1. TOPIC 3 : OCCUPATIONAL SAFETY AND HEALTH MANAGEMENT

2. S A F E T Y & H E A L T H C O M M I T T E E
COURSE CONTENT
3.1 UNDERSTAND THE CONCEPTS OF SAFETY & HEALTH MANAGEMENT
3.2 UNDERSTAND THE ESTABLISHMENT OF SAFETY AND HEALTH COMMITTEE
3.3 UNDERSTAND THE ROLES OF THE MANAGEMENT
3.4 UNDERSTAND THE SAFETY TRAINING

3. TOPIC 3.1 CONCEPTS OF SAFETY & HEALTH MANAGEMENT

4. Concepts Of Safety Management
S A F E T Y & H E A L T H C O M M I T T E E
Concepts Of Safety Management
A Safety and Health Management System can be defined as ‘the means by which an organisation controls risk through the management process’.
The BSI define a OH&S management system as ‘part of the overall management system that facilities the management of the OH&S risks associated with the business of the organisation. This includes the organisational structure, planning activities, responsibilities, practices, procedures, processes and resources for developing and achieving, reviewing and maintaining the organisation’s OH&S policy.

5. Objectives Of Safety And Health
S A F E T Y & H E A L T H C O M M I T T E E
Objectives Of Safety And Health
Health and safety objectives are a major part of a management system and are defined as “the goals in terms of H&S performance that an organisation sets itself to achieve and should be quantified wherever practicable”.
OH&S Objectives should be set annually.

6. S A F E T Y & H E A L T H C O M M I T T E E
Examples of types of an OH&S objective include:
The introduction of additional features into the OH&S management system (e.g. permit to work systems for specific tasks, strategic OH&S safety training for supervisors etc.)
The improvement of existing features, or the constancy of their application across the organisation (e.g. accident reporting, communication of standard procedures etc.).
The elimination or the reduction in frequency of particular undesired incidents (e.g. reduce accidents by 20%, remove all hazardous material etc.)

7. TOPIC 3.2 SAFETY & HEALTH COMMITTEE

8. DO WE REALLY NEED A SAFETY & HEALTH COMMITTEE ?

9. S A F E T Y & H E A L T H C O M M I T T E E
YES !
SAFETY & HEALTH
A great concern to company
A greater concern to the employees
SO ….Employees should share in the work of ACCIDENT PREVENTION….

10. WHY SAFETY & HEALTH COMMITTEE ESSENTIAL ?
Management give their best effort to correct unsafe condition/practices but employees in a good position to observe the HAZARDS
An important source of help would be overlooked if employee Safety & Health committee were not included in the organisation

11. S A F E T Y & H E A L T H C O M M I T T E E
Objectives of OSHA 1994
to secure the safety, health and welfare of persons at work against risks out of the activities at work;
to protect person at a place of work other than persons at work against risks out of the activities at work;
to promote an occupational environment for persons at work which is adapted to their physiological and psychological needs
to provide the means to be progressively replaced by a system of regulations and approved industry codes….. to maintain or improve the standards of safety and health.

12. S A F E T Y & H E A L T H C O M M I T T E E
OSHA 1994
Spirit of OSHA 1994
“Self Regulation”
Workers Cooperation & Consultation
All economic activities except shipping and armed forces
Guiding principles
Responsibilities for OSH lies with those WHO CREATE THE RISK and those WHO WORK WITH THE RISK
Concept of so far as is REASONABLE/ PRACTICABLE

13. S A F E T Y & H E A L T H C O M M I T T E E
REGULATION 1996
SECTION 30 (1)
Every employer shall establish a Safety & Health Committee (SHC) at the place of work in accordance with this section if :-
40 or more persons employed at the place of work or
The Director General directs the establishment of such a committee at the place of work

14. S A F E T Y & H E A L T H C O M M I T T E E
OBJECTIVES OF SHC
To fulfil the requirement of OSHA 1994
To promote consultation and cooperation between management and workers in upgrading safety & health at work
To provide a two-way communication channel or dissemination of information on safety & health issues
To enhance interest and motivation of all groups of management and workers at place of work in safety & health.

