1. Validation of Participants
Open Info Day
Horizon 2020: Health, demographic change and wellbeing
Francisco de la Torre
REA A1- Validation Services
22 November 2013
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2. Validation of participants
Part 1: How to obtain a PIC Part 2: The validation process and LEAR nomination Part 3: Update of organisation data
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3. Glossary
PP Participant Portal PIC Participant Identification Code LEAR Legal Entity Appointed Representative VS Validation Services
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4. Part I
How to obtain a PIC
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5. What does the Participant Portal offer?
Amongst other features, the PP hosts the organisations registration module, from where the validation process starts:
Data submission & documents upload over a web interface
Generation of the Participant Identification Code
Nomination of the Legal Entity Appointed Representative

6. How to register your organisation?

7. Mandatory elements: legal name, address, contact and LEAR
Programme-related information: different statuses (including SME) are to be declared in order to participate in H2020
Financial Viability Check information to be filled out only when requested by the Validation Services

8. Once the registration completed:
After data submitted, you will receive an with the summary of your self-registration, and a temporary Participant Identification Code (PIC) will be provided to the applicant.
Applicants will be able to introduce corrections or updates to the data
The system supports documents upload up to 8 Mb.
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9. The validation process and LEAR nomination
Part II
The validation process and LEAR nomination
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10. The validation process:
The validation of a participant is unique and valid throughout the entire H2020 programme.
Entities validated under FP7 can keep their valid status and attributed PIC.
During the validation of a legal entity, the VS verify the (i) legal existence and (ii) the status of an applicant against H2020 Rules for Participation.

11. The validation process:
SME status will be declared through a self-questionnaire to be filled out by any entity not yet validated as SME. If the SME status is an eligibility criterion, the entity may voluntarily request the VS to confirm the SME status based on the result of this questionnaire

12. Documents for validation
Legal entities form (signed and dated version, 3 templates: private, public, natural person)
VAT document or proof of exemption
Registration extract (private entities) or law/decree (public entities)
LEAR nomination documents (blue ink)

13. Documents for validation
H2020 status:
Non-profit status
Research (non-profit) status
Higher education
International Treaty (international organisation)

14. Uploading documents

15. Uploading documents

16. Uploading documents

17. Providing documents upon request of VS
S Go to 'documents tab' Select the 'requested' field Browse option will appear Upload the relevant proof Click on 'submit for processing'

18. The LEAR nomination
LEAR nomination mandatory (to allow e-signatory for GAs and financial statements)
Existing FP7 LEARs will have to renew mandate for H2020 upon invitation by the VS or as soon as H2020 is launched
Required documents (blue ink): LEAR appointment letter, roles and tasks (mandate), ID, proof of empowerment for legal representation

19. Update of organisation data
Part III
Update of organisation data
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21. Request for update

22. Update data Go to participant portal=> my organisations
Select the programme
Encode the request
Click on 'update your data'
For legal or programme-related data, the VS might contact LEARs to provide legal/financial documentation

23. Useful links Organisations register module on the PP:
Frequently Asked Questions on the PP:
Research Enquiry Service:

24. Thank you for your attention!
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