1. Post-training Preparations
01/16/13
Post-training Preparations
Dorothee Spuhler, Leonellha Barreto-Dillon, Martin Wafler, Naomi Radke (seecon international gmbh)
Sreevidya Satish (Ecosan Service Foundation)
Bipin Dangol (Environmental and Public Health Organization) 1

2. Copyright & Disclaimer
01/16/13
Copyright & Disclaimer
Copy it, adapt it, use it – but acknowledge the source!
Copyright
Included in the SSWM Toolbox are materials from various organisations and sources. Those materials are open source. Following the open- source concept for capacity building and non-profit use, copying and adapting is allowed provided proper acknowledgement of the source is made (see below). The publication of these materials in the SSWM Toolbox does not alter any existing copyrights. Material published in the SSWM Toolbox for the first time follows the same open-source concept, with all rights remaining with the original authors or producing organisations.
To view an official copy of the the Creative Commons Attribution Works 3.0 Unported License we build upon, visit This agreement officially states that:
You are free to:
Share - to copy, distribute and transmit this document  
Remix - to adapt this document. We would appreciate receiving a copy of any changes that you have made to improve this document.
Under the following conditions:
Attribution: You must always give the original authors or publishing agencies credit for the document or picture you are using.
Disclaimer
The contents of the SSWM Toolbox reflect the opinions of the respective authors and not necessarily the official opinion of the funding or supporting partner organisations.
Depending on the initial situations and respective local circumstances, there is no guarantee that single measures described in the toolbox will make the local water and sanitation system more sustainable. The main aim of the SSWM Toolbox is to be a reference tool to provide ideas for improving the local water and sanitation situation in a sustainable manner. Results depend largely on the respective situation and the implementation and combination of the measures described. An in-depth analysis of respective advantages and disadvantages and the suitability of the measure is necessary in every single case. We do not assume any responsibility for and make no warranty with respect to the results that may be obtained from the use of the information provided.

3. Evaluation versus Follow-up Report
01/16/13
Contents
Certification
Evaluation
Follow-Up
Evaluation versus Follow-up
Report 3

4. Train the Trainers on www.sswm.info
01/16/13
Train the Trainers on
Post-training Preparations 4

5. Post-training Preparations
01/16/13
Post-training Preparations
1) Certification
Why certification?
Makes course appear more legitimate
Tangible proof to put into portfolio
Source: SEECON (2012) 5

6. Post-training Preparations
01/16/13
Post-training Preparations
1) Certification
Creating a Good Certificate
Look for templates (free templates online)
Use a text programme (Word/Open Office) OR
Use a presentation programme (e.g. PowerPoint)  makes composing easier
Add borders  looks more formal
Use the right font  readable, font size 20-50
Print certificates with laser printer
Include the right information  full name, date and name of training, organisation’s name, water mark/stamp, signature 6

7. Evaluation versus Follow-up Report
01/16/13
Contents
Certification
Evaluation
Follow-Up
Evaluation versus Follow-up
Report 7

8. IMPROVE TRAINING APPROACH
Post-training Preparations
2) Evaluation
WHY should we perform Evaluation?
Monitor the training approach
Which elements have contributed to successfully achieve the training aim, objectives, key learning?
Which have failed their purpose ?
Judging:
Effectiveness
Efficiency
Any other outcome?
IMPROVE TRAINING APPROACH

9. Post-training Preparations
2) Evaluation
Questions to ask yourself: Have the participants achieved the course objectives? Have the participants learned what they are supposed to learn? (are key learning successfully transferred?) What unexpected positive outcomes have occurred that can be incorporated in the future courses? What are the courses strengths and weaknesses? Has the performance of the participants improved after training? How are they integrating the gained knowledge in their day-to- day job?

10. Kirkpatrick’s four levels of evaluation
Post-training Preparations
2) Evaluation
Evaluation Levels Evaluation is often considered as taking place at four different levels (the "Kirkpatrick levels”). The further down you go in the evaluation process, the more valid the evaluation (KIRKPATRICK 1998)
“Reaction”: What does the learner feel? (oral/written feed-back, open and close ended questions)
“Learning”: What facts, knowledge and experiences did he gain? (observation, reviewing data from exercises, plans, exercises etc.)
“Transfer”: What skills did he develop? What new information can he use on the job?
“Results or effectiveness”: Did the learner apply the new skills to his job and what results were achieved?
Kirkpatrick’s four levels of evaluation
Source: cf2dd1970c-800w [Accessed: ]

11. Kirkpatrick’s four levels of evaluation
Post-training Preparations
2) Evaluation
Evaluation Levels
Kirkpatrick’s four levels of evaluation
Source: [Accessed: ]

12. Brainstorming Post-training Preparations 2) Evaluation
How should we perform Evaluation?
Brainstorming
Time: up to 5 minutes

13. Post-training Preparations
2) Evaluation
How should we perform Evaluation?
Evaluation forms
Qualitative feedback
Rating

14. Post-training Preparations
2) Evaluation
Be selective! Do not hand out a huge list of questions. What do you really want to know and what is the best way of finding this out? Be realistic! Form-filling is never fun. Do not expect people to conscientiously work through a long and complex evaluation form. Be creative! Create evaluative processes that will engage participants and provide you at the same time with a valid feedback (e.g. an activity that is itself engaging and enjoyable!) Be balanced! Combine standardised element that allows you to make comparisons over time (add changing elements, which shows you a new perspective). Be holistic! Paper exercises can be very useful but should be part of a wider evaluation process that includes dimensions of learning that are less easy to capture on paper. (adapted from GREENAWAY (1999))

