1. IEEE Update R6 Area Meetings October 2010 Leonard Bond Edward Perkins

2. 02/26/10 IEEE News IEEE Organization Membership vTools SC 2011 Agenda

3. 9/3/2015 IEEE News Elections –IEEE: Gordon Day –IEEE-USA: Jim Howard –R6 Director-elect: Mike Andrews Eta Kappa Nu (KHN) –Now Official IEEE Honor Society 1-Sep –Existing Chapters continue –In 2011 inductees also join IEEE

4. IEEE Organization MEMBERS Board of DirectorsAssembly PSPB*IEEE-USA S tandards Assoc.Educational Act. Member Geographic Act. Technical Act. Executive Comm. Regions & SectionsSocieties & Tech. Councils S taff & Society Executive Directors *Publication Services & Products Board

5. Geographic & Technical Unit Relationship Technical Activities Board Parents - WIE, Consultants, GOLD, LMC IEEE Societies Member and Geographic Activities Board Regions Sections Sub-SectionsStudent Branches SB ChaptersSB Affinity Groups Councils ChaptersAffinity Groups Areas Geographic Unit Structure

6. Membership Statistics as of August 2010

7. IEEE Membership By Region R9 – 14,797 R8 – 67,740 R10 80,223 R1 to 6 – 199,024 R7 – 15,981 R1 – 34,668 R2 – 30,932 R3 – 29,049 R4 – 22,223 R5 – 27,858 R6 – 54,294 as of August 2010

8. Total IEEE Membership 1963 - 2009

9. Excludes Graduate Student Member (GSM) grade IEEE Higher Grade Membership 1963 - 2009

10. Above data includes Students and GSMs IEEE Student Membership 1963 - 2009

11. Region 6 Membership Region 6 is currently the third largest IEEE region and the largest US Region. At the end of August 2010 the Region had 54,294 total members: Region 6 represents 14.4% of IEEE’s membership. The Region has 49,242 Higher Grade Members, 2,388 Graduate Student Members and 2,664 Student Members. Membership in the Region is down by 1.8% from August 2009, representing a loss of 985 members. Higher grade membership is down by 1.8%, representing a loss of 913 members. Graduate Student Membership is down by 0.2%, representing a loss of 4 members. Student membership is down by 2.5%, representing a loss of 68 members.

12. Region 6 Membership Regional SnapshotTotal this Month ’10 vs. ‘09% Change 2010 Retention Goal 2010 Retention Achieved 2010 New Members (AUG) Total Membership 54,294 (985) - 1.8%46,40098.1%5923  Higher-Grade 49,242(913)- 1.8%42,82598.1%2350  Students 5,052(72)- 1.4%3,57597.7%3573 IEEE Worldwide - Total377,76510,1522.8%27687397.7%85,010.2010 Retention Dashboard / Benchmark Cumulative – Through This Month ProfessionalsGraduate Students Undergraduate Students Total Region – Total Members85.5%74.3%50.2%83.2% Region – 1 st -Year Members40.0%53.7%41.2%42.7% IEEE – Total Members82.8%70.4% 35.5%76.1% IEEE – 1 st Year Members39.2%52.3%28.0% 36.9%

