1. How to Use the Grade Point Calculator A Brief Description

2. What the calculator does The Grade Projection Calculator (GPC) is designed to compute a student’s: The Grade Projection Calculator (GPC) is designed to compute a student’s: Weighted GPA Weighted GPA Qualifying Points Qualifying Points Necessary Future GPA to stay in good academic standing Necessary Future GPA to stay in good academic standing Most importantly if the qualifying points are negative the student is below the 2.5 minimum standard Most importantly if the qualifying points are negative the student is below the 2.5 minimum standard

3. A few important notes The (GPC) has many hidden formulas. Please do not unhide the hidden rows as it will be hard to read The (GPC) has many hidden formulas. Please do not unhide the hidden rows as it will be hard to read If the columns of the GPC are to narrow it will round decimals leading to inaccurate tallies. If the columns of the GPC are to narrow it will round decimals leading to inaccurate tallies. If you think you affected something on the GPC quit without saving and reopen or re- download the file If you think you affected something on the GPC quit without saving and reopen or re- download the file

4. If there are any problems If there are any problems or concerns about the GPC please contact me. If there are any problems or concerns about the GPC please contact me. The best way to reach me is by e-mail or calling Cathy Thornhill in the OIA office : The best way to reach me is by e-mail or calling Cathy Thornhill in the OIA office : RChellapilla@sgu.edu RChellapilla@sgu.edu RChellapilla@sgu.edu

5. Using the GPC Calculator I will try to make this PowerPoint as visual as possible. I will try to make this PowerPoint as visual as possible. There is also a word file called Description of Calculator for more detailed information on the fields There is also a word file called Description of Calculator for more detailed information on the fields In addition I am supposed to do a demonstration on sonic foundry however this is tentative at this time. In addition I am supposed to do a demonstration on sonic foundry however this is tentative at this time.

6. Using the GPC Calculator con't The only valid grades are A, B, C, F, and W (use W for incomplete grades (I) as well. The GPC is not case sensitive The only valid grades are A, B, C, F, and W (use W for incomplete grades (I) as well. The GPC is not case sensitive The calculator is only to be used for student admitted in term 2 or after term 2 as the new minimums only apply to them. The calculator is only to be used for student admitted in term 2 or after term 2 as the new minimums only apply to them. The calculator is broken into 6 sections one for each term. Each section begins with column headlining and ends with a Blue border. The calculator is broken into 6 sections one for each term. Each section begins with column headlining and ends with a Blue border.

7. The fields of the GPC and an Example To start, I will explain the first 3 fields of the GPC and what happens. To start, I will explain the first 3 fields of the GPC and what happens. As stated the GPC is broken into 6 term sections each new term beginning with a column heading. As stated the GPC is broken into 6 term sections each new term beginning with a column heading. The field you will use the most is the Enter Grade field, in addition you may use the Retaken field it the student has retaken the course. The field you will use the most is the Enter Grade field, in addition you may use the Retaken field it the student has retaken the course. You will start by entering a grade into the enter grade column as shown on the transcript. For incompete (I) use W. You will start by entering a grade into the enter grade column as shown on the transcript. For incompete (I) use W. Course Name Enter Grade Retaken Course x Course y Course z

8. Example 1 Now lets enter grades into fields below; I will use first term courses for this example. Now lets enter grades into fields below; I will use first term courses for this example. I have noted which column I am referring to. Remember there are many hidden columns where formulas exist I have noted which column I am referring to. Remember there are many hidden columns where formulas exist For this student I have given him a B, C,F, and A respectively. For this student I have given him a B, C,F, and A respectively. Course Name (col D) Enter Grade (col E) Retaken (col G) Histo Cell Bio B AnatomyC BiochemistryF Topics in medicine A

9. Example 1 When you enter grades into col E, you will immediately notice that numbers appear in col K, col O. When you enter grades into col E, you will immediately notice that numbers appear in col K, col O. Col K – Simply tells the credits of the course, if you put a W into col E, no credit value will be given. Col K – Simply tells the credits of the course, if you put a W into col E, no credit value will be given. Col O will tell you the GPA by subject. Col O will tell you the GPA by subject. Col V is why the GPC was made, it tells the qualifying points based on the new standard. Notice that if the grade is a C or F the numbers are negative i.e (-#) Col V is why the GPC was made, it tells the qualifying points based on the new standard. Notice that if the grade is a C or F the numbers are negative i.e (-#) The values are determined by the number of credits and the letter grade. The values are determined by the number of credits and the letter grade. Course Enter Grades (col E) (col E) Credits earned (col (K) GPA (col O) Qualifying PTS per subject (col V) HistoB432 AnatomyC82-4 BiochemF60-15 Topics in med A140.5

10. Example 1 Observe that I ommited col J, col L, and col T from the previous example. Also notice that those columns are ‘walled off’ as the results for these columns are at the bottom of the term section. Observe that I ommited col J, col L, and col T from the previous example. Also notice that those columns are ‘walled off’ as the results for these columns are at the bottom of the term section. Usually between 5 to 8 rows below you will see the word “For Term:” Usually between 5 to 8 rows below you will see the word “For Term:” Directly under that you will see “For All Terms:” Directly under that you will see “For All Terms:” In the cells right next to these fields a disply of what the totals are for the terms and for all terms of the respective categories. Look at the example on the next page. In the cells right next to these fields a disply of what the totals are for the terms and for all terms of the respective categories. Look at the example on the next page. Course Enter Grades (col E) (col E) For term and For all terms: (col J) GPA (col L) Qualifying PTS per subject (col T) HistoB AnatomyC BiochemF Topics in med A For Term For All Terms