15. Evaluation versus Follow-up Report
01/16/13
Contents
Certification
Evaluation
Follow-Up
Evaluation versus Follow-up
Report 15

16. Further support the trained people
Post-training Preparations
3) Follow-Up
WHY should we perform Follow-up?
Further support the trained people
Development the skills continuously to improvement and to promote new practices
Comparison of evaluation and follow-up
Source: LOOMIS 2007)

17. Post-training Preparations
3) Follow-Up
Why should we perform Follow-up?
An effective follow-up phase includes several dimensions:
Determining what the participants have learned during the course
Giving the learners time to reflect on their learning prior to their completion of their post-training personal action plan, and
Getting useful feedback in an organised manner to help with future training planning
(adapted from RAE 2004)

18. Post-training Preparations
3) Follow-Up
How can we perform Follow-up? – some ideas
At the close of training, ask each attendee to commit to trying 1-3 new skills from the program. Let them know that the group will get back together to follow up and discuss techniques tried. Schedule a follow-up session.
Ask each attendee to you a brief summary of the two most important points they took away from the training. Gather the feedback together and post the responses in a central location. Take the list down after two weeks. Let a few weeks go by and then mail or the responses to the group, along with any additional feedback that has occurred in the meantime.
Send out a quiz related to the training’s content several weeks after the initial session. Post the responses and award a prize for the “best” answers.
(adapted from BUSINESS TRAINING WORKS n.y.; Training Web/-Free Articles/PDFs/Five Ways to Follow Up.pdf [Accessed: ])

19. Evaluation versus Follow-up Report
01/16/13
Contents
Certification
Evaluation
Follow-Up
Evaluation versus Follow-up
Report 19

20. 4) Evaluation versus Follow-up
Post-training Preparations
4) Evaluation versus Follow-up
Evaluation:
Follow-up:
After the training
Often combined with quality control in order to:
Further support the trained people
Development the skills continuously to improvement and to promote new practices
Analysis and interpretation
Judging:
Effectiveness
Efficiency
Any other outcome?
Collection of any aspect of the an education program or training

21. 4) Evaluation versus Follow-up
Post-training Preparations
4) Evaluation versus Follow-up
Evaluation
Advantages:
Reflection about the training among participants and lecturers
Identification of new and different perspectives on the training
Gaining insight in the weaknesses of the training
Improvement and optimisation of the training
Enhanced legitimation and rationality of the training
Disadvantages:
Complexity
Time and cost efforts
Can be subjective
Complexity of taking into account and implementing the outcomes
No definite and closed action but continuous process

22. 4) Evaluation versus Follow-up
Post-training Preparations
4) Evaluation versus Follow-up
Follow-up
Advantages:
Reflection about the training among participants and lecturers
Identification of new and different perspectives on the training
Evaluation of the impact
Extension of the impact in the future
Enhanced legitimation and rationality of the training
Disadvantages:
Complexity
Time and cost efforts
Can be subjective
Complexity of taking into account and implementing the outcomes
No definite and closed action but continuous process

23. 4) Evaluation versus Follow-up
Post-training Preparations
4) Evaluation versus Follow-up
Evaluation
Helps you to improve your trainings.
No training without!
If time and resources are restricted, cover at least the first dimension (“reaction”)
Take the results from the last training evaluation, before you start designing the next one!
Similar methods to compare over time; new elements to improve the quality of information you gain
Follow-up
Helps you to improve your training approach in the long run and extend the impact on the professional life of both, trainers and trainees.
Give participants a feedback on the results from follow-up
Try similar methods to compare information over time
Use different methods to add new perspectives
Difficult and requires a lot of efforts

24. Evaluation versus Follow-up Report
01/16/13
Contents
Certification
Evaluation
Follow-Up
Evaluation versus Follow-up
Report 24

25. Post-training Preparations
01/16/13
Post-training Preparations
5) Report
Why Making a Report?
To communicate results to participants
Reflect outcomes and include results in future trainings
For funding organisations/partners/employers
Example of a workshop report.
Source: GTZ (2010) 25

26. Post-training Preparations
01/16/13
Post-training Preparations
5) Report
What Information to Include?
Title Page
Abstract/Executive Summary
Table of Contents
Introduction
Body
Conclusion
Recommendations
References
Appendix/Appendices
Example of training report content.
Source: WHO (2009) 26

27. References
GTZ (Editor) (2010): Report of the Workshop on Developing a Framework for the preparation of the City Sanitation Plans. 29th September 2010 in New Delhi. Eschborn: Deutsche Gesellschaft für Technische Zusammenarbeit (GTZ).
GREENAWAY, R. (2010): Course Evaluation Methods. Stirling: Greenaway. URL: [Accessed ]
LOOMIS, M. (2007): Making your trainings more effective. Durham: Family Health International. URL: [Accessed ]
RAE, L (2004): Evaluation of training and learning. Leicester: Business Balls. URL: [Accessed ]
WHO (Editor) (2009): Ecosan Expert Training Course for the Introduction of Ecological Sanitation in Bhutan. Geneva: World Health Organisation.

28. “Linking up Sustainable Sanitation, Water Management & Agriculture”
01/16/13
“Linking up Sustainable Sanitation, Water Management & Agriculture”
SSWM is an initiative supported by:
Created by: 28