2. Pembrokeshire - A PAI example for others Pete Roberts GI Consultant 03-07-2003

3. www.ordnancesurvey.co.uk Overview PAI Impact on Pembrokeshire Planning for the change Data Quality Migration What’s next

4. www.ordnancesurvey.co.uk Pembrokeshire County Council Rural unitary authority Area 1614 Sq km Pembroke Dock and Milford Haven on Urban tiles Remainder rural GIS development driven by a virtual team of 4 staff MapInfo Professional users since v4

5. www.ordnancesurvey.co.uk Impact on Pembrokeshire 3 areas supplied to date Haverfordwest scheduled within next three months More areas now in the 3-9 month window Whole county scheduled for supply by end of ‘03-4 financial year Perceived as a barrier to implementing OS MasterMap if a means of implementing the data could not be found.

6. www.ordnancesurvey.co.uk Understanding PAI Part of West Wales group of local councils Took lead within group on OS MasterMap migration planning PAI workflow development Learnt from others in the group on Data audits Use of OS MasterMap in PAI Established core team to coordinate programme across authority

7. www.ordnancesurvey.co.uk Planning for Change (1) : Data Audit Audit Questionnaire Based on Ordnance Survey draft used in Ceredigion Audit database Basic MS Access database All users required to complete records for data they managed on behalf of authority Data analysis Sift based on audit responses Identified less than 20 tables of data that met criteria in matrix to be worthwhile migrating

8. www.ordnancesurvey.co.uk Planning for Change (2) : Data Quality Review Visual inspection of data considered for migration Results Data was a modern interpretation of an historic document Data capture techniques were generally poor Data generally followed rather than was snapped to Ordnance Survey lines Uses Visual inspection only Reference to original source if ambiguity existed Conclusions Existing data was fit for purpose

9. www.ordnancesurvey.co.uk Conclusions of Audit Phase Data was fit for current purpose of visual inspection BUT Overall quality was low due to a combination of Limited quality control on capture Limited techniques available during capture of oldest data Data captured to meet specific purpose rather than for wider use THEREFORE Data was not fit for future purposes

10. www.ordnancesurvey.co.uk Migration : Aims Council data was perceived to have a low quality value Resources needed to be focussed on quality improvement not PAI migration Speed and ease of migration were considered important Cost minimisation was high priority Ambiguity caused by PAI should be removed to ensure data remained fit for use on current purposes Quality improvement was a separate related process

11. www.ordnancesurvey.co.uk Migration : Technical solutions Council purchased single licence of Shiftwiz from Dotted Eyes for PAI migration Low cost (ca £2500 for licence) Used existing technology Provided means to migrate all data using same parameters Batch process Able to handle large volumes of PAI link files Perceived fast processing of data

12. www.ordnancesurvey.co.uk Migration : Workflow overview Based on “Generic PAI data management workflow” joint document prepared with Ordnance Survey Stage 1 : Prepare feature level metadata Stage 2 : Create PAI status table Stage 3 : Freeze data and extract affected information Stage 4 : PAI migration Stage 5 : Reintegrate with original dataset

13. www.ordnancesurvey.co.uk Migration : Workflow (1) Stage 1 : Feature level metadata New column to denote status of data created All objects populated with appropriate current status flag TagDescription PRObject captured on rural tiles in an unimproved position in relation to PAI or quality improvement PUObject captured on urban tiles prior to quality improvement PMObject captured on Mountain & Moorland tiles prior to quality improvement MRObject on a rural tile that has been migrated to a post PAI position but not yet improved in terms of data quality QRObject on a rural tile that has been captured at high quality but will be subject to subsequent PAI revision QData on any tile that has been captured at the defined quality level for the dataset or has been migrated and quality improved to the appropriate quality level Stage 2 : Create PAI status table DMU based table showing the internal PAI status of each map unit All tiles colour coded for No PAI impact PAI received PAI implemented PAI pending (with date if known)

14. www.ordnancesurvey.co.uk Migration : Workflow (2) Stage 3 Freeze and extraction Users notified of area undergoing processing Data extracted from main file and stored in separate location Stage 4 PAI migration Shiftwiz configured once to determine optimum settings in PAI block Program used as “black box” solution for all data Output files checked for anomalies Stage 5 : Reintegration Status flag changed to post PAI unimproved Data incorporated back into main file Pre PAI data stored in archive DMU status changed Quality improvement commenced

15. www.ordnancesurvey.co.uk What’s Next Data quality improvement process Scheduled at a feature level using Dotted Eyes CaptureWiz New processes in discussion for data capture with OS MasterMap OS MasterMap deployment Moved forward from Jan to end July to facilitate above program Unlikely to be affected by PAI due to speed of process Link file triggers new download Migration undertaken while order is processed OS MasterMap and PAI data updated at same time

16. www.ordnancesurvey.co.uk Testing the Theory (1) 2 day project in Pembrokeshire HQ Test area northern PAI block on Ceredigion boundary. 466 link files Tested on NT4 workstation and Win 2000 laptop 17 datasets Approximately 1750 records not all in PAI area

17. www.ordnancesurvey.co.uk Issues to watch out for : Software Including a $ sign in the file-path causes data load to fail $ is a reserved character in SQL, Pembrokeshire use the symbol to denote a server on the network but not visible Check your virtual memory settings System uses large amounts of virtual memory to page information in and out. Especially on NT the default settings will be too low. Virus checkers eat memory and should be disabled if there are limited amounts of physical memory

18. www.ordnancesurvey.co.uk Results On the laptop 1.45 million links processed in 17 minutes to create both current matrix and stored data for future use User data processed in 90 minutes Visual inspection confirmed authority were happy that data could still be used for visual inspection Pre Post

19. www.ordnancesurvey.co.uk Is the Model Generic? Applicable Any dataset that has not been snapped to Land-Line features Any data used for visual inspection were paper mapping is regarded as definitive document Data where a subsequent quality improvement is planned Applications where maintaining the most current mapbase overrides absolute replication of data Not Applicable Data replicated from Land-Line where quality is vital to be maintained Data used in fully automated systems until full QA is completed

20. www.ordnancesurvey.co.uk Conclusions Pembrokeshire have a model workflow they will use for PAI migration Pembrokeshire plan to produce a companion document for our generic workflow detaillign their experiences of working with PAI Their proof of concept provides us with a means of defusing some of the concerns about the time impact of PAI in the local authority sector.

21. www.ordnancesurvey.co.uk And Finally “Provided you do your areas as they come in it is quite easy and simplistic”

22. Contact for further information Customer Contact Centre Ordnance Survey Romsey Road SOUTHAMPTON United Kingdom SO16 4GU Phone: 08456 05 05 05 Fax: 023 8079 2615 Email: customerservices@ordsvy.gov.uk Web site: www.ordnancesurvey.co.uk www.ordnancesurvey.co.uk