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Managing Project Quality

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Presentation on theme: "Managing Project Quality"— Presentation transcript:

1 Managing Project Quality

2 Quality According to PMBOK, project quality is defined as “the degree to which a set of inherent characteristics fulfill requirements.”

3 Importance of Quality Determined by industry or tolerance for error
Critical: health or safety related

4 Quality Within Project Management
Required in all stages Initiation and closure Goals and level of achievement (lessons learned) Planning Determine ways to control quality Execution and control Feedback mechanisms to monitor and adjust

5 Quality Can Be Applied To: The project team Processes Success level
Sets performance expectations Processes Identifies ways to control quality Success level Allows team to determine the level of quality attainment

6 Pioneers in Quality Management
Deming 14 points of quality Juran Pareto Principle (80/20 rule) Ishikawa Cause and effect diagram (Fishbone diagram)

7 Balanced Scorecard Developed by Kaplan & Norton
4 views of organizational activity Learning and Growth Business Process Customer Financial

8 Quality Standards ISO9000 Six Sigma Quality management focus
Customer quality requirements Regulatory requirements Enhance customer satisfaction Continual improvement Six Sigma To achieve Six Sigma, a process must not produce more than 3.4 defects per million opportunities Champion, Master Black Belt, Black Belt, Green Belt proficiency designations

9 Certificates/Awards Baldridge National Quality Program
Designed to encourage organizations increase their competitiveness by focusing on: Delivering ever improving value to customers Improving overall organizational performance Total Quality Management (TQM) A description of the culture, attitude, and organization of a company that strives to provide customers with products and services that satisfy their needs Emphasizes processes being done right the first time and defects and waste eradicated from operations

10 Quality Where do you focus? How do you measure?
What is the return on investment?

11 Quality Planning Quality planning
The process of identifying relevant quality standards and developing a plan to ensure the project meets those standards

12 Quality Planning – Inputs
Enterprise factors Government regulations Standards or rules specific to organization’s product or service Organizational process assets Quality policies/procedures/guidelines Lessons learned Project scope statement Project management plan

13 Quality Planning – Techniques
Cost/benefit analysis An evaluation of the costs and benefits of alternative approaches to a proposed activity to determine the best alternative Benchmarking Study of a competitor’s product or business practices in order to improve the performance of one’s own company Capability Maturity Model (CMM) Used to determine an organization’s capability with respect to best practices within a specific industry

14 Capability Maturity Model
Quality Planning – Techniques (cont.) Capability Maturity Model

15 Quality Planning – Techniques (cont.)
Design of experiments Application of selected statistical techniques to test the efficiency of certain project management approaches by testing factors that may influence a specific variable Cost of quality analysis (COQ) Cost to improve or ensure quality measures, as well as the cost associated with a lack of quality

16 Design of Experiments What is the research question?
Characteristics that are not part of the study still need to meet requirements. Make sure experimental measurement is reliable (and valid). Use statistics and principles up front. Be aware of known and unknown issues/problems. Be aware of what goes on during testing. Analyze results…statistically and graphically.







23 Types of Quality Costs

24 Reducing Quality Costs
Avoiding any failure costs by driving defects to zero Investing in prevention activities to improve quality Reducing appraisal costs as quality improves Continuously evaluating and altering preventive efforts for more improvement

25 Quality Planning – Outputs
Quality management plan A plan specifying how quality measures will be implemented during a project Quality metrics Operational definitions of specific, processes, events, or products, as well as an explanation of how they will be measured in terms of quality Quality checklists Tools used to ensure that a specific set of actions has been correctly performed

26 Quality Planning – Outputs (cont.)
Process improvement plan A plan specifying how to identify wasteful and non-value added activities Quality baseline The basis for which project quality is measured and reported Updates to project management plan Incorporation of quality management plan outputs into project management plan

27 Quality Assurance The process of ensuring that the project meets the quality standards outlined during the quality planning phase

28 Quality Assurance – Inputs
Quality management plan Quality metrics Process improvement plans Work performance information Approved change requests Quality control measures Implemented change requests corrective actions defect repairs preventive actions

29 Quality Assurance – Tools & Techniques
Quality planning tools and techniques can be applied Quality audits Structured and independent review activities designed to review other quality management procedures and to identify potential lessons learned Process analysis Examines how a process is performed

30 Quality Assurance – Outputs
Requested changes Recommended corrective actions Updates to organizational process assets Updates to the project management plan

31 Quality Control The monitoring of project activities in order to determine if specified quality standards are being met

32 Quality Control – Inputs
Quality management plan Quality metrics Quality checklists Organizational process assets Work performance information Approved change requests Deliverables

33 Work Performance Information
Status summaries of: Project deliverables Any collected performance measures Implemented changes from the original project management plan

34 Quality Control – Tools & Techniques
Cause and effect diagrams (Ishikawa) Control charts Pareto charts Flowcharts Histogram Run chart Scatter diagram Statistical sampling Inspection review Defect repair review

35 Ishikawa (fishbone) Diagram Sample

36 Control Chart Sample

37 Pareto Chart

38 Quality Control – Outputs
Quality control measurements Validated defect repair Updates to the quality baseline Recommended correction actions Recommended preventative actions Requested changes Recommended defect repair Updates to organizational process assets Validated deliverables Updates to project management plan

39 Questions?

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