1. ABBYY FlexiCapture for Invoices
Overview
Sergey Osypenko
ABBYY Ukraine

2. ABBYY on the Globe Founded in 1989
ABBYY on the Globe
North American HQ
European HQ
International HQ
Eastern European HQ
Founded in 1989
More than 1200 employees in 14 offices worldwide
Confidential 

3. Lexicography (dictionary creation)
4 CORE TECHNOLOGIES
Text recognition
Document analysis
Lexicography (dictionary creation)
Semantic

4. Did you know that… 70% of invoices are received on paper
Did you know that…
70% of invoices are received on paper
One invoice can be copied up to 5 times over its manual processing lifecycle
70%
Paper
30%
e-Invoice PDF Fax
According to research performed by Pentadoc Radar (sponsored by ABBYY) in 2012.
35% of companies are receiving invoices at multiple locations
Confidential 

5. Typical drawbacks of manual invoice processing
Typical drawbacks of manual invoice processing
Delayed or lost invoices
Long invoice processing cycle
Missing visibility & tracking
Missed benefits of early payment
Late payment fees
High cost of manual labor
Time inefficiently spent on data keying and checks
High operational costs
Confidential 

6. Did you know that companies which opted for AP automation report…
Did you know that companies which opted for AP automation report…
More than 2 times reduction in invoice processing costs
More than 50% faster invoice processing cycle
Reduced processing costs
Faster processing cycle x2
According to research published by Aberdeen Group, 2013
+50%
Confidential 

7. Invoice Processing
Legal aspects

8. Why Invoice Processing?
Invoice processing is part of the purchase (procure) to pay (P2P) process and covers the process from Reception of an invoice until the Payment
The focus of the accountant is
Legal compliancy: are all national requirements on a compliant invoice met
Calculative Correctness: is the invoice arithmetically correct; is the vat amount correctly calculated
Factual Correctness: are the price, quantity and quality as expected/ordered; detection of fraud
Paying in time: get early payment discounts and avoid late payment fees
ABBYY FlexiCapture for Invoices. Training course. Overview

9. Invoice Automation Process
Capture
Enable
Process
Fax
MFP
Mail
FC for Invoices
Archive
Destroy
Store
Validate
Notify

10. AP Automation Features Extract Data
 Invoice number and date
 Name and complete address of buyer
 VAT number of supplier and buyer
 Delivery date of goods/services
 Purchase order data
 Line items: description of goods, quantity, VAT rate, unit and total price
 Currency, subtotal, VAT rate, VAT amount, total
 Bank details
Recognition of the Buyer / Business Unit
Recognition of the Vendor: Non-Existing Vendor / Multiple Vendor – Vendor is always in the context of the BU!
- Definition of countries / languages / formatting
3. Header Data: Invoice & Delivery Date, Invoice Number, Document Type (Invoice, Credit Note)
Many optional fields on header basis are possible (Packinglist Number, CapEx, Project Number, Buyers Name, …)
4. Amount Data: Value of Goods, Net Amounts, VAT Amounts, Total – Additional Costs only important for invoices with PO
- VAT Domestic / International / Point of Delivery is important
5. Additional Information: Bank Account Check / Due Date
ABBYY FlexiCapture for Invoices. Training course. Overview

11. ABBYY FlexiCapture for Invoices
Product overview

12. What Is ABBYY FlexiCapture for Invoices?
Easy-to-use, intelligent ready-to-go solution for processing invoices
identifies data fields on the vast majority of invoices
helps to ensure legal compliance and consistency of data, facilitate invoice approval, and detect misbilling
based on the powerful ABBYY FlexiCapture platform
includes intelligent on-the-fly Auto-Training technology
ABBYY FlexiCapture for Invoices. Training course. Overview

13. Invoice Capture Process
ABBYY FlexiCapture for Invoices. Training course. Overview

14. Invoice Capture Process
ABBYY FlexiCapture for Invoices. Overview

15. ABBYY FlexiCapture for Invoices
Architecture types

16. Standalone architecture
ABBYY FlexiCapture for Invoices. Training course. Overview

17. Distributed architecture
ABBYY FlexiCapture for Invoices. Training course. Overview

18. ABBYY FlexiCapture for Invoices
Benefits & features

19. Ready-to-Run Benefits & Features
ABBYY FlexiCapture for Invoices. Training course. Overview

20. Flexible Benefits & Features
ABBYY FlexiCapture for Invoices. Training course. Overview

21. Ready for Tight Integration
Benefits & Features
Ready for Tight Integration
ABBYY FlexiCapture for Invoices. Training course. Overview

22. Multi-Channel Input Benefits & Features
ABBYY FlexiCapture for Invoices. Training course. Overview

23. Trainable Benefits & Features
ABBYY FlexiCapture for Invoices. Training course. Overview

24. Well-Designed Verification UI
Benefits & Features
Well-Designed Verification UI
ABBYY FlexiCapture for Invoices. Training course. Overview

25. Automated PO and Master Data Matching
Benefits & Features
Automated PO and Master Data Matching
ABBYY FlexiCapture for Invoices. Training course. Overview

26. Straight-Through Processing
Benefits & Features
Straight-Through Processing
Input
Recognition & Validation
Data review & Correction
Delivery to back-end
Touchless processing
ABBYY FlexiCapture for Invoices. Training course. Overview

27. Ready for Large Companies and International Businesses
Benefits & Features
Ready for Large Companies and International Businesses
ABBYY FlexiCapture for Invoices. Training course. Overview