1. © 2008 The McGraw-Hill Companies, Inc. All rights reserved. WORD 2007 M I C R O S O F T ® THE PROFESSIONAL APPROACH S E R I E S Lesson 8 Find and Replace

2. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 2 Objectives Find text. Find and replace text. Find and replace special characters. Find and replace formatting.

3. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 3 Find Text Locate specified text and formatting in a document. Quickly move to a specified location in a document.

4. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 4 Find Command Ribbon, Home tab, Editing group, Find command Press [Ctrl]+[F]

5. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 5 Find and Replace Dialog Box

6. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 6 Find Text

7. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 7 Search Options Match case Find whole words only Use wildcards Sounds like Find all word forms

8. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 8 Search Options

9. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 9 Wildcard Option

10. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 10 Previous/Next Buttons Previous Next

11. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 11 Find Formatted Text

12. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 12 Find and Replace Text Search for specified text or formatting and replace with a specified alternative. Perform a global replacement or a selective replacement. Use the replace command to delete text automatically.

13. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 13 Replace Command Ribbon, Home tab, Editing group, Replace Press [Ctrl]+[H]

14. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 14 Replace Text

15. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 15 Replace Special Characters Search for characters other than ordinary text. Special characters include paragraph marks and tab characters. Special characters are represented by special codes. Use the Special button in the Find and Replace dialog box.

16. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 16 Replace Special Characters

17. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 17 Replace Formatting Find and replace formatting. Search for character and paragraph formatting. Use the Format button in the Find and Replace dialog box.

18. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 18 Define Paragraph Formatting

19. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 19 Replace Paragraph Dialog Box

20. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 20 Lesson 8 Summary The Find command locates specified text and formatting in a document. The Replace command finds text and formatting and replaces it automatically with specified alternatives Use the Find command to locate whole words, words that sound alike, font and paragraph formatting, and special characters. Using the find command, you can search an entire document or selected text. You can also specify the direction of the search Use the Match case option to locate text that matches the case of document text When you want to locate whole words and not parts of a word, use the Find whole words only option

21. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 21 Lesson 8 Summary Use the Use wildcards option to search for text strings by using special search operators. A wildcard is a symbol that stands for missing or unknown text Use Sounds like option to find a word that sounds similar to the search text but is spelled differently or to find a word you do not know how to spell. When you find the word, you can stop the search process and edit your document Use the Find command to search for formatted text, including character or paragraph formatting. Use the Replace command to replace the formatting

22. THE PROFESSIONAL APPROACH SERIES © 2008 The McGraw-Hill Companies, Inc. All rights reserved. 22 Lesson 8 Summary Use the Replace command to search for all instances of text or formatting at once or to find and confirm each replacement Use the Replace command to delete text automatically. Key the text to be deleted in the Find what text box and leave the Replace with text box blank