How to sell Professional Archive Manager for Exchange

How to sell Professional Archive Manager for Exchange
Metalogix - Confidential

Metalogix - Confidential
Who We Are Leading provider of archiving and content migration solutions for Microsoft products Globally active in 30 countries since 1989 4 offices in North America, 7 worldwide Over 2000 customer installations across all verticals Award-winning archiving solutions Top-tier technology investors: Insight Venture Partners and Bessemer Venture Partners Metalogix - Confidential

Metalogix Archiving Products
File Exchange Sharepoint Professional Archive Manager for Exchange is a best-of-breed, scaleable, fully compliant solution for Microsoft Exchange Metalogix - Confidential

Award-Winning Professional Archive Manager for Exchange
Metalogix - Confidential

EMEA Customers Metalogix - Confidential

Blue Chips Metalogix - Confidential

AVG Corporate Message Sent / Received Per Day / Per User
Problems AVG Corporate Message Sent / Received Per Day / Per User 1 Growing technology costs Annual growth in volume Large amounts of expensive storage to maintain mission critical high availability Back up costs (tape libraries, media) Growing Volume & Complexity 2 Maintaining Compliance FRCP, Sarbanes-Oxley, HIPAA, PCI, PIPEDA etc. 3 Less Productivity Slow Exchange Service, poor performance User can’t access archived files 4 Inadequate Disaster Recovery Risk of data loss or corruption Long and difficult DR process Source: Radicati Group Metalogix - Confidential

Typical Company Dilemma
Options Option 1 Don’t Implement Quotas Option 2 Implement Quotas Bigger and Bigger Mailboxes Users Reach Their Quotas and Create their own PST Files Issues Exchange Performance Suffers Storage Costs Grow Backup/Restore Windows Grow Missed SLAs or Costly Snapshots Users Store PSTs On Laptop (Risk of Loss, challenging legal search) OR Users Store PSTs on Network (company still uses storage & backup, MSFT doesn’t support PSTs on network (MSFT KB ) Storage/ costs over budget Slow technology service Disaster recovery Compliance End user frustration (PST corruption, quota issues) Disaster recovery Headaches Metalogix - Confidential

Complex Needs Across Organizations
Business / Legal Compliance - SEC 17a-4, SOX, HIPAA, etc. Capture, retention, encryption Extraction, search, search-in-search Litigation hold/ Case management Examination Record destruction procedure Cost control Storage de-duplication Compression End User DR Storage & extraction Backup & recovery Minimal user impact Seamless integration with Microsoft Outlook Platform support (HW, SW, OS, Mail, Client) Efficient technology User ID management Meta data capabilities Index/ Database Architecture Ease-of-Use Easy access to information past and present Ability to control “own” data Technology Professional Archive Manager for Exchange meets all your needs Metalogix - Confidential

How Does Professional Archive Manager for Exchange Meet Your Needs?
Lowers Technology costs 1 Meets Compliance 2 = Improves Operational Efficiency 3 Prepares for Disaster Recovery 4 Easy to Implement 5 Metalogix - Confidential

Enterprise Technology Buyer Enterprise Business Buyer
Customer Profile SMB Technology Buyer Enterprise Technology Buyer Enterprise Business Buyer Job title: IT Professional Firm size: <500 # of seats: <500 Most important responsibilities and activities: Minimize impact on end users Cost reduction Operational efficiency Reasons for looking for an archiving solutions Exchange server overburdened Unwieldy PST file management Storage costs exceeding budget Reasons for choosing Metalogix Seamless integration with Outlook Ease of installation - works with existing technical infrastructure Robust solution Job title: IT Professional Target firm size: >500 # of seats: >500 Most important responsibilities and activities: Cost reduction Disaster recovery End user satisfaction Reasons for looking for an archiving solutions Exchange server overburdened Unwieldy PST file management Storage costs exceeding budget Reasons for choosing Metalogix Seamless integration with Outlook Ease of installation – works with existing technical infrastructure Robust solution Job title: CTO Target firm size: >500 # of seats: >500 Most important responsibilities and activities: Cost reduction Compliance Disaster recovery Reasons for looking for an archiving solutions Storage costs exceeding budget Reasons for choosing Metalogix Lower storage/server costs Ease of installation – works with existing technical infrastructure Satisfies compliance and disaster recovery needs

