1. Using Google Calendar & Google Forms to Organize Anything Lori Y. Lee Zanesville City Schools llee@zanesville.k12.oh.us Twitter @llee_zanesville http://goo.gl/B0HpL

2. Overview Zanesville's use of Google Calendars & Google Forms Creating a Google Calendar Creating a Google Form Using both to Organize Anything

3. Zanesville Use of Calendar & Forms Used in Media Center o Requests for Media Center Visits o Requests for Laptop Carts o Calendars for both Check out our Webpage o http://www.zanesville.k12.oh.us/domain/100 http://www.zanesville.k12.oh.us/domain/100

4. Creating a Calendar 1. Once in Google Account, choose Calendar 2. My Calendars select the arrow to find Create a New Calendar

5. Name the Calendar Make sure to specify the correct time zone

6. Setting up a Calendar On right side click the Gear Select Calendar Settings

7. Calendar Settings Many personalizations can be made o Date & time format o Default meeting length o Default calendar view o Viewing weather

8. Adding Events Click and drag on your calendar screen. Use the Create Event link. Create from your calendar list. Use the Quick Add link.

9. Publish a Calendar

10. What is a Google Form? A tool to build questionnaires or surveys Responses are recorded in a spreadsheet Notifications can be activated for immediate response

11. Creating a Google Form Go to Drive Create Choose Form

12. 1. Name your form 2. Choose a Question Type Text Paragraph Text Multiple Choice Checkboxes Choose from a list Scale Grid 3. Type question 4. Is it a Required Question 5. Edit/Copy/Delete Question

13. Creating a Google Form View an example of a Live Form http://goo.gl/vTW4T View the gathered data http://goo.gl/wuefs

14. Setting Form Notification 1. Under Tools go to Notification Rules 2. Decide how you want to be notified 3. When a form is submitted 4. When to receive an email

15. Publish a Google Form Several places to find Link to Embed o Spreadsheet side go to Form then to Embed form into Web page o Spreadsheet side go to Form then to Edit Form  At the bottom on the form will be a link address to publish form  At top click More Actions for Embed

16. Google Form Refreshed

17. Google Form Refreshed Features Forms now allows users to collaborate with others in real-time Multiple users can work on the same form simultaneously Unlike the previous version, forms are no longer tied to a specific spreadsheet. Responses are collected and stored only in the form If owners prefer to see the data in a spreadsheet, they can specify a destination spreadsheet for the data at any time.

18. Q & A Feedback http://goo.gl/dAiJm Thanks for attending!