1. GETTING AHEAD OF THE CURVE: SUCCESSFUL ACTIONS FOR BUILDING DEPARTMENTS TO ADDRESS PRESSURES - ELECTED OFFICIALS & BUSINESS Robert Wible Alliance for Building Regulatory Reform in the Digital Age at FIATECH & Principal, R. Wible & Associates Oregon Building Officials Association Quarterly Business Meeting January 23, 2009 Eugene, OR

2. MOVING THE CONSTRUCTION PROCESS FORWARD Getting & Staying Ahead of the Curve: Successful Actions by Building Departments  Share observations about forces impacting state and local government  “The Streamlining Imperative”  Actions you can take & tools from the Alliance you can use to enhance public safety & economic development /recovery - “Down Time is the Best Time”  Examples of new tools – ePlan Review & “L.A. Basin Project” – Demonstrate interoperability in mobile field inspections – safety/damage assessments

3. MOVING THE CONSTRUCTION PROCESS FORWARD The Alliance for Building Regulatory Reform in the Digital Age at FIATECH  A Public/Private Partnership of Associations & Government Agencies – Summer of 2001 –NACo, Mayors, NGA, NASCIO, Federal Agencies HUD, DOE, NIST… –FIATECH, AIA, NAHB,AGC,BOMA, …. –Wisconsin; Los Angeles; Fairfax County, VA ; Salem, OR, etc..  Share best practices to improve gov’t effectiveness & efficiency  Provide streamlining resources that, when adopted, have reduced regulatory costs by 40-60 %

4. MOVING THE CONSTRUCTION PROCESS FORWARD The Alliance Mission  Enhance our nation’s public safety, disaster resilience and economic competitiveness…  By streamlining and applying information technology to the nation’s regulatory process…  Making it more effective and efficient.  This is not about regulatory abandonment!!!

5. MOVING THE CONSTRUCTION PROCESS FORWARD Forces Impacting Construction And Regulation  Our world is in rapid transformation/turmoil  We live and work in unique and challenging times: –At no other time in past 30 years have economic & safety pressures been greater on our communities & construction industry (9-11 & Katrina) –At no other time has public impression of the competency of government been lower –At no other time has technological change been more rapid –Challenges of an economy in severe recession

6. MOVING THE CONSTRUCTION PROCESS FORWARD Forces Impacting Construction, Elected Officials and Regulation 6 CHALLENGING FORCES – 1990s to Present – Now coming together in a perfect storm….  Economic –changing role of nation in global economy & now in severe recession  Reduced Resources –demands for downsizing and increased efficiency in govt.  Public Safety –greater demand from natural disasters and terrorism  Demographic –aging population & immigration  Environmental –energy costs, resource depletion & global warming  Technological –rapid changes & new technologies

7. MOVING THE CONSTRUCTION PROCESS FORWARD Sample Forces REDUCED RESOURCES TO GOVERNMENT - Know too well:  Tax payer & legislature limitations on revenues/expenditures  Downsize government & R.I.F.s  While at same time demands for greater governmental efficiency with less resources –“Do more with nothing” –Imperative to attract & keep businesses open –Yet be prepared for stimulus and next economic boom!

8. MOVING THE CONSTRUCTION PROCESS FORWARD Construction Industry Response to these Forces?

9. MOVING THE CONSTRUCTION PROCESS FORWARD Construction Industry Response  Initial Response to Overwhelming Economic Forces Caused by Recession: - Retrench - Postpone projects or build elsewhere - Home Builders - Dump land & look at higher densities for future building - Look for and promote “shovel ready” projects for economic stimulus packages - State/Fed

10. MOVING THE CONSTRUCTION PROCESS FORWARD Construction Industry Response – Growing Demands to  Build Safer, Faster, Better & Less Cost by: - Building Green & Sustainable - Applying Information & Other Technologies to Construction to reduce waste: –BIMs (Building Information Modeling) for whole building life cycle - construction thru O & M, renovation & demolition. –Supply chains are integrated into Virtual Building design and construction systems –Support IT for less time in regulatory system

11. MOVING THE CONSTRUCTION PROCESS FORWARD Government’s Response to Forces?  ELECTED OFFICIALS: - Retrench - Go Green - Find ways to be more efficient - Promote Fed funding for “Shovel Ready”