1. Lowers Technology Costs
+ + Low Storage Cost Low Management Cost Low Cost of Discovery Up to 80% of Exchange store removed Small index (<12% of data) Small SQL size (<1% of data) Delta Archiving (only the changes archived) Shortcut/stub expiry reduces Exchange storage Single Instance Storage (SIS) across Retention Categories and multiple repositories Integrates with AD security and permissions Roles-based administration for distributed management Automated index rollover for reduced management effort Single, small footprint client to deploy Customized archiving via easy scripting Self-service tools for discovery and monitoring Intelligent Archiving to filter out content and control retention Legal Hold granularly holds ONLY what is needed No charge for compliance capabilities Metalogix - Confidential

+ + 2. Meets Compliance Comprehensive Archiving
Flexible Archiving Policies eDiscovery Protect & store s Dedicated retention categories Full Versioning All changes/edits to s are kept Full audit trail Scheduled and manual archiving User managed archiving Threshold archiving Journal or direct archiving (15% vs. 3% overhead) Your choice, same effect Full text search for users and administrators Ecase / discovery suite Guarantee no deletion out of archive without authorization Metalogix - Confidential

3. Improves Operational Efficiency
+ + Fully Integrated HSM Saves Time for IT Administrator Fully Scaleable Media Storage Manager part of solution Single instance storage (SIS) Compresses attachments and s Offloads Exchange server by retrieving Archived mails directly from archive media Post-processing capability transfers archived s to any third party system (e.g. Interwoven) Automatic synchronization of shortcuts – those not in use marked for deletion Admin interface provides: Quota checking Automatic alerting in case of failure Full text search PST file importer Restoring lost items, folders, mailboxes Restoring deleted shortcuts/ stubs Add-in rights set for each group/user Automatic failover and load balancing Advanced federated search across multiple platforms and environments Supports 25 languages Fully scalable when new hardware is added and more data indexed Single instance storage and indexing Metalogix - Confidential

4. Prepares for Disaster Recovery
+ + Protect Against Loss Access Exchange Services in Seconds Fully Integrated Disaster Recovery Parallel writing onto different storage systems Tamper-proof archive media Continuous replication to any off-site location Data integrity preserved guaranteeing a corrupt- free recovery process SMTP data recovery connector Multiple archiving locations Backup client portal (Archive Web) reduces user downtime No latency in distributed environment Near-point repository provides immediate access Mirrored environments enable two location archiving… Metalogix - Confidential

+ + 5. Easy to Implement & Use Full MS Applications Support
Works with Heterogeneous Environments Easy to Use & Implement 5.5 2000 2003 2007 2008 MS Exchange MS Outlook OWA DB support for SQL Server Cluster Support AD inte-gration Oracle DB support Mac and blackberry support/ compatibility Native storage support for systems and software WORM, DVD, NAS, SAN, Jukeboxes, etc. PointSoftware, Pegasus, Amass, Saperion Enterprise Content Management integration 100% support of VMWare and Citrix No Prof. Svcs required Thin client – no installation or client rollout needed! Full text search for users View and retrieve all versions Advanced Federated search Across all systems and servers XP 2005 Express Metalogix - Confidential

PAM for Exchange Features
MS Exchange support for 5.5, 2000, 2003, 2007 Seamless MS Outlook support for Outlook 2000, XP and 2003, 2007 OWA support for OWA 5.5, 2000, 2003, 2007 Database support for MS SQL Server 2000, 2005, 2008, Express, ORACLE and above Native support for storage systems like WORM, DVD, NAS, SAN, Jukeboxes etc. Native support for storage software like PointSoftware, Pegasus, Amass, Saperion Full HSM functionality, parallel storage Cluster support for W2003/2008 Single Instance Storage Public Folder archiving User mailbox archiving Attachment and compression Scheduled archiving Manual archiving User managed archiving Direct archiving Threshold archiving Journal archiving Metalogix - Confidential

PAM for Exchange Features
Quota checking Versioning OWA support Automatic alerting in case of failure Fulltext search for users and admin PST file importer Restoring of lost items, folders, mailboxes Thin client - no installation needed! Thick client Post processing! Blackberry support Dedicated retention categories Macintosh support! Ecase/discovery suite Business Integration Enterprise content management integration Multiple archiving locations Automatic failover and load balancing Metalogix - Confidential

Version 4 – Whats new New installation package New Archive web – tagging, federated search, auditing New search technology – Lucene, Microsoft Search Server New statistics feature New PST segmentation – define the max size of files New Post Processing configuration New HSM Plugin Metalogix - Confidential

