1. DIT5018/DIT5028/DIT5038 INDUSTRIAL TRAINING BRIEFING
Trimester: /2015
Date: 23rd July 2014

2. BRIEFING OUTLINE Program Objectives Industrial Training Program
Pre-requisite
Industrial Training Registration
Placement Location
Procedures
Grading
Precautions
Deductions of Marks
Leave of Absence
Task
Etiquette
Visitation
Q & A Session

3. Objectives
To expose students to the 'real' working environment and get acquainted with the organization structure, business operations and administrative functions.
To have hands-on experience in the students’ related field so that they can relate and reinforce what has been taught at the university.
To foster cooperation and to develop synergetic collaboration between industry and the university in promoting a knowledgeable society.
To set the stage for future recruitment by potential employers.

4. Industrial Training Program
Industrial training for 3 months/ 12 weeks.
Commencing date: 3rd Nov 2014 – 25th Jan 2015
Latest attachment date: 26th October 2014
Nature of jobs: Must be related to the areas of specialization.
Once placed:
Change of company is NOT ALLOWED
Subject to the respective Company’s Rules and Regulation
3 monthly reports – submitted to lest

5. Pre-requisite
A minimum of 60 credit hours of subjects taken prior to training.
Refer student’s declaration form.

6. Industrial Training Registration
About registration (2 registrations you need to do): 1
You must register at the CDP Industrial Training website. Go to cdp.mmu.edu.my, and click on the industrial training link. * DUE DATE: 8th August 2014  *
You need to do online pre-registration (1 week before final exam Tri 1 14/15). Check bulletin board for the registration period. Check Industrial Training website to know which group (based on your AA). Note: You should register under your AA’s group 2
DO NOT register for subject(s) if you decided to undergo training!

7. Industrial Training Registration
Step 1: Click the Register link
And fill the necessary details. (marked by red asterisks (*))

8. Industrial Training Registration
Select your academic advisor as your supervisor Once you click the register button, an will be send to your supervisor for their approval.

10. Industrial Training Registration
Step 2: Login with registered username and password. Supervisor will approve your registration once you submitted the Resume, Online transcript, prove of insurance & student’s declaration (hardcopy). Without approval you wont be able to proceed to Step 3. You will receive an if your registration is approved by your supervisor.

11. Industrial Training Registration
Step 3: Search Company list You can type in the search box based on name or state

12. Industrial Training Registration
Step 4: Click the company name and you will receive a company detail information. Once you sent the necessary document to the company, click the yes button.
*Note : the website will not send application letter for you. It only keep track of all your applications.
Your academic advisor will only consider what you record in the website as official when they receive the reply from the company.

13. Industrial Training Registration
Step 5: If there is a reply from the company, you will be notified through and you can also check in the Reply status link. For successful application, the status will change from Pending to Accepted, else the status will be Rejected. Click the Company name to know more details.

14. Industrial Training Registration
Step 6: If the company you want to apply is not in the list.
Please inform your MMU Supervisor/Advisor. Only the coordinator can add the new company. Once added , go back to Step 3.

15. Industrial Training Registration
Step 7: If you already decided which company to go, click the Confirm Company link. You can only confirm once. The dateline is 26th October 2014 to confirm your choice of company. *Note: Only students with confirm status will be considered as officially undergo industrial training by CDP.

16. Industrial Training Registration
Step 8: Any changes to your contact information please update the website in the Update Your Info links. You can also change your password. Lastly, remember to logout from the system.

17. Procedures
Call up the company first before sending out the application letters.
Find out whether there is a vacancy for industrial trainees.
If the company has vacancies, you have to ask for the person in charge.
The person in charge may be from the HR department, training department, or any other departments of the company.

18. Procedures
Try to get the name of the person so that you can address the letter to the person in charge correctly in your application letter.
Letter without complete information (either information about you yourself or the company) may result in not getting any reply from the company.

