1. EXTREME MAKEOVER OR GENTLE REMODEL Linda Demmers Infopeople 2006

2. The problem with my library is…..

3. The Four Rs Renovation Refurbishment Remodel Repurpose

4. Why Remodel? Good site Intermediate solution Immediate solution No funds available Building has “good bones” Use is down – need some pizzaz! 25% rule Building is fairly new

5. Facility Assessment  Space  Site  Location  Facility analysis  Reuse potential  Cost analysis

6. Seven Steps: From Need to Action

7. Use data Output measures Collection data User survey Demographics Plan of Service Technology Plan Furniture inventory Equipment inventory Stack capacity Facility documentation Facility analysis IDENTIFY THE NEED

8. Service requirements Collection requirements Staff requirements Space Requirements

9. Space Planning Simplified Furniture, Equipment and Shelving occupy assignable space -- Space for the footprint of the object and enough area around it to use it. Everything else is non-assignable.

10. Determining Square Footage Table - for a 4 X 6 ft table – 3 ft behind chairs – 2 feet by side of table Total - 10 X 10 = 100 sq feet Single Faced Shelving 1 X 3 ft shelf plus 3 feet of aisle in front Total - 3 X 4 = 12 sq ft Double Faced Shelving 2 X 3 ft shelf plus 1 ½ feet of aisle front and back plus room for a side aisle Total = 18 sq ft

11. Planning for Collections 1.Identify Number of volumes 2.Select Type of shelving 3.Capacity per shelving unit for this type of volume/media item 4.Calculate the # of units required 5.Multiply # of units by square feet per section

12. Explore all options There are no bad ideas Nothing is impossible –Yet

13. You’re Sitting on a Gold Mine… 10,500 square foot branch library Good location Ample parking Cost in 2005 dollars: $6,033,000

14. Costs to House Your Program Replacement value of space for one mystery novel Building construction:$15.90 Plus the fees:$21.20 Plus the stacks:$29.15 Plus the land value:$34.45

15. Replacement value of space for one vertical file cabinet (15 to 18 square feet) Building construction:$4,200 Plus the fees:$5,600 Plus the F & E:$7,700 Plus the land value:$9,100

16. Finding Space Something’s gotta give Location, location, location Making trade-offs

17. Analyze Existing Space Is it being used efficiently? Are you getting a good return for your space/money? Where can you find space?

18. Maximizing Use of Space: Collections Longer ranges Fewer aisles Higher stacks Narrower aisles Compact shelving Double shelve Fore-edge shelving Adding shelves to uprights Microfilm

19. Housing Collections Inefficient Low stacks Short ranges 9,000 Reference vols. 72 DF units @ 45” high Ranges @ 2 sections 2,200 square feet

20. Additional space savings: 616 square feet More Efficient Low stacks Longer Ranges 9,000 Reference Vols. 72 DF units @ 45” high Ranges @ 6 sections 1,584 square feet

21. Even More Efficient 9,000 Reference Vols. 25 DF units @ 45” high 25 DF units @ 90” high Ranges @ 6 sections 1,080 square feet Additional Space savings: 504 square feet

22. Most Efficient 9,000 reference vols. 36 DF units @ 90” high Ranges @ 6 sections 504 square feet Additional Space savings: 576 square feet

23. Hybrid Version 9,000 Reference vols. 72 DF units @ 90”high 1,100 square feet

24. Maximize Use of Current Space Furniture and Workstation Furniture & Technology Workstations –Match items –Pods –Ganged together –Counters on walls

26. Something’s gotta give: Making Difficult Decisions Review Plan of Service Review Output Measures –Circulation/Turnover rate –General attendance/Headcounts –Program attendance What isn’t paying it’s way?

27. The Ultimate space saver….. Telephone books Spinners Reference materials available on-line Multiple copies of books Shelf sitters Tax forms Service desks ….. Get rid of it!

28. Trading off: Space Equivalents One technology workstation = 672 volumes One vertical file = 336 print volumes One lounge chair = One technology workstation One table for four = 1,344 print volumes

29. Architectural Scale 1/16 1/8 1/4 1/2

30. It’s Not Just the Space…. Adjacency Acoustics Floor loading Light and Lighting Security Ventilation Accessibility Technology Infrastructure

31. How much space do you need? How much space do you have? Is it in the right location? Is it the right kind of space? What improvements will be necessary? What will each option cost?

32. Detailed architectural studies Refined cost estimate Look for pitfalls Compare costs and trade-offs

33. Project Pitfalls and Red Flags Code Compliance HVAC Hazardous materials Historic preservation issues Lighting Density Unrealistic schedule Unrealistic budget (ouch!)

34. Architectural Plans Cost Estimate Schedule Detailed Plan for Implementation