Fully Integrated Product with Unique Features
Full Integration Unique Features Integrated HSM Delta Archiving Integrated Web Access Native Encryption Integrated Full Text and Federated Search Indexed over Multiple Vaults Integrated eDiscovery Suite Live Data Archiving Integrated Outlook Plugin Automatic Retrieval of s for DR Integrated Journal or Direct Mail Archiving End User Transparency Integrated PST Gathering/ Archiving Completely Scaleable in Distributed Environment Metalogix - Confidential

Architecture of Professional Archive Manager for Exchange
AD integration Granular/ flexible policies; Journal/ direct Archiving Storage Media of your choice replaced with a stub Thin client, no installation required SIS Separate Archiving and Retrieval reduces latency and increases performance Compressed by GZIP Original .MSG Format Heterogeneous environment Fully integrated HSM Metalogix - Confidential

Reason for Purchase Why did you choose PAM for Exchange over competitors? (Please rank top 5 reasons, 1=Most Important) N. America (n=24) Germany (n=25) EMEA (n=19) APAC (n=4) WW (n=72) Rank %1&2 Price 2 33% 3 28% 26% 50% 31% Metalogix brand strength 8 0% 6 12% 5% 6% Product ease of use and configuration 4 25% 1 56% 47% 43% Reseller recommendation 7 4% 8% 11% 7% Other recommendations (e.g., peers, reviews) 5 15% Own other Metalogix product (e.g. document management) 16% Product features 79% 48% 68% 75% 65% Ease of migration from PST to Metalogix 13% Ranked by % of respondents who selected option as either their #1 or #2 reason Customers typically chose Metalogix because of product features, followed by product ease of use and configuration and price US customers were an exception – they prioritized price and other recommendation ahead of product ease of use and configuration

Reasons for Product Use
Why do you use PAM for Exchange and how important is each reason? (Please rate all that apply) N. America (n=24) Germany (n=23) EMEA (n=19) APAC (n=4) WW (n=70) Rank %Major Reason Archive s for compliance 4 33% 2 78% 3 37% 50% Retain s for internal inquiries / investigation 46% 74% 5 32% 25% Retain s for backup 57% 43% Reduce PST maintenance 61% 42% 51% Reduce load on Exchange Server 1 79% 96% 75% 84% Ranked by % of respondents who indicated reason as a major reason N. America (n=24) Germany (n=23) EMEA (n=19) APAC (n=4) WW (n=70) Rank %All Archive s for compliance 5 63% 2 96% 58% 4 75% 73% Retain s for internal inquiries / investigation 88% 3 83% 68% 80% Retain s for backup 79% 1 100% 81% Reduce PST maintenance Reduce load on Exchange Server 89% Ranked by % of respondents who indicated reason as a major or minor reason Customers use PAM for Exchange to reduce the load on their Exchange Server –84% of customers selected this as a major reason Reduce PST maintenance is typically the second most important reason, although in Germany it was archiving s for compliance

Features User transparency was the most important feature
Which feature of PAM for Exchange most impressed you? User transparency was the most important feature 61% of customers WW selected it as the most impressive This was consistent across all regions, although Germany was also interested in Outlook add-in (30% vs. 39% for user transparency) EMEA showed interest in the integrated HSM engine (21% vs. 53% for user transparency) n=24 n=23 n=19 n=4 n=70

Installer Who installed PAM for Exchange in your organization?
Response by size: n=24 n=24 n=19 n=4 n=71 n=31 n=26 n=9 n=5 Other party Other party Outside partner (e.g., reseller) Outside partner (e.g., reseller) Metalogix service personnel Metalogix service personnel Myself or someone else in the org Myself or someone else in the org Customers in N. America typically installed the product themselves while customers in Germany and EMEA worked with Metalogix service personnel No significant differences in installer by customer size with the exception of the largest customers, who worked with external parties

Whats coming down the pipe
User side retention categories Rich search plugin Highlighting Advanced auditing features – including user side Public Folder migration Provisioning services Intrafind – Text classification etc

Why Metalogix? 1 Lowers your technology costs Metalogix fully meets your Exchange archiving needs and solves your current problems Integrated Archiving is our Business! Meets Compliance 2 3 Improves Operational Efficiency 4 Prepares for Disaster Recovery Easy to Implement & Use 5 Metalogix - Confidential

Professional Archive Manager for Exchange
Download your free 30-day trial You‘ll never look back! Metalogix URL: Metalogix - Confidential

How to sell Professional Archive Manager for Exchange

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