11. Example 1 As you can see at the end of each section totals will appear once grades are entered. As you can see at the end of each section totals will appear once grades are entered. As you can see this person has negative qualifying points i.e. (-15.5) qualifying points as a total. As you can see this person has negative qualifying points i.e. (-15.5) qualifying points as a total. This means that she or he is below the minimum. This is confirmed by the GPA for the term. This means that she or he is below the minimum. This is confirmed by the GPA for the term. The next 4 columns after the thin white divider will tell what GPA the student needs to eliminate their negative qualifying point totals and return to the minimum of a 2.5 (see the next slide) The next 4 columns after the thin white divider will tell what GPA the student needs to eliminate their negative qualifying point totals and return to the minimum of a 2.5 (see the next slide) Course Enter Grades (col E) (col E) For term and For all terms: (col J) Credits earned (col K) GPA Tally (col L) GPA (col O) Qualifying PTS totals (col T) Qualify PTS per subject (col V) HistoB432 AnatomyC82-4 BiochemF60-15 Topics in med A140.5 For Term 19 1.68 -15.5 For All Terms 19 1.68 -15.5

12. Example 1 So as you can see all the results for the future projections are at the bottom of the term section. So as you can see all the results for the future projections are at the bottom of the term section. The GPA is weighted on the number of credits left. The GPA is weighted on the number of credits left. On the next slide I will show what to do if a student Retakes the course On the next slide I will show what to do if a student Retakes the course Course Enter Grades (col E) (col E) Future Projections (Col Y) GPA equired (col Z) Credit Tally (Col AA) Credits Left(col AB) HistoB AnatomyC BiochemF Topics in med A Future Projection 2.73 Credits Left 66

13. Example 2 Now lets say the student who got an F in bio chem retakes the course. Now lets say the student who got an F in bio chem retakes the course. Simply enter the retaken into the adjacent cell as below the calculator will update the results. Simply enter the retaken into the adjacent cell as below the calculator will update the results. Course Name (col D) Enter Grade (col E) Retaken (col G) Histo Cell Bio B AnatomyC BiochemistryFA Topics in medicine A

14. Example 2 In this example the student retook the course which they failed and got an A. In this example the student retook the course which they failed and got an A. While this raises the student’s subject GPA for the subject back up to 2 it does not erase their qualifying point deficit. While this raises the student’s subject GPA for the subject back up to 2 it does not erase their qualifying point deficit. Course Enter Grades (col E) (col E)Retake For term and For all terms: (col J) Credits earned (col K) GPA Tally (col L) GPA (col O) Qualifying PTS totals (col T) Qualify PTS per subject (col V) HistoB432 AnatomyC82-4 BiochemFA62-6 Topics in med A140.5 For Term 19 2.32 -6.5 For All Terms 19 2.32 -6.5

15. Example 2 The student is now still below the 2.5 minimum however the total has changed considerably. The student is now still below the 2.5 minimum however the total has changed considerably. Again the most notable fact of the new system is that the student A does not cancel out their F. Again the most notable fact of the new system is that the student A does not cancel out their F. Course Enter Grades (col E) (col E)Retake Future Projections (Col Y) GPA equired (col Z) Credit Tally (Col AA) Credits Left(col AB) HistoB AnatomyC BiochemFA Topics in med A Future Projection 2.55 Credits Left 66

16. Example 3 Now instead of giving the student an F they decide to withdraw from the course Now instead of giving the student an F they decide to withdraw from the course Course Name (col D) Enter Grade (col E) Retaken (col G) Histo Cell Bio B AnatomyC BiochemistryW Topics in medicine A

17. Example 3 Now lets see an example of where a student withdraws after they realize they are having difficulties at mid term. Now lets see an example of where a student withdraws after they realize they are having difficulties at mid term. Course Enter Grades (col E) (col E)Retake For term and For all terms: (col J) Credits earned (col K) GPA Tally (col L) GPA (col O) Qualifying PTS totals (col T) Qualify PTS per subject (col V) HistoB432 AnatomyC82-4 BiochemW6I0 Topics in med A140.5 For Term 13 2.46 -0.5 For All Terms 13 2.46 -0.5

18. Example 3 Now for the future projections Now for the future projections As you can see withdrawal makes a big difference As you can see withdrawal makes a big difference Course Enter Grades (col E) (col E)Retake Future Projections (Col Y) GPA equired (col Z) Credit Tally (Col AA) Credits Left(col AB) HistoB AnatomyC BiochemW Topics in med A Future Projection 2.51 Credits Left 72

19. Example 4 In this case the student is in good academic standing In this case the student is in good academic standing As one can see the is an incentive to withdraw instead of failing and retaking is far more compelling with the new criteria. As one can see the is an incentive to withdraw instead of failing and retaking is far more compelling with the new criteria. Course Enter Grades (col E) (col E)Retake For term and For all terms: (col J) Credits earned (col K) GPA Tally (col L) GPA (col O) Qualifying PTS totals (col T) Qualify PTS per subject (col V) HistoB432 AnatomyC82-4 BiochemWA6I-6 Topics in med A140.5 For Term 13 2.95 8.5 For All Terms 13 2..95 8.5

20. Question or Comments Please E-mail me if you have any question or comments RChellapilla@sgu.edu