4 Budget 5 Budget 6 Budget 7 Budget 8 Budget 9 Budget 10 Budget 11 Budget line for each Master Plan measure success monitordevelop and implement finances 67 objectives 54 indicators11 units11 plans1 annual city budget

8. Steps to perform a Baseline Review Planning the Baseline Review – Structure according to Aalborg Commitments ? – Structure according to Municipal Services ? – SWOT – Analysis – Involve the right people - appropriately Map the local situation – Legal requirements – Political priorities & commitments – Data regarding all significant aspects – Responsibilities and organisational set-up – Stakeholder landscape – Existing instruments and systems – Vulnerabilities & risks – Emerging issues and trends Evaluate the local situation Present the findings

9. The 'Climate Baseline Review' Review issues from the perspective of climate mitigation and adaptation For relevant issues or priorities perform sectorial inventories as part of the Aalborg Commitment Baseline Review – eg. Baseline Energy Inventory – eg. Climate Vulnerability Inventory – eg. Carbon Inventory

10. Name/event Local Action for Health Responsible Consumption, Lifestyle Choices Local to Global Cross-cutting Issue: Climate Change Mitigation & Adaptation Social Equity & Justice Better Mobility, Less Traffic Governance & Management Vibrant & Sustainable Local Economy Natural Common Goods Planning & Design Climate Change Response and Aalborg Commitments

11. Name/event Transport And Mobility Water Biodiversity Cross-cutting Issue: Climate Change Mitigation & Adaptation Housing Soil & Land-use Energy Waste Procurement Economy & Tourism Climate Change Response and Municipal Services

12. Name/event 1) BASELINE REVIEW Conduct Baseline Emissions Inventory* Energy Status Report (energy sources, energy needs) Adaptation Assessment Establish a vision* (overall direction e.g. to 2020) Climate Baseline Review * Considered in Covenant of Mayors template (only CO2 at this stage)

13. Name/event Baseline Review Key results of Baseline Emissions Inventory (source: Draft SEAP guidance for Covenant Signatories) A. Final energy consumption and corresponding CO 2 emissions Categories - Municipal buildings and facilities - Private and public buildings and facilities for services - Residential buildings - Municipal public lighting - Industries - Road transportation (municipal fleet, public, private & commercial transport) (recommended to add: waste and water sectors)

14. Name/event Baseline Review Key results of the Baseline Emissions Inventory (source: Draft SEAP guidance for Covenant Signatories) B. Local electricity production and corresponding CO 2 emissions Local electricity generation Wind Photovoltaic (PV) Combined heat and power (CHP) (also called co-generation) C. Local heating/cooling generation and corresponding CO 2 emissions Local heating /cooling generation Waste incineration plant District heating plant, CHP Solar thermal energy, geothermal energy,..

15. Name/event Who is responsible? Aged Services Emergency Management Urban Planning/Development Asset Management Engineering Services Procurement Building Certification Environment/ Sustainability Project Management Children & Family Services Events Properties/Property Development Civic Services/Governance Executives Quality Systems Communications/Public Relations Finance Regional Planning Community & Cultural Development Governance Risk Management Community Engagement Health & Safety Tourism Corporate Planning Human Resources Transport Customer Service

16. Name/event Sustainability

17. Name/event People

18. Name/event Housing

19. Name/event Planning & Design

20. Name/event Land-use and City development

21. Name/event Mobility

22. Name/event Consumption & Lifestyle

23. Name/event Sites & Risks

24. Name/event Vulnerabilities

25. Name/event Waste

26. Name/event Instruments

27. Name/event Baseline Review = first important step To analyse in which condition the environment /sustainability in the municipality is at present  Regularly repeating part of every EMS/ SUM = continuous and dynamic process Getting started although some information will still be missing  It is no obstacle if the data can not be completed within the first run. Based on the information and data available the first sustainability programme (management plan) can be drawn up  Necessary to define measures that refer to the creation of reference data and indicators that are not available at this point  Important to renew the “assessment of the local situation” on a current basis and to add new information regularly Baseline Review

28. Name/event Baseline Review The assessment of the current situation should be structured (*) in: Definition of the scope of the “assessment of the local situation” = whole functional urban area Content of the “assessment of the local situation”= Definition of all relevant environmental /sustainability aspects Mapping the legal requirements Selection of the methodology to elaborate “assessment of the local situation” Overview of departments involved, superior authorities, and private stakeholders Collection of information and (key)data and /or indicators Evaluation of the current situation (*1) in compliance with EMAS II and ISO 14.001

29. Name/event Definition of the scope = whole functional urban area all relevant impacts on sustainable development of the municipality are to be considered: impacts within the municipality’s responsibility (involving the private economy and citizens) as well as the impact of activities of all actors (municipality and stakeholders) on neighbouring municipalities and cities

30. Name/event Definition of contents: Possible Structure /red line According to Aalborg Commitments = ten fields of action and 50 key activities for municipal sustainable development According to typical” organisational structure of a municipality = municipality services and responsabilities Direct and indirect aspects of sustainability (Environment, Society, Economy)

31. Name/event Mapping the legal requirements The Baseline Review serves to determine how the requirements set in current legislation are implemented. Every municipality department /service should elaborate an index of relevant legislation that the community is obliged to fulfil or to take into account. The Baseline Review should describe the current structure implemented to make sure that relevant legislation is accessible for all staff and that is updated at regular intervals.

32. Name/event SWOT-Analysis The SWOT-Analysis as a method for the implementation of the Baseline Review Collection of information and (key)data: As a basis for a solid and comprehensible evaluation in context of the SWOT- Analysis, the municipality should draw up a chart of the current reference data and indicators on the environment/sustainability Participants of the Baseline Review: For comprehending the “assessment of the local situation” the municipality needs all information and estimation of all relevant stakeholders Evaluation of the current situation and priority setting regarding continual improvement Examples and Internet-Adresses and sources

33. Name/event Internal Audit Baseline Review Questionnaire/check-list

34. Name/event Presentation of results, eg. Adaptation 1. Introduction 2. Adapting to the Impacts of Climate Change in [Insert council name]? 3. The Regional Context 4. Impacts of Climate Change in [Insert council name] 5. List of Impacts 6. The Impacts 7. Existing Climate Change Initiatives by [Insert council name] 8. The Costs of Climate Change 9. [Insert council name]’s Assumptions

35. Baseline Review Do's Work thoroughly Set clear time- frame and scope Involve relevant persons/groups Work on priorities Don'ts Don't exaggerate Be not to loose or rigid Appropriately involve Don't work on project histories

36. Name/event Further Information / Queries ? Union of the Baltic Cities - Commission of Environment, Pekka Salminen, pekka.salminen@turku.fi +358 44 9075999 pekka.salminen@turku.fi Esther Kreutz, esther.kreutz@ubc.net +358 44 9075980 esther.kreutz@ubc.net ICLEI - Local Governments for Sustainability Holger Robrecht holger.robrecht@iclei.org +49 761 368920@iclei.org Resources at www.localmanagement.euwww.localmanagement.eu