13. Region 6 Membership by Section as of Sept 2010 Section NameAFAM GSMSt MHMLFLSLM F SMMTotal Alamogordo-Holloman Section 1 3 23 817 Alaska Section2325 1038 11017 284408 Albuquerque Section4727 5450 173488 21 1167851239 Boise Section1718 1324 16433 1 59346531 Buenaventura Section3834 1439 544105 2 156461898 Central Coast Section2733 79137 1640111 27 45481996 Central Washington Section34 11 256 4 54181 China Lake Section712 236 5 4132210 Coastal Los Angeles Section12179 174110 45114324 43 17214132595 Eastern Idaho Section95 627 1112 1 37116215 Eastern Montana Section37 14 210 397127 Foothill Section6263 75125 1149145 11 656081214 Fort Huachuca Section87 45 11316 775136 Hawaii Section3922 2861 41687 6 28416707 Las Vegas Section3022 1943 71676 3 9280505 Los Alamos/Northern New Mexico Section2817 412 41428 3 33174317 Metropolitan Los Angeles Section10258 217127 3542122 55 1109291797 Montana Section42 1043 1116 3 2572177 Northern Nevada Section1321 1843 21953 1 14222406 Oakland-East Bay Section247171 235229 4899243 69 23927134293 Orange County Section182134 148 24125370 34 14620163327 Oregon Section131138 98217 3195237 32 34225203841 Palouse Section54 3574 147 9 28144311 Phoenix Section138110 179116 30114352 23 24521243431 Richland Section1813 628 1193 1 44226359 Sacramento Valley Section9775 104171 1852186 17 7611401936 San Diego Section171142 193155 46107303 46 26127734197 San Fernando Valley Section7355 4460 1357157 9 967121276 San Francisco Section170112 408312856172 6 8313692120 Santa Clara Valley Section457521 4152385142221772 175 910870012556 Seattle Section298193 137191 33106309 53 36527954480 Spokane Section143 551 11529 13182313 Tucson Section3325 5028 174294 9 56574928 Utah Section6740 104157 123173 11 738811449 Western Montana Section99 823210 2 5108176 239919642177243265101327386057832763185050379

14. MD Resources Regional MD listserv r6-mdcom@ieee.org MD Virtual Community www.ieeecommunities.org/ieee.md.net MD supplies can be requested online www.ieee.org/mdsupplies MD reports from IEEE Operations Center www.ieee.org/web/volunteers/membership_dev/md_re ports.html SAMIEEE www.ieee.org/organizations/vols/samieee/ Membership statistics and charts online www.ieee.org/web/volunteers/membership_dev/mems tats.html Section/Chapter Virtual Community www.ieeecommunities.org/section-chapter_vol

15. vTools - Voting Electronic Elections for Sections, Chapters, and Affinity Groups – Support all units for 2010 elections – Piloted in 2007 & 2008 using a vendor – Internal development done to provide customized tool and be cost effective – Piloted in 2009 and went into production in Spring of 2010

16. vTools - Voting Easy to use Election Process – Wizard-like interface for ballot creation – Available on demand – Accessible via browser - no installation is required. – No webmaster involvement needed – Uses SAMIEEE to get voter list – Does not reach off-line members – Tutorial available http://voting.vtools.ieee.org

17. vTools - Meetings L31 Meeting reporting (new in 2010) –Replaces former on-line form Meeting Scheduling –Feeds meeting information into your web site (including Webinabox) and myIEEE –Simplifies L31 - only need to add attendance numbers On-line meeting attendee registration –Credit card payments for meeting fees (pilot, Sections only, need to apply) –Requires Concentration Bank account http://meetings.vtools.ieee.org

18. Sections Congress 2011 Tri-annual event - 2011 is the 10 th IEEE Sections congress Opportunity for IEEE representatives from all over the world to participate in an event which provides them with the tools and training to assist their unit in focusing their activities solely on the member and increase members’ participation in IEEE activities. Sections Congress is the one major meeting which brings together the IEEE’s grassroots leadership so that they can share ideas, concerns and solutions. 18

19. When & Where Dates:19 – 22 August 2011 City:San Francisco, CA, USA Hotel:San Francisco Marriott MarquisSan Francisco Marriott Marquis Rate:$225 USD + taxes* Airports:San Francisco (SFO) – 13 miles/21 km Oakland (OAK) – 19 miles/30 km San Jose, CA (SJC) – 45 miles/72 km Mass Transit to downtown SF is available * IEEE has rate protection clause in contract. If a lower rate is offered over dates of SC2011, the IEEE rate would be adjusted 19