19. Procedures
Choose/Identify at least 20 suitable companies that you may apply to.
Fill up the four (4) documents (refer to next slide, slide 19) and submit to your respective AA.
Next, send the five (5) documents to every company directly (refer to next slide, slide 19).
Wait for the company’s response.
If you don’t get a response from the company within about 2 weeks or so, give them a call and enquire on your application status.
Don’t wait until the last minute!
It is your responsibility to contact and follow-up with the company of your choice.

20. Procedures Documents Pre Placement Registration Placement Registration
(a) Resume
(b) Result /Online Transcript
(c) Photocopy of insurance card (any prove you are covered by insurance) for the duration of: 3rd November 2014 – 25th January 2015
(d) Student Declaration Form
Documents submission date - Latest by 8th August 2014 (before 5 p.m.) to your AA.
Placement Registration
Students will register under their AA group for industrial training themselves
Applications to companies
(a) Application Letter
(b) Reply form
(c) Support letter
(d) Resume
(e) Academic Transcript (The Online Version is sufficient, must be verified by AA)
Reply letter from Company: Latest by 26th October 2014 (before 5 p.m.)

21. Placement Locations Company:
Student’s own choice but with approval from the academic advisor/CDP
The company must have a physical office.
The company must have at least 5 full-time staffs.
There were attempt to cheat where the company doesn’t exist.
Any company located in Malaysia (including Sabah and Sarawak)
For international students:
Allowed to apply for company in your home country.
Verification on the company will be made by CDP

22. Placement Locations Rules for placement
1) The job placements must be for FULL TIME work.
2) NO changing nor SWAPPING of jobs upon
CONFIRMED placement without obtaining approval
from CDP.
3) If a student wants to leave his/her current placement, he/she
must provide justification to CDP and his/her company, and
receive the approval from CDP BEFORE he/she can leave
his/her current placement.
4)No working at close relative’s company.
5)Payment by the company as the allowance for industrial
trainees is encouraged, but not a requirement.

23. Placement Locations
You are advised to choose the company which is relevant to your field.
Example:
DIA: Accounting/ Taxation/ Audit firm
DBA: Admin/ HR/ Marketing
DEE/ DTE: Electronics, Electrical or Engineering related company
*Note: Jobs such as promoter, operator, customer service are highly unacceptable.

24. DIT/ DBIS: Preferably choose IT company
If non-IT company, there should be MIS or IT department staff to supervise
Note: Advisable NOT to apply to Faculty (FIST) for training unless you’re above average student.
DIT students– focus purely on IT services or tasks such as developing website, programming, graphic design, multimedia networking
DBIS students – same as DIT but can be involved in business aspects such as planning, marketing or selling IT solutions
Must have MINIMUM ONE project
Example: Develop website or system, design network, design logo or multimedia, develop CD for training, etc.
DO NOT choose small PC shops or MLM shops

25. GRADING: PASS or FAIL The training is graded based on:
Presentation %
Presentation will take place the following week after you complete your training. The presentation is evaluation by your AA and a panel.
Student’s reports : 20%
Report must be submitted during presentation. The report evaluation is done by your AA
Student’s Weekly logs : 15%
Weekly logs must be submitted during training. The evaluation is done by your AA
Employer's Evaluation : 35%
The company supervisor will complete the form based on your performance and the supervisor’s observation.
Total %
<50% FAIL
FAIL: re-take DIT5018/DIT5028/DIT5038

26. Precautions
You must call and write a letter if you decline an offer within two weeks after received feedback/ reply form from company (refer to website for template).
If absent e.g. sick etc., please inform your company’s supervisor early.
If you need to extend your training please inform your supervisors (lecturer) formally.
You can only accept ONE company’s offer.

27. Deduction of Marks
Marks to be deducted or automatically fail on the following issues:
When the student obtains more than one company’s offer and fails to inform the company whose offer he/she decides to reject;
Asking for a change of company after the offer is confirmed;
Or not adhering to the planned schedule.

