1. NORTH CAROLINA Textbook Publishers’ Meeting March 13, 2014 1

2. Purpose 1.To provide an overview of Public School Laws and State Board policies for textbook adoption process 2.To provide an overview of the adoption calendar for 2014 3.To provide information related to legal and ethical issues 4.To answer questions related to NC Standard Course of Study for Mathematics

3. High quality instructional materials at the lowest cost Invitation for publishers to submit bids Evaluation for alignment to standards Recommendations to State Board of Education for adoption 3 Textbook Adoption March, 2014

4. § 115C-85. Defines textbooks § 115C-86. Directs the State Board of Education to select and adopt textbooks aligned to the Standard Course of Study § 115C-89. Requires the SBE to develop rules and procedures for publishers to submit bids and sign contracts 4 Public School Law March, 2014

5. …"textbook" means systematically organized material comprehensive enough to cover the primary objectives outlined in the standard course of study for a grade or course. Formats for textbooks may be print or nonprint, including hardbound books, softbound books, activity-oriented programs, classroom kits, and technology-based programs that require the use of electronic equipment in order to be used in the learning process. 5 § 115C-85 Defines textbooks March, 2014

6. 6 § 115C-89 Development of Invitation March, 2014 Contains information for Mathematics Vetted with Textbook Commission Has been reviewed and approved by General Counsel to the Board Approved by the State Board of Education on March 6, 2014

7. GCS-H-000 Textbook Adoption Schedule GCS-H-001 Curriculum Review Committee GCS-H-006 Textbook Company Register GCS-H-007 Annual Review of Legal and Ethical Considerations TCS-C-004 Standards of Conduct 7 SBE Policy March, 2014

8. 8 GCS-H-000 Schedule for the 2014 Adoption Process March, 2014 April 8 Sealed Bids Submitted TBD Selected Sites for Bid Samples June 13 Bid Submission Samples July 21-25 Evaluation Sessions August 11-12 Deliberations and Reconsiderations Meeting September 3-4 Recommendations for SBE Approval *September 12 Adopted Materials and Electronic Files Due October 3Contracts, Surety Bonds, Affidavits

9. 9 Sample Materials NEW for 2014 March, 2014 Publishers also must provide online access to sample materials or a CD-ROM for each Textbook Commission member of all materials provided in the bid samples. Online access information and CD- ROMs must be labeled as “Selected Sites Bid Samples” and submitted by June 13, 2014 to: Sylvia Moore Textbook Adoption Services North Carolina Department of Public Instruction 6343 Mail Service Center Raleigh, NC 27699-6343

10. May be submitted with sample bid materials Process takes approximately 25 days MetaMetrics contacts: – Eleanor E. Sanford-Moore esanford@Lexile.comesanford@Lexile.com – Emily Weller eweller@lexile.comeweller@lexile.com 10 Lexile Measures March, 2014

11. 23 members: – 5 Elementary Teachers or Principals – 5 Middle School Teachers or Principals – 4 High School Teachers or Principals – 3 Parents of Elementary Students – 3 Parents of Middle School Students – 2 Parents of High School Students – 1 Local Superintendent 11 Textbook Commission March, 2014

12. Membership varies for each adoption Lead by Textbook Commission members Comprised of teachers certified in the area under evaluation (e.g., for 2014 Mathematics program area) Preferred that evaluators are currently teaching in that area 12 Evaluation Committees March, 2014

13. 13 GCS-H-006 Publishers’ Registry March, 2014 Only companies on the registry maintained by the State Superintendent receive notice Publisher removed if “undue pressure” is exercised toward: – State Board of Education – Textbook Commission – Curriculum Review Committees – Evaluation Committees – Department staff

14. 14 GCS-H-007 Legal and Ethical Considerations March, 2014 “Undue pressure” defined as personal contact to advocate for the selection of a particular book or series of books Does not include social contact or presentations or written communication to the Commission for reconsideration or clarification

15. 15 GCS-H-007 Legal and Ethical Considerations March, 2014 At no time during the adoption process (from the time the State Board approves the call letter until the State Board adopts the list of textbooks) may the Commission or any of its members meet privately with any publishers’ representatives.