12. MOVING THE CONSTRUCTION PROCESS FORWARD Pressures from Construction Industry & Elected Officials on Your Departments  Make your programs support their “Green Initiatives” - Fast track to green projects  Demand greater energy conservation enforcement out of codes depts.  Reduce Staff funding / travel/ resources  Demand greater efficiency (speed) in admin & enforcement activities & be prepared for next boom  Be ready to facilitate “shovel ready” projects

13. MOVING THE CONSTRUCTION PROCESS FORWARD The Efficiency Imperative = A “Streamlining Imperative”  With reduced investments, credit, for construction & revenues for government  With increasing unemployment  With greater emphasis on energy conservation, sustainability & reduced waste  Can no longer afford an inefficient regulatory system that: - Takes 60% more time than efficient systems - Slows use of innovative technologies

14. MOVING THE CONSTRUCTION PROCESS FORWARD Building Department Response ?  How prepared are building departments to respond to these demands? - How Green? - How “regulatory ready?” - How staffed & funded ? - How efficient ? - What technologies in use ? Available? - What allies to support adequate response? A look at I.T. usage nationwide ……..

15. MOVING THE CONSTRUCTION PROCESS FORWARD The Regulatory System Response Thru the 2008 ?  Nationwide, only 10% of 40,000 jurisdictions, adopting and enforcing building codes, use IT –Only 2% allow electronic submission of plans –less than 1% do reviews –Less than 4% use mobile inspection technology  Near total lack of inter- operability of building data within same jurisdiction  Virtually none between jurisdictions  Yet………

16. MOVING THE CONSTRUCTION PROCESS FORWARD Promising Jurisdiction Responses  Statewide Responses: Oregon ePermitting project; Wisconsin looking into ePlan Review & BIM, Louisiana IT Roadmap  Regional Responses – Joint Venture in S. Bay Area of California looking at regional ePlan review  Multi-County approaches in several states  Growing number of local jurisdictions applying IT across all programs – reduce amount of time by 60 %

17. MOVING THE CONSTRUCTION PROCESS FORWARD Example of Savings – Applying IT to All Processes - 18 mos. down to 9 mos.

18. MOVING THE CONSTRUCTION PROCESS FORWARD So What Can Be Done to Respond & Get and Stay Ahead of the Curve?  What Can Be Done Now to Support Economy & be “Regulatory Ready” for “Shovel Ready” Stimulus Projects?  Internal Actions  Actions to be Taken Collectively  Two Sample Streamlining & IT Projects

19. MOVING THE CONSTRUCTION PROCESS FORWARD Moving from Behind the Curve to Ahead of It - Internal Actions  Addressing Perceptions vs. Realities  Turning Adversaries into Allies  Sharing Best Practices in Streamlining & Being both More Efficient & Green  Tools at your disposal now  An Agenda for Change – requiring interoperability in hardware / software

20. MOVING THE CONSTRUCTION PROCESS FORWARD Moving from Behind to Ahead of the Curve – Internal Actions  Addressing Perception vs. Reality – A Proactive approach - more outreach now to your external stakeholders & elected officials to: - Share examples of efficiencies you already have achieved - Ways in which you enhance economic development & speed to recovery from disasters - Identify areas in need of improvement & start to work on them ahead of being directed “Down Time” is the “Best Time” to assess & start action

21. MOVING THE CONSTRUCTION PROCESS FORWARD Moving from Behind to Ahead of the Curve  Turning Adversaries into Allies: - Most successful programs reach out to external stakeholders and involve them in recommending & making improvements to their programs. (Milpitas, CA’s – “Partnership to Achieve Goals”) - Work now on staff culture – from regulator to partner in construction of safe, efficient buildings (Salem, OR – Advisory Committee)

22. MOVING THE CONSTRUCTION PROCESS FORWARD Moving from Behind to Ahead of the Curve  Sharing Best Practices - Green & Streamlining - Identify & publicize existing green benefits from I.T. & streamlining already done – ePermitting, remote field inspection technology, IVR systems, etc. - Identify & publicize streamlining efficiencies – reduced time in regulatory system, more efficient uses of staff – 40% - 60% reductions.