15. COMPOSITION OF COMMITTEE
S A F E T Y & H E A L T H C O M M I T T E E
COMPOSITION OF COMMITTEE

16. (con’t) COMPOSITION OF COMMITTEE
S A F E T Y & H E A L T H C O M M I T T E E
COMPOSITION OF COMMITTEE
(con’t)
Chairman : Employer or his authorised manager
Secretary : Safety & Health Officer
Management Representatives: Manager/Director/Supervisors
Workers Representatives: From section or process

17. S A F E T Y & H E A L T H C O M M I T T E E
Appointment
Chairman
Employer or Authorised Manager shall be chairman.
Secretary
Person employed as Safety & Health Officer
If no SHO, chairman may appoint another person
or SHC may appoint by ballots ( sulit ) from members.

18. S A F E T Y & H E A L T H C O M M I T T E E
Appointment
Management Representatives :
Appointed by Employer
Min 2 persons ( < 100 employees )
Min 4 persons ( > 100 employees )
Workers Representatives :
Selected by workers
Appointed by employer

19. S A F E T Y & H E A L T H C O M M I T T E E
Appointment
Employees Representatives
Nominated from employees
If number exceeded the vacancies…. ballot
If no representatives, employer shall appoint
Shall represent various section of work place
Any vacancy shall be replaced in the same manner as the previous member.
Do not penalise workers who absent due to their duties as SHC members

20. Removal of Committee member
S A F E T Y & H E A L T H C O M M I T T E E
Removal of Committee member
Fail to attend 3 consecutive meetings
Unsound mind
Bankrupt
No longer employed (employee rep)
Convicted on a charge of:
Fraud, dishonesty or moral turpitude
offence under law relating to OSH
Other criminal offence
Incapable to carry duty as member

21. S A F E T Y & H E A L T H C O M M I T T E E
FUNCTION OF COMMITTEE
Part III ( OSHA 1994 )
Assist in development of Safety & Health rules and safe system of work
Review the effectiveness of Safety & Health Programmes
To investigate any safety & health matter brought to attention of employer.
Review Safety & Health policies and recommend to employer for revision of such policies.

22. SPECIFIC FUNCTION OF COMMITEE
S A F E T Y & H E A L T H C O M M I T T E E
SPECIFIC FUNCTION OF COMMITEE
Assist in development of rules and systems
Assist in development and review of safety & health programmes
Perform analysis of incident trends and statistics
Review and recommend amendments to safety & health policies.

23. SPECIFIC FUNCTION OF COMMITEE
S A F E T Y & H E A L T H C O M M I T T E E
SPECIFIC FUNCTION OF COMMITEE
Perform inspections at work place and recommend preventive and corrective measures
Perform immediate investigation of accidents, near-miss accident, dangerous occurrence, occupational poisoning or occupational diseases occurred at workplace.

24. SPECIFIC FUNCTION OF COMMITEE
S A F E T Y & H E A L T H C O M M I T T E E
SPECIFIC FUNCTION OF COMMITEE
Investigates complaints of unsafe or unhealthy practices and report to employer with recommendations for corrective actions.
Assists in the development of promotional and education programmes
Discusses reports and matters from the safety officer, enforcement officer, etc
Advises the employer on safety and health matters

25. INSPECTION OF WORKPLACE
S A F E T Y & H E A L T H C O M M I T T E E
INSPECTION OF WORKPLACE
Inspect at least once in every three months
Discuss the observation of the members during inspection
Record the details of such circumstances in a report kept for such purpose
Make recommendations to the employer on the remedial measures to be taken on any matter.
Record the recommendations in the report

26. Investigation into any accident (According to SHC Regulation)
S A F E T Y & H E A L T H C O M M I T T E E
Investigation into any accident (According to SHC Regulation)
To inspect the place of work as soon as it is safe to do so.
SHO shall furnish the chairman of committee with a report of his findings.
Chairman shall as soon as practicable (ASAP) convene a meeting of the committee to discuss the report.
If no SHO, employer or authorised manager shall inform the chairman or the secretary.

