1. Long Term Planning Tools for Administrators PLANS/MAP/ACT

2. PLANS Develop PLANS to see if the project is achievable: P = Purpose of the project L = Learning that must take place A = Adaptations required by stakeholders N = Needs (human, physical, financial) S = Support required to meet needs (Ted Wall, 2005)

3. PLANS As a group, complete each of the sections for PLANS Refer to the PLANS as you move through MAP and ACT, which is the means for creating the action plan and time line for the project (Ted Wall, 2005)

4. Action Plan: MAP/ ACT Create a Main Activity and Products Map (MAP): A MAP is a hierarchy of all the things a project needs to produce (physical, human, financial) in order to achieve its objectives. A Main Activity is anything that you would need to do with people to move the project forward. A Product is anything you might need to produce for the project. (Ted Wall, 2005)

5. Action Plan: MAP/ ACT Developing the MAP: Generate as many ideas for activities and products as possible on post-it notes- one idea per post-it note Post on chart paper, or organize using graphic organizer on computer Order them in sequence

6. Action Plan: MAP/ ACT Create an Activity Completion Timetable (ACT) ACT is all the tasks that need to be completed to produce the activities and products of the project: Write down as many tasks as possible related to the activities and products List who, when, where, amount of time for tasks Organize MAP in a graphic (post-its or power point) (Ted Wall, 2005)

7. Session Title and date Main Activities Products ACT: All tasks that need to be completed for the activity and products Who When Where Amount of time for task ACT: All tasks that need to be completed for the activity and products Who When Where Amount of time for task ACT: All tasks that need to be completed for the activity and products Who, When, Where Amount of time for task

8. Session 1: Planning Session for Smurals 2006/2007 Julie, Damian, Ann, Eldon Meet at School Board (March 16 th ) Set Agenda Beforehand: Principals Meeting Decisions to be made: -Location -Release time for teachers -$ Budget -Confirm focus for next year -Set focus for Workshops -Contact presenters/speakers -How do we form planning teams and pick themes ? Julie: -Agenda -Volleyball -Planning Sheet -E mail agenda to schools 2 weeks before -Email for review -Organise Room – Tables etc. Damian: -Intro -Lunch/Food etc -Collated Topics -Collated Evaluations -$ Eldon -E Mail feedback Eldon: - Intro BAL topics -Create Evaluation Sheet & Email -Budget