16. 16 TCS-C-004 Legal and Ethical Considerations March, 2014 Standards of Conduct Demonstrate highest standards of personal conduct Avoid actual or perceived conflicts of interest Avoid solicitation or acceptance of any actual or promise of a favor or reward

17. Questions?

18. Frequently Asked Questions Q: Publishers may only submit bids in two categories. Does that mean two of the seven program areas? A: K-12 Mathematics is considered to be one category. Publishers may submit bids for any grade levels for math; however, publishers must list the grade for each textbook on the bid form.

19. Frequently Asked Questions Q: How do you submit, “buy one, get one free?” A: North Carolina does not allow free items. All bid materials must be listed on the bid form. For example, workbooks that may accompany a student textbook may be listed on the bid form (A) as non-inventoried Accompanying Student Materials.

20. Frequently Asked Questions Q: For evaluation purposes, does the material have to be in final format? A: Materials do not have to be in final format for the evaluations, but all print materials must be in a format where pages will not come apart.

21. Frequently Asked Questions Q: If a publisher lists items on the bid form, may the publisher remove some items from the bid form? A: A publisher that wants to remove specific items from the bid form must submit the request in writing to Donna Brown prior to the evaluation week. For 2014, requests to withdraw items from the bid must be received by July 11, 2014.

22. Frequently Asked Questions Q: Does the surety bond cover one year or all five years of the contract? A: The surety bond must cover all five years of the contract.

23. Frequently Asked Questions Q: May local education agencies (LEAs) purchase materials that are not on the State-adopted list? A: Yes. Districts/schools have the flexibility to use any materials that meet the needs of their teachers and students. Schools may use state textbook funds as long as school improvement plans include provisions for using textbooks that have not been adopted by the State Board of Education. See G.S. 115C 98 b2 (1).

24. Frequently Asked Questions Q: May local education agencies (LEAs) use funds other than state textbook funds to purchase instructional materials from the State-adopted list? A: There is no specific prohibition from using other local, state, or federal funds to purchase materials from the State-adopted list. However, for some state and federal fund sources, there may be state or federal requirements specific to each fund source or grant that must be considered.

25. Frequently Asked Questions Q: Are publishers allowed to attend conferences or workshops during the “blackout” period? A: Publishers are not prohibited from attending workshops or conferences; however, publishers may not advertise any items that will be evaluated for the adoption.

26. Q.For the bid samples, do Textbook Commission members receive accompanying student material (ASM)and teacher enrichment material (TEM)? A.Textbook Commission members will receive all items listed on the bid proposal form A including ASM and TEM. Frequently Asked Questions

27. Q: Are publishers allowed to share materials with teachers at any time during the “blackout” period? A: Publishers may not speak privately to Commission members from the approval of the invitation until the SBE approves the textbooks. However, publishers may speak with teachers and promote materials after the evaluation week is over. For 2014, that period would be after July 25, 2014.

28. Frequently Asked Questions Q: When can textbooks be substituted? A: After the textbooks have been approved. PART IV (12)Revised or Later Copyrighted Editions: The Seller shall furnish to the State Superintendent of Public Instruction the new edition for both the pupil edition and the teacher edition of the new or revised edition with Form M submitted with the new or revised edition. A list of changes must accompany the new or revised edition.

29. Frequently Asked Questions Q: Will there be a textbook caravan for 2014? A: Due to the limited amount of funds available, there will not be a textbook caravan for the math adoption. Publishers may market materials to schools and teachers once the State Board has approved the list of adopted textbooks (i.e., the end of the “blackout” period).

30. Textbook Adoption Services Donna R. Brown, Director Donna.brown@dpi.nc.gov 919.807.3812 Dr. Ken R. Kitch, Coordinator Kenneth.kitch@dpi.nc.gov 919.807.3830 Sylvia Moore, Administrative Secretary Sylvia.moore@dpi.nc.gov 919.807.4009