1. TPAC GENERAL OPERATING SUPPORT GRANT (GOS) 2014-2015

2. Mission The Tucson Pima Arts Council fosters artistic expression, civic participation and the economic growth of our diverse community by supporting, promoting, and advocating for arts and culture. Goals To build the economic value of arts and culture. To stimulate vibrancy, quality of life and sense of place. To lead cultural planning. To strengthen organizational effectiveness and sustainability. To grow public and private financial support. To position TPAC as central to the region’s arts and culture.

3. GOS 2014-2015 Quality of Life Grant It is designed to sustain and grow the cultural vitality of our non-profit arts and cultural sector by supporting the presentation, aesthetic advancement and engagement with art and culture in Tucson and Pima County. It offers organizations an opportunity to reflect on how they serve the public at large and find ways of strengthening their capacity and economic viability. This grant applies to an organization’s operations through the entire 2014/2015 fiscal year. All 2014-2015 GOS awards are $5,000

4. Eligibility: GOS Grants – All organizations must operate within the Tucson City Limits or have a Board which consists of at least 30% Tucson residents. In addition, 30% of its Board of Directors must be from Tucson-Pima County. 30% of its projects must be produced on an annual basis in Tucson- Pima County. The organization must maintain an office presence with an address in Tucson-Pima County. – Organizations’ primary focus is to provide art programs and/or services that are open and accessible to the public. – Organizations must provide evidence of current 501c3 non-profit status. – To be eligible, applicants must have a history of programming within Tucson-Pima County for three consecutive years that includes the current year. – Applicants must have completed no less than two years of the CDP organizational profile. – Incomplete applications will not be accepted.

5. Things to note: Funds are not available to support capital improvements. Funding will not be determined based on a percentage of your organizational budget; budgetary information will be used to determine the appropriate panel category for the grant panel review and deliberation process. This is a competitive grant. TPAC will not be making partial awards. It is highly recommended that applicants attend the scheduled orientations and professional development opportunities offered as part of the GOS Grant process.

6. The Panel Process A panel consists of a minimum of one TPAC grants committee member, one TPAC board member and up to five civic community panelists. The TPAC Grants Manager is the facilitator at the panel meeting and reports on its proceedings as needed to the TPAC grants committee. Each application is scored by individual panelists according to the criteria in the guidelines. The final score is an average of the individual scores. The panel comments represent a consensus of the panelists’ review and discussion and do not express the opinion of any individual panelist. There may, in fact, be opposing views expressed within the comments. All Grant Review Panel members must declare any conflict of interest and will not participate in discussions or scoring of any programs presenting a conflict. The GOS Panels are open to the public. Applicants are welcome and encouraged to attend the panel deliberations.

7. Evaluation of GOS Applications Grant applications will be evaluated based on responses to the four questions in the Grant Narrative, the budget, and the quality and completeness of the application support materials. A total of 100 points is available for the narrative questions and the budget. The application support materials help to inform the overall evaluation of the grant and support the organization’s responses to the narrative questions, but are not given number scores.

8. GOS Grant Timeline October 8, 2014: 6:00-7:30 and October 24, 2014 5:30 – 7:00 pm Grants Orientation November 6, 2014: 2014 GOS Grant Deadline (postmarked by November 6) November 2014: TPAC Staff Review January 8-9 and 12-13, 2015: Panel Deliberations (dates to be confirmed) January 30, 2015: Award Notifications to Grantees

9. Grant Narrative Title each section of your narrative with the item to which you are responding. The narrative responses should not exceed the three pages in total. Number each page. Please use a 12-point font, Times New Roman type or Cambria, and 1-inch margins. You may NOT use double-sided pages. Questions: 1. How does your organization fulfill its mission? Include details about the organization’s programs. How do your organization’s goals for the 2014/2015 year support the organization’s mission? (20 points) 2. How does your organization serve the public at large? (20 points) 3. How does your organization improve the quality of life in Tucson, Arizona? (20 points) 4. Who is your audience? How does your organization diversify its audiences? (20 points)

10. Budget All organizations must submit a copy of their AZ CDP budget report for their last 2 fiscal years. Arizona Cultural Data Project www.azculturaldata.org www.azculturaldata.org Budget Notes: Include budget heading, number and explanation for line items in your budgets (required for line items that have a variance of 15%). Please use a separate page for budget notes. (See the example below.) EXAMPLE Revenue Admissions Ticket Sales: The reduction in ticket sales is due to limited resources. We did not produce a ticketed event in the 2013/2014 year.

11. Supporting Materials All supporting materials listed below are required. The application will be considered incomplete and will not be reviewed if any of the items below are not submitted. A one-page biography or resume of the key person(s) responsible for the artistic growth and for the management of the organization that includes their qualifications, background and experience. A list of CURRENT board members indicating their ethnicity, occupation and the number of years each has served on your board. Please spell out ethnicities (do not abbreviate). Evidence of your organization’s 501 c3 status. Additional support materials. These may include any of the following, totaling a maximum of three items: promotional materials, press, work samples and/or web site links. Samples can be hard copy, web links, pdf and jpeg format only. Please select these samples carefully.

12. Data Collection Forms The 2014/2015 GOS Grant application has two required forms that ask for data but are not considered by the panel: Quality of Life Impact Areas sheet: Tell us which area most closely aligns with your organization’s mission/goals by ranking them 1, 2 or 3: Civic Engagement, Empowerment and Community Cultural Development (definitions in application form pack). Demographics data required of TPAC by the government. Give your best estimates, using numbers, not percentages.

13. Grant Writing Tips Be specific in your narrative responses and give examples as “evidence” in support of your statements. Use clear, concrete language and avoid very dense sentences or too much jargon. Make sure you address each question in the narrative section directly and completely. Avoid unnecessary information or repetition that can make the important information harder to find or take up valuable space. Make sure to complete each part of the application and include all supporting materials in the format required in the grant guidelines. Have an associate or two (or friend, etc.) look over your application and give you their feedback as a reader.

14. Contact Us If You Have Questions If you have any questions or concerns contact: Stephanie Papaefthemiou, Grants Office 520-624-0595 ext. 18. stephanie@tucsonpimaartscouncil.org