1. Oral Presentation Tips S. Lambert and R. Fraser ME100 September 2006

2. Objective The objective of this presentation is to provide guidance on oral presentation structure and content for students in ME100. The objective of this presentation is to provide guidance on oral presentation structure and content for students in ME100.

3. Introduction All students in ME100 are required to make two oral presentations of 4-5 minutes in length All students in ME100 are required to make two oral presentations of 4-5 minutes in length Topics will be assigned the previous week, and will provide background for course assignments Topics will be assigned the previous week, and will provide background for course assignments Students are responsible for material presented by other students for the purposes of the quizzes Students are responsible for material presented by other students for the purposes of the quizzes Presentations will be Presentations will be Prepared using MS PowerPoint (~5-7 slides) Prepared using MS PowerPoint (~5-7 slides) Printed to overheads for actual presentation Printed to overheads for actual presentation Submitted electronically in UW-ACE Submitted electronically in UW-ACE

4. Presentation Structure Title Slide Title Slide Must contain title, presenter’s name, and date Must contain title, presenter’s name, and date Objective Slide Objective Slide The second slide must state the presentation objective The second slide must state the presentation objective Outline Slide Outline Slide Not necessary for short presentations Not necessary for short presentations Content Slides Content Slides Conclusions Conclusions

5. Presentation Principles Have a clear objective Have a clear objective The objective is not the same as the topic The objective is not the same as the topic Know the audience, and tailor the presentation to the right level Know the audience, and tailor the presentation to the right level Provide an adequate introduction so the audience can understand the context Provide an adequate introduction so the audience can understand the context Minimize text Minimize text Use point form (with sub-points) and figures Use point form (with sub-points) and figures

6. Communication Models CMAPP: Context; Message; Audience; Purpose (why); Product (“shape” of communication) CMAPP: Context; Message; Audience; Purpose (why); Product (“shape” of communication) AMMA: Attention getting; Meaningful; Memorable; Activating AMMA: Attention getting; Meaningful; Memorable; Activating KISS: Keep it Simple, Stupid (or Short and Simple) KISS: Keep it Simple, Stupid (or Short and Simple) ABC: Accuracy; Brevity; Clarity ABC: Accuracy; Brevity; Clarity CAP: Concise; Accessible; Precise CAP: Concise; Accessible; Precise CFF: Content; Form; Format CFF: Content; Form; Format 5WH: Who; What; When; Where; Why; How 5WH: Who; What; When; Where; Why; How

7. PowerPoint Tips Start by using the standard PowerPoint layouts Start by using the standard PowerPoint layouts Use simple slide design Use simple slide design Not too flashy, busy or colourful Not too flashy, busy or colourful Use figures, photos and sketches effectively, and physical demonstrations wherever possible Use figures, photos and sketches effectively, and physical demonstrations wherever possible “A picture may be worth a thousand words, but a prototype is worth a thousand pictures”, Jim Baleshta, ME100 “A picture may be worth a thousand words, but a prototype is worth a thousand pictures”, Jim Baleshta, ME100 Properly reference any figures used (and quotations) Properly reference any figures used (and quotations) More help: Google “PowerPoint 2003 Tips” More help: Google “PowerPoint 2003 Tips” Two views of PowerPoint: Two views of PowerPoint: http://www.wired.com/wired/archive/11.09/ppt1.html http://www.wired.com/wired/archive/11.09/ppt1.html http://www.wired.com/wired/archive/11.09/ppt2.html http://www.wired.com/wired/archive/11.09/ppt2.html

8. Conclusions Have a clear objective, suited to topic and audience Have a clear objective, suited to topic and audience Use a brief introduction to provide context Use a brief introduction to provide context Use clear, well structured slide design Use clear, well structured slide design Consider communication models, for example: Consider communication models, for example: AMMA: Attention getting; Meaningful; Memorable; Activating AMMA: Attention getting; Meaningful; Memorable; Activating