27. Investigating an accident
S A F E T Y & H E A L T H C O M M I T T E E
Investigating an accident
Chairman/secretary shall ASAP after the committee has inspected the place of work convene a meeting to investigate into such incident.
In the meeting, the committee shall discuss the cause of accident…. And make recommendations to the employer to prevent the reoccurrence of such incident

28. Investigating an accident
S A F E T Y & H E A L T H C O M M I T T E E
Investigating an accident
SHO or Chairman ( if no SHO ) shall furnish the employer or his authorised manager on the recommendations.
Employer or authorised manager shall ASAP discuss the report or recommendations with SHO or Chairman.
SHO or Chairman shall record the decision of the employer or his authorised manager

29. Investigating an accident
S A F E T Y & H E A L T H C O M M I T T E E
Investigating an accident
Employer or authorised manager shall direct any person employed to take such action…..
Employer shall keep a copy of the report for a minimum period of SEVEN years.

30. S A F E T Y & H E A L T H C O M M I T T E E
CONDUCT OF MEETING
Formulate own meeting procedures and terms of references
Frequency of meetings:
Depends on nature of risk at workplace
At least once a month for high risk workplace
Once in three month for other workplaces
More frequent meetings during initial period of formation.
In the event of an accident or any other situations which calls for immediate attentions, meeting should be held immediately.

31. S A F E T Y & H E A L T H C O M M I T T E E
CONDUCT OF MEETING
Agenda and minutes :
Early notice in writing and circulation of agenda attached.
Only matters pertaining to Safety & Health to be discussed.
Minutes circulated soon, not later than two weeks after meeting

32. S A F E T Y & H E A L T H C O M M I T T E E
Meeting Facilities :
EMPLOYER SHOULD :
Provide suitable meeting room at the place of work.
Permit member to attend meeting during working hours.

33. S A F E T Y & H E A L T H C O M M I T T E E
CONDUCT OF MEETING
Quorum
Half of total number of members
Non member may attend
May invite any person to discuss pertaining to OSH matters or related to any accident occurred in the plant.

34. S A F E T Y & H E A L T H C O M M I T T E E
COMMITEE MEETING
Safety and Health matters only
Strictly for Safety & Health matters in workplace .
Minutes
Copy of every meeting shall be furnished to every member and the employer within TWO WEEKS after the meeting.

35. S A F E T Y & H E A L T H C O M M I T T E E
COMMITEE MEETING
Minutes
Shall be kept at place of work for minimum period of SEVEN years.
The employer should furnished the DOSH with a copy of minutes if required.

36. TRAINING & INFORMATION
S A F E T Y & H E A L T H C O M M I T T E E
TRAINING & INFORMATION
Employer to ensure
Committee members have basic understanding and knowledge on the function of the committee.
Provide training to the committee member.
Availability of an adequate document & information for SHC
Act & Legislation
Code of Practices
Technical Informations
Operational Information etc

37. S A F E T Y & H E A L T H C O M M I T T E E
EMPLOYER SHOULD NOT :
Disclose any information which would be prejudicial to national security.
Disclosure of information which contravene with any law
Disclose individual matters unless consented to its disclosure
Provide any information other than for Safety & Health or welfare at work.
Any information obtained by the employer for legal matters.

38. S A F E T Y & H E A L T H C O M M I T T E E
PENALTY
Any person who contravene any of the provision of these regulation shall be guilty of an offence and shall be liable to a fine not exceeding FIVE THOUSAND RINGGIT or imprisonment for a term not exceeding SIX MONTHS or to BOTH

39. S A F E T Y & H E A L T H C O M M I T T E E
STRUCTURE OF COMMITEE
Joint management-worker committee at workplace
Company may form other committee to supplement work of joint committee such as :
Management committee to oversee work of joint committee or subcommittee (permanent or ad-hoc)
Must have clear communication channel between joint committee and other committee.

40. IN SUMMARY ENSURING EFFECTIVE COMMITEE
S A F E T Y & H E A L T H C O M M I T T E E
IN SUMMARY ENSURING EFFECTIVE COMMITEE
Basic knowledge and interest of members
On going training and education of members
Availability of relevant information to members
Regularity and frequency of meetings
Fast decision making and follow-up action
Wide publicity of committee activities
Recognition of members
Leadership of chairman
Stick to safety and health only

41. TOPIC 3.3 ROLES OF THE MANAGEMENT

42. ROLES OF THE MANAGEMENT
S A F E T Y & H E A L T H C O M M I T T E E
ROLES OF THE MANAGEMENT
There are a number of strategies that can be used by organizations to ensure a healthy and safe workplace and ensure compliance with legal requirements.
For Example :
Design
Safe and healthy systems of work
Exhibit
Strong management commitment
Inspect
Workplace for health and safety problems
Establish
Procedures and controls for dealing with health and safety issues
Develop
Training programs
Set up
Health and safety committees
Monitor
Safety policies
Draw up
Action plan and checklist