23. MOVING THE CONSTRUCTION PROCESS FORWARD Alliance Streamlining Materials Help You Get & Stay Ahead of the Curve:  Work with Private Sector to act on the complex interacting forces impacting them & government  Identify & reduce barriers to streamlining  Work with stakeholders & elected officials to embrace & fund technologies & change  Successfully implement information technology to enhance effectiveness & efficiency

24. MOVING THE CONSTRUCTION PROCESS FORWARD Available Alliance Resources  Alliance for Building Regulatory Reform in The Digital Age - now at FIATECH identifies barriers, shares & promotes best practices to eliminate by producing: –Surveys, Guides & Information on Streamlining & I.T. for Elected Officials Model Procurement Requirements Demonstration of Interoperability E-Plan, Remote Field Inspection, etc. ROI Data for Jurisdictions Streamlining Toolkit Guides on IT Tools & How to Fund & Apply Top 10 Reasons Why IT Not Used

25. MOVING THE CONSTRUCTION PROCESS FORWARD Tools You Can Use with Elected Officials & Stakeholders / Customers  Streamlining Toolkit

26. MOVING THE CONSTRUCTION PROCESS FORWARD Tools You Can Use – Two Examples: ePlan Review & Interoperability White Papers ePlan Submission/ Review/Tracking & Storage New White Paper: From Paper to Digits – Steps to Move Your Community into the Digital Age

27. MOVING THE CONSTRUCTION PROCESS FORWARD Specific Benefits of Electronic Plan Submittal, Review, Tracking & Storage  Speed building construction at reduced cost  Significantly reduce number of errors in design & construction  Significantly reduce energy used in repeated trips to building department / paper consumed, storage space  Speed reconstruction after a disaster  Prepare community for future – BIM, first responder database of “as-builts”

28. MOVING THE CONSTRUCTION PROCESS FORWARD Immediate Green Benefits  Using e-Plan Submission/Review, a jurisdiction issuing 3,000 permits/year saves : –312,00 miles of driving & 20,800 gallons of gas & $57,200 in fuel costs –457,600 lbs of carbon dioxide emitted –192,000 lbs of paper (239 trees) –Paper storage for 12,000 lbs of drawings

29. MOVING THE CONSTRUCTION PROCESS FORWARD How to Move from Paper to Digits & or Apply Other IT  Perform Self-Assessment using Work Group comprised of internal & external stakeholders (White Paper Checklist) –Work flow & work load –Personnel & Organizational issues –Operating Budgets –Technical expertise & existing technology –Communications & Coordination

30. MOVING THE CONSTRUCTION PROCESS FORWARD How to Move from Paper to Digits  Step by Step Process for Acquisition & Implementation including: –Access lessons learned –Build & maintain stakeholder support –How to work with Staff –Funding & RFP issues –Hardware (monitors) & software

31. MOVING THE CONSTRUCTION PROCESS FORWARD Successful Efforts to Move from Paper to Digits  Phasing in: Submission, Tracking, Storage, & then Electronic Plan Review

32. MOVING THE CONSTRUCTION PROCESS FORWARD Successful Efforts to Move From Paper to Digits  Lesson’s Learned by Communities that have added electronic plan submission, review, tracking & storage.  Case studies & information on other contacts: –Maricopa County, AZ –Osceola County, FL –Bend, OR

33. MOVING THE CONSTRUCTION PROCESS FORWARD Collective Actions We Can Take to Move Ahead of the Curve (OBOA)  Share your successes & lessons with others – including media, industry & elected officials  Look Ahead, Learn About and Support: - integration of BIM into ePlan systems - ICC’s SMARTcode initiative & use  Require interoperability in future procurements

34. MOVING THE CONSTRUCTION PROCESS FORWARD An Agenda for Change: Requiring Interoperability in Hardware / Software  Alliance Model Procurement Requirements Available on website: www.natlpartnerstreamline.org www.natlpartnerstreamline.org  Second Streamlining Example: The L.A. Basin Project – demonstration interoperability in hardware / software used in safety/disaster damage assessment reports – remote field inspections – Funded by U.S. DHS

35. MOVING THE CONSTRUCTION PROCESS FORWARD The Problem In the aftermath of a disaster what can be done to speed: - Conducting of safety/damage Inspections? - Getting inspection results Into central database to understand magnitude? - Completion & submission of ATC forms to get victims & Federal disaster assistance funds?

36. MOVING THE CONSTRUCTION PROCESS FORWARD Lesson From Katrina  Mobile inspection technology can significantly speed conducting & compiling safety/damage assessments & immediately enter results onto forms to speed claims / recovery - 120,000 homes in 6 weeks!  L.A. Basin Project – Can we apply this in California with diverse hardware/software on a regional and then statewide basis?