28. Leave of Absence
If a student quits the program after its commencement:
NOT ALLOWED to register for any subjects offered in Tri 2, 2014/2015;
He/she has to apply for “Leave of Absence” for that trimester, subject to the Director’s approval;
Appeal will be looked into on case by case basis.

29. Letter of Indemnity A promise of payment in case of any damage/loss
MMU DOES NOT issue Letter of Indemnity to any company
DO NOT accept any offer for a trainee post that requires a letter of indemnity from MMU.

30. By registering Industrial Training you hereby agree and undertake to indemnify and keep harmless the Company and MMU:
All liabilities, claims, losses, expenses and costs in respect of any personal injury (whether fatal or otherwise) arising to the Trainee and / or any loss or damage to the Company’s and/or the Trainee’s property arising out of the Trainee’s negligence while undergoing training with the company; and
All claims, demands, actions, proceedings, losses, damages, costs and expenses in respect of any personal injury to the Trainee and / or loss or damage to the Trainee’s property which the Trainee’s may suffer in consequence to or as a result of the facilities afforded to the Trainee.

31. Start Internship
Student needs to submit Report Duty Letter to MMU supervisor if relocated to other branch – to update address to visitation.
Must be submitted within the first week of training.
You can download this letter from cdp website.

32. Task
Discuss with your company supervisor about any project or assignment/tasks.
Try to understand the systems in your work place
Organization, administrative or practical
Record all the work done or knowledge gained
Maintain logbook

33. Weekly Log
Refer to the website for a template. Is attached in the training report.
Weekly log is a brief description (like a diary) summarizing everything you have done in that particular week.
to your Academic Advisor weekly log’s softcopy every week or at least every 4 weeks (4 weekly logs sent monthly).
Print out the hardcopy of each weekly log to be signed and stamped by the company supervisor and attach to the final training report.

34. Training report Refer to the website for a template.
Make sure your report cover all the requirements/items as per template. (refer Table of content of the report)
Include the details task given during internship.
New item : Networking skills
Identify ex-mmu student who are currently working in the company. (same or different department)

35. Training report New item : Networking skills
This section requires student to look for graduates from Multimedia University. The graduates can be from ANY course or faculty. May look out for their information from Human Resource of the company. Details of information:
• Name
• Designation
• Date joined company
• Date/Year of graduation (Name of University*)
*Should there is no graduate from MMU, student may look for graduates from other university.

36. Company Supervisor Evaluation Form
The company supervisor will complete the form based on your performance and the supervisor’s observation.
How the form may reach us?
Bring the form together with your report when you come for your presentation at MMU
Or Scan and to
Or fax to us :
Or post to us: Center for Diploma Programme, Multimedia University, Jln Ayer Keroh Lama , Melaka

37. Presentation Will be held once the training finished.
Refer ITP website for the guidelines.
Dress properly.
Be on time.

38. Etiquette Dress properly Behave well
Portray good image as a university student
Be punctual
Observe work ethics
Concern for safety
Be professional

39. Visitation Lecturer may visit at your work place
Around the last 4 weeks of your training.
Visitation is done by random selection. Please inform your academic advisor if the company requested to have a visitation.
Students and the company will be contacted a week before visitation. Please prepare the road direction and updated contact information.

40. Important dates: Important Items DATES Training period
3 Nov 2014 to 24 Jan 2014
Last day register in ITP website
8th August 2014
Pre-registration subject
8th Sept – 30 Oct 2014*
Latest attachment date
26th October 2014
Last day to confirm in ITP website
Last day for company’s supervisor evaluation form
30th January 2015
Presentation
Expected 26th -30th January 2015
*subject to change

41. Center for Diploma Programmes
Q & A SESSION
For further information, kindly contact:
Coordinators
Course
Office Number
Mdm. Julie Yew Mei Yee
DIT/DBIS
Mdm. Fathiah
DIA/DBA
Ms. Ummu Umairah
Mdm. Nur Hasanah
DEE/DTE
Center for Diploma Programmes