1. Computing Laboratory Building & Facilities Overview Role of Building & Facilities Manager Helping you Cleaning Reporting problems Interface with the Estates Office Energy saving by all

2. To Ensure that the building & services meet the needs of all the occupants and users as efficiently, safely and cost effectively as possible. Working closely with University Estate Staff on all building issues. Computing Laboratory Role Of The Building & Facilities Manager

3. Typical responsibilities include: Ensuring the building is arranged to make the best use of space Managing refurbishments, renovations and office moves Managing general upkeep and maintenance Ensuring the building meets Health & Safety and legal requirements Managing facilities such as cleaning, waste disposal and contractor parking Negotiating the best deals and tenders with contractors and suppliers Managing security Ensuring cabling is installed for all IT requirements Telephones, Printers, Photo copiers work effectively Computing Laboratory

4. Furniture Layout Lighting Network cabling Telephone extension leads Deployment of visual aids equipment for lectures and presentations Wipe board/pin boards Door locks and key problems General equipment problems – printers, photocopiers, PC monitors etc. Sundries such as coat hooks, fans............. Computing Laboratory Helping you in your Office Environment

5. Corridors and Stairs Daily: Vacuum floors Dust doors -- (polish if wood finish) Dust door architraves Clean & dust skirting-boards Close and lock windows Lecture Rooms, Seminar Rooms, Library & Common Rooms Daily: Vacuum floors Dust doors -- (polish if wood finish) Dust door architraves and power trunking Clean & dust skirting-boards Dust window frames Close and lock windows Offices Offices are to be left locked in all circumstances. Daily: Empty waste bins Close and lock windows Twice per week: Vacuum Floors Dust doors - and polish (if wood finish) Dust door architraves and power trunking Clean & dust skirting-boards Dust window frames Computing Laboratory Cleaning Schedule Toilets & Showers Daily: Clean floors Clean toilets Clean sinks Clean the wall tiles where needed Restock toilet tissue Restock hand towels Empty wall bins Printer / Copier Rooms Daily: Empty waste bins Twice per week: Vacuum floor Dust doors - and polish (if wood finish) Dust door architraves and power trunking

6. Any problems relating to your work environment or facilities within the building, please report by email to the following addresses or in emergency’s call 73888 or 73845 technicians@comlab.ox.ac.uk joe.atherton@comlab.ox.ac.uk Computing Laboratory Reporting Problems Joe Atherton 73888 Colin James 73845 Peter Turner 73845 Barbara Beattie 73845

7. Computing Laboratory Interface With The University Estates Office General Principle The division of responsibility between the University Estates Office and the units occupying University space is similar to that between a Landlord and Tenant University Estates office is (The Landlord) responsible for the maintenance of the fabric of the building and for its electrical and mechanical systems. We (The Tenant) are responsible for internal decorations, internal building repairs and any additional services specifically required by the department.

8. Computing Laboratory Examples of INTERIOR responsibilities between Estates Office & Department Estates office Plastering and tiling to walls and ceilings. Joinery - doors, windows, staircases, skirting's, paneling, sash cords Glazing to partitions, doors and fanlights Sanitary fittings, internal pipes and drainage channels Hot and cold water pipes and supplies Central heating systems, radiators and pipes Maintenance of central heating boilers Air conditioning, ventilation and extractor fans Passenger lifts Department Routine maintenance and cleaning Loose floor coverings Interior decorations Locks and fastenings Cleaning of all glazing Furniture and fittings Cleaning of sanitary fittings and waste pipes Gas equipment - water heaters, radiators Electric equipment - lamps, heaters, fans Plugs, replacement of fuses Telephones and communication equipment

9. Computing Laboratory Examples of EXTERIOR responsibilities between Estates Office & Department Estates Roofs, skylights, walls, gutters, doors, windows and other joinery. Exterior decoration External name plates and notice boards Underground drains Rainwater, and other drain pipes and gutters Steps, roads and paths Cycle stands Heating pipes and ventilating equipment Underground service ducts Department Window cleaning Snow and litter clearing in the immediate vicinity Locks Temporary structures erected by departments Replacement of electric lamps and clocks Flag poles Security cameras

10. What is the university doing to save energy? Replace old equipment such as gas-fired boilers with new high efficiency boilers Replace individual ventilation controls with networked controls Rewiring electrical services where possible Draught-proofing windows Use natural ventilation instead of air conditioning where possible Refit washrooms with water saving taps and WCs Install low energy lighting Light areas only as needed Computing Laboratory Energy Savings by All

11. What you can do to HELP? Do not switch on computers, until they are needed Turn off PCs, terminals, personel printers (not network printers) at night and weekends and if practical, save your data and switch off your PC even during lunchtime –Leaving on a computer monitor overnight wastes enough energy to laser print 800 A4 pages If you’re not going to use your computer for a while turn off the VDU –screen savers may save the screen but they don’t save energy - the VDU consumes approximately two thirds of the power of a PC Switch off lights where possible –If everyone at the university turned off one fluorescent light for just one hour every working day we would save over £18,000 per year Report leaks or dripping taps –a tap dripping at 1 drip per second would waste 4.1 litres per day – that’s enough for 12 mugs of coffee Computing Laboratory Energy Savings by All

12. Thank You ! Computing Laboratory