20. 02/26/10 Section Participation Each Section has a Primary Delegate Registration fee and Hotel paid by MGA Section responsible for travel (air, etc) MGA funds to Region to defray travel; $13,500 for R6 Section can send more than one person; but at Section Expense Sections requested to provide Financial Support; $1 per member suggested; min. $25 Region SC Coordinator: Rhonda Schennum Region Coordinator to mange process of developing set of Recommendations to IEEE

21. SC 2011 Initiatives Keynotes to focus on innovation, solving world problems and training the next generation of technologists – work with Program Committee Include Societies in various ways (Program, Table tops/reception on Sunday night) Incorporating family friendly activities into the program Perhaps include in the partners program- possible work with Maker Faire on one of these Enlarge the GOLD member presence.

22. Local Committee Activities Interacting with local council and sections to support and promote participation in SC2011: San Francisco Bay Area Council & Sections: San Francisco, Santa Clara Valley, Oakland East Bay, Monterey Bay sub-section Student chapter activity identified and student coordinator identified (K. Doniger): Stanford, UC Berkeley, UC Santa Cruz, San Jose State, Univ. of Santa Clara, Cogswell Local Chapters Need 20-30 student volunteers from local sections We will have a competition for out of local area students—choose 2 to be supported by Region 6 to attend SC 2011 Other student volunteers will need to find other means to support their volunteer work at SC 2011 22

23. Program is in Development The three track chairs have been appointed Enrique Alvarez – Lima, Peru (R9) Dee Fultz – Anchorage, Alaska, USA (R6) Bill Gruver – Vancouver, Canada (R7) Loretta Arellano is Program Chairperson Formed three ad hoc committees Enhancing MGA award recognition during the congress (Fultz chair) Developing poster session (Gruver chair) Improving recommendation process (Alvarez chair) 23

24. IEEE Honors Ceremony The IEEE Board of Directors has agreed to conduct the 2011 IEEE Honors Ceremony with IEEE Sections Congress. The ceremony highlights the accomplishments of each year's IEEE Award and Medal recipients. All participants will be invited to attend the ceremony on Saturday, 20 August 2011. 24

25. Sunday Night Event at CHM In the past, Sunday night has been an open night as part of the Sections Congress schedule. The MGA Board has agreed to have an optional event on Sunday night at the Computer History Museum in Mountain View Renovated, comprehensive and interactive computer exhibit will open in December 2010 Attendees will have a chance to see the exhibit and enjoy a reception It is proposed to have table top exhibits for each of the technical societies and affinity groups  Table tops would be manned primarily by volunteers from those groups that come from the SF Bay sections 25

26. Fund Raising Plans Goal for SC2011 is $125,000 (USD) Targeting corporations Offering a range of opportunities Levels – 5,000, 10,000 and 15,000 Also individual events: breaks, meals, etc Separate lower cost sponsorships also available for Sections and small/medium companies Fundraising brochure distributed to Region 6 Sections 26

27. Fund Raising, IEEE Entities Open to Region/Section Fundraising SCV Section donating $10,000 to Sunday night event, $5,000 donated to general SC 2011 SF Bay Area Council donated $5,000 to Sunday evening event Region 6 is donating $25,000 to SC 2011 Phoenix Section is donating $2,000 to SC 2011 Other Region 6 sections expected to donate to SC 2011 as well Paul Kostek put in $25k grant requests to both the Life Members and IEEE Foundation TAB could sponsor TAB event at SC 2011 (Sunday evening?)

28. Sections Congress 2011 Recommendation Process Regions should be prepared to submit up to 4 recommendations by July 2011 In the past these recommendations were accepted at Sections Congress Recommendations will be categorized & distributed in advance of SC2011 At SC2011, delegates will discuss merits of recommendation rather than specific language used in the recommendation. The template for submitting a recommendation is currently being revised by SC ad hoc committee. 28

29. SC2011 Web Site Updated to include the following information Hotel information Local Tourism links Weather/Climate information Latest information SC 2011 Program Link to update on SC08 Recommendations Request for an individual to apply for a letter of invitation to the SC2011 www.ieee.org/sc2011 29