43. POLICY, STANDARD AND SAFETY GUIDELINE
S A F E T Y & H E A L T H C O M M I T T E E
POLICY, STANDARD AND SAFETY GUIDELINE
Policy
This is a statement of the principles governing decision-making. They can only be changed by the Management and are mandatory.
Procedure
Describes the functional steps used to implement policies. Examples are those used by Safety & Health to promote adherence to management policy and are mandatory.
Guidelines
Describe specific aspects of working to the requirements of procedures where extended explanation is required and provided by Safety and Health. They contain recommended methods and statements with the objective of achieving certain standards or outcomes.

44. S A F E T Y & H E A L T H C O M M I T T E E
Safety Handbooks and Manuals
These documents can provide both procedural instructions and guidance on a specific subject. They are intended to describe a generic approach (e.g. Contractor Safety Handbook) and may describe activities which are routinely carried out as part of the normal functioning of the area (e.g. Laboratory or Workshop manuals).
Safety Management
This is a summary of the appropriate Safety and Health policies, procedures and guidelines which govern all aspects of task planning. It provides a framework within which tasks or activities can occur.
Job Safety
The area supervisor ensures that all task planning accords with a Safety Management Plan detailing applicable Safety and Health Policies, Procedures and Guidelines (including Handbooks and Manuals).

45. S A F E T Y & H E A L T H C O M M I T T E E
Enforcement the safety procedure
The action plan must be implemented in a way that is compatible with professional rules and practices as well as with existing procedures.
Follow-up the safety management system
The effectiveness of the system implemented must be checked and follow-up, and if a new risk or hazard factor is identified there must be a response. Audits must be systematically carried out and analysed in order to select corrective actions.

46. TOPIC 3.4 SAFETY & HEALTH TRAINING

47. DO WE NEED A SAFETY & HEALTH TRAINING ?
YES! OF COURSE..
**Companies are legally responsible for providing the safety training mandated for their industry by OSHA. **

48. WHY SAFETY TRAINING IMPORTANT ?
S A F E T Y & H E A L T H T R A I N I N G
WHY SAFETY TRAINING IMPORTANT ?
Safety training is the key element in the prevention of work-related injuries, illnesses and death.
When properly trained on safety procedures, employees will
understand the importance of workplace safety,
know how prevent an incident in the workplace by following workplace safety procedures,
learn how to respond quickly if presented with a dangerous situation.

49. S A F E T Y & H E A L T H T R A I N I N G
LIST TRAINING NEEDS
Different work environments require different types and levels of safety training.
For example :
eye safety and heat stress training is pertinent to construction and other outdoor workers,
first aid training is important for all work environments.
Other types of safety training courses include workplace violence, respiratory protection, safety awareness, electrical safety and etc.

50. S A F E T Y & H E A L T H T R A I N I N G
LIST TRAINING NEEDS
Safety Awareness
Safety Orientation
Scaffolding Safety
School & School Bus Safety
Shop Safety
Solid Waste
Specific Chemicals & Gases
Supervisor Safety
Trenching & Shoring
Utilities & Public Works
Warehouse Safety
Welding Safety
Workplace Violence
Workzone Safety
Back Safety
Bloodborne Pathogens
Construction Safety
Crane Safety
DOT & Trucking
Driving Safety
Electrical Safety
Emergency Planning
EPA
Ergonomics
Eye Safety
Fall Protection
Fire Extinguisher Use
Fire Prevention
First Aid
Food Service Safety
Forklift Safety
Hand & Finger Safety
Hand & Power Tools
HazCom
HazMat
HAZWOPER
Healthcare
Hearing Protection
Heat Stress
Hotels / Hospitality
Housekeeping
Industrial Safety
Kitchen Safety
Laboratory Safety
Ladder Safety
Lead Safety
Lockout / Tagout
Machine Guarding
Maintenance Safety
MSDS
Office Safety
Off The Job Safety
PPE
Recordkeeping
Respiratory Safety
Retail Safety

51. Any question…..???? E nd of T opic......... THANK YOU !
Prepared By : ERBZ