1. File Bar-coding & Inventory Scanning at MVA Loretta Wike Moore & Van Allen ARMA Charlotte-Piedmont Chapter Education Session April 22, 2010

2. History Records Management System (RMS) Automation started in 2001 One of our primary objective bar-coding & inventory scanning our client/matter files Entered existing data into our RMS –Client/Matters (Database import) MDY –File inventory New Data is imported from Elite

3. Bar-coding Thermal transfer printers (Zebra TLP 3842) Thermal transfer labels –Bucket & Folders labels (4” x 3”) 930 labels per roll –Bucket Sidebar labels (7 ¾” x 2 ¼”) 250 Labels per roll Thermal transfer wax ribbons –Black –Standard

4. Files To Be Inventory 10 Floors –46 High Densities –277 Offices 49,920 Files 5 Records Specialist Every month

5. Inventory Scanning