37. MOVING THE CONSTRUCTION PROCESS FORWARD L.A. Basin Project  In 2007 - CA OHS support, CA OES $125,000 grant from U.S. DHS to:  Work in L.A. Basin to “Demonstrate Regional Interoperability of Mobile Safety/Damage Assessment & Inspection Technologies” to prove concept CA & local govts can build: - a regional - a statewide network of safety/damage assessment inspectors to speed disaster reporting & recovery

38. MOVING THE CONSTRUCTION PROCESS FORWARD Demonstrating Interoperability in Remote Field Inspections- L.A. Basin  10 month project with CA OES to: - Study feasibility of getting diverse hardware/software used in remote field inspection (damage assessment reports) to exchange data. - Survey of Region - Pilot demonstration project with 4 jurisdictions – Gardena, Glendale, San Dimas & Santa Clarita - Implement in regional disaster drill

39. MOVING THE CONSTRUCTION PROCESS FORWARD Demonstrating Interoperability in Remote Field Inspections- L.A. Basin  Diverse hardware: Lap tops, PDA’s, with diverse software (Accela, Infor/Hansen, Selectron, etc.)  Damage assessment data migrate immediately into FEMA forms  When successful expand to full L.A. Basin departments & then statewide  Start: May – June –Survey  Demos: August & November

40. MOVING THE CONSTRUCTION PROCESS FORWARD Phase II - Pilot Demonstration  Pilot Demonstration: - Design methodology to use / link diverse hardware & software & get it to compile data & send to central point INTERNET or VPN JURI DATA STAGED and INSPECTION DATA IVR and MOBILE DEVICES with PROPAGATED DATA PAPER-BASED FORMS FEMA FORMS

41. MOVING THE CONSTRUCTION PROCESS FORWARD Outcome of Pilot Demonstration  August 27, 2008:  4Jurisdictions 8 different devices 3 different software systems & all: pulled down addresses, conducted inspections, uploaded to central data point & downloaded inspection results onto ATC – 20 forms

42. MOVING THE CONSTRUCTION PROCESS FORWARD Expanded Demonstration During Golden Guardian – 7.8 Quake  Revised Methodology - Expand number of jurisdictions but also: - Test under realistic disaster conditions - “Grab and go” - Use more IVR - Use paper inspection forms – scan to upload - Central data point in GG SOC Sacramento - Mockup actual building – LAUSD Middle School #3 S. Shatto Place, L.A.

43. MOVING THE CONSTRUCTION PROCESS FORWARD Lessons Learned  Simulated & actual damage conditions were successful test of technologies  Paper-based & IVR inspections strengthen future system  Inspection of mocked up school beneficial  Need to simplify all aspects of technology

44. MOVING THE CONSTRUCTION PROCESS FORWARD Recommendations to California  Regional Network can be readily built using mobile technology, IVR & paper  Keep system simple  Work on issue of address uniformity  Work on interoperability standard to go into future procurements of IT  Build Regional & then Statewide Network  Share outcome from Phase II with other states to consider similar compatible networks (SAP)

45. MOVING THE CONSTRUCTION PROCESS FORWARD Next Steps – Phase III & IV with California - Under Development  Phase III – Build first network in S. California – 2009  Phase IV – Expand Network Statewide – 2010 -2011 & expand to other states - Oregon ? April ’09 –”Cascadia Peril” ?

46. MOVING THE CONSTRUCTION PROCESS FORWARD Additional Resources to Help You Get & Stay Ahead of the Curve  ALLIANCE at FIATECH - Membership - Monthly conference calls / webinars on streamlining & IT issues with construction industry & IT Community - Share best practices & develop new streamlining & I.T. materials Also see article in December issue of ICC’s “Building Safety Journal”

47. MOVING THE CONSTRUCTION PROCESS FORWARD For More Information  Contact me: 703-568-2323 wible@fiatech.org / rcwible@comast.netwible@fiatech.org rcwible@comast.net  Visit our websites www.natlpartnerstreamline.org www.fiatech.org  I am located here in Oregon in Hillsboro 30% of time if you want to meet!

48. MOVING THE CONSTRUCTION PROCESS FORWARD Questions?