1. © 2007 Prentice-Hall, Inc.1 Technology in Action

2. © 2007 Prentice-Hall, Inc.2 Technology in Action Chapter 4 Application Software: Programs That Let You Work and Play

3. © 2007 Prentice-Hall, Inc.3 Chapter Topics Application vs. system softwareApplication vs. system software Productivity softwareProductivity software Business softwareBusiness software Graphics and multimedia softwareGraphics and multimedia software Educational and reference softwareEducational and reference software Entertainment softwareEntertainment software Communications softwareCommunications software Getting help with softwareGetting help with software Acquiring softwareAcquiring software Installing and uninstalling softwareInstalling and uninstalling software

4. © 2007 Prentice-Hall, Inc.4 Software A set of instructions that tells the computer what to doA set of instructions that tells the computer what to do Two main types of softwareTwo main types of software –System software –Application software System Software Application Software

5. © 2007 Prentice-Hall, Inc.5 System Software vs. Application Software System Software Coordinates instructions between software & hardwareCoordinates instructions between software & hardware IncludesIncludes –Operating system –Utility programs Application Software Programs used to complete tasks Includes –Productivity software –Specialty software –Entertainment Software –Educational and Reference Software –Personal Software

6. © 2007 Prentice-Hall, Inc.6 Application Software Productivity softwareProductivity software Specialty softwareSpecialty software Entertainment SoftwareEntertainment Software Educational and Reference SoftwareEducational and Reference Software Personal SoftwarePersonal Software

7. © 2007 Prentice-Hall, Inc.7 Productivity Software –Word processing programs –Spreadsheet programs –Presentation programs –Database programs –Personal information manager programs Programs that enable you to perform tasks required in home, school, and business Programs that enable you to perform tasks required in home, school, and business

8. © 2007 Prentice-Hall, Inc.8 Used to create and edit written documentsUsed to create and edit written documents Features includeFeatures include –Quick and easy editing –Variety of formatting options –Graphics –Templates ExamplesExamples –Corel Word Perfect –Microsoft Word Word Processing Software Insert Graphics Sammy the Wonder Dog Create Tables Insert Excel Spreadsheets Use Templates Word Processor Features Click to view

9. © 2007 Prentice-Hall, Inc.9 Charts FormulasFunctions Spreadsheet Software Used to perform calculations and numerical analysesUsed to perform calculations and numerical analyses Features includeFeatures include –Worksheets with cells –Values, formulas, and functions –Automatic recalculation ExamplesExamples –Lotus 1-2-3 –Microsoft Excel LabelsValues Columns Rows Cell Range of cells Worksheet Spreadsheet Features Click to view

10. © 2007 Prentice-Hall, Inc.10 Slide Show View Presentation Software Used to create slide showsUsed to create slide shows Features includeFeatures include –Templates and layouts –Different views ExamplesExamples –Corel Presentations –Microsoft PowerPoint Background Bulleted Text Graphics Slide Title Speaker Notes Work Area Task Pane Slide/ Outline View Presentation Software Features Click to view

11. © 2007 Prentice-Hall, Inc.11 Database Software Used as a complex electronic filing systemUsed as a complex electronic filing system Features includeFeatures include –Ability to group, sort, and retrieve data and generate reports –Organized into fields, records, and tables ExamplesExamples –Corel Paradox –Microsoft Access

12. © 2007 Prentice-Hall, Inc.12 Personal Information Manager Software Used to replace the management tools found on a traditional deskUsed to replace the management tools found on a traditional desk Features includeFeatures include –Calendar, address book, notepad, to-do list –Some contain e-mail management features ExamplesExamples –Lotus Organizer –Microsoft Outlook

13. © 2007 Prentice-Hall, Inc.13 Productivity Software Tools WizardsWizards –Step-by-step guides to help you complete a task

14. © 2007 Prentice-Hall, Inc.14 Productivity Software Tools TemplatesTemplates –re-designed forms included with software

15. © 2007 Prentice-Hall, Inc.15 Productivity Software Tools MacrosMacros –Small programs that group a series of commands to run as a single command

16. © 2007 Prentice-Hall, Inc.16 Integrated Software Applications vs. Software Suites Integrated Applications Single program that incorporates many software programsSingle program that incorporates many software programs Complex features are not includedComplex features are not included Example: Microsoft WorksExample: Microsoft Works Software Suites Collection of stand-alone software programs packaged together

17. © 2007 Prentice-Hall, Inc.17 Financial and Business-Related Software Personal financial softwarePersonal financial software General business softwareGeneral business software Specialized business softwareSpecialized business software

18. © 2007 Prentice-Hall, Inc.18 Personal Financial Software Used to for tax preparation, financial planning, and personal accountingUsed to for tax preparation, financial planning, and personal accounting ExamplesExamples –TurboTax and H&R Block’s TaxCut –Intuit’s Quicken and Microsoft Money –Intuit’s QuickBooks and Peachtree Accounting

19. © 2007 Prentice-Hall, Inc.19 General Business Software Used across a variety of industriesUsed across a variety of industries IncludesIncludes –Business and marketing plan software –Project management software –Mapping programs –Customer relationship management (CRM) software –Enterprise Resource Planning (ERP) systems

20. © 2007 Prentice-Hall, Inc.20 Specialized Business Software Tailored to the needs of a particular company or industryTailored to the needs of a particular company or industry Called vertical market softwareCalled vertical market software Proprietary softwareProprietary software –Programs custom developed to address the specific needs of a particular company. –The software is then owned by that company.

21. © 2007 Prentice-Hall, Inc.21 Graphics and Multimedia Software Used to create and design documents, images, illustrations, Web pages, and moreUsed to create and design documents, images, illustrations, Web pages, and more

22. © 2007 Prentice-Hall, Inc.22 Desktop Publishing Software Used to arrange text and graphics for publicationsUsed to arrange text and graphics for publications Features includeFeatures include –Text formatting –File importing –Graphics tools –Web publishing Example: QuarkExample: Quark

23. © 2007 Prentice-Hall, Inc.23 Image-Editing Software Used to edit photographs and other imagesUsed to edit photographs and other images Also called photo-editing softwareAlso called photo-editing software Features includeFeatures include –Tools for basic modifications to digital images –Painting tools that allow you to create images Example: Adobe PhotoshopExample: Adobe Photoshop

24. © 2007 Prentice-Hall, Inc.24 Drawing Software Used to create and editUsed to create and edit –Two-dimensional drawings –Technical diagrams –Animations –Geometric shapes Also referred to as illustration softwareAlso referred to as illustration software ExamplesExamples –Adobe Illustrator –Microsoft Visio Bit-mapped programsBit-mapped programs –MS-Paint

25. © 2007 Prentice-Hall, Inc.25 Computer-Aided Design Software Used to create 3-D automated designs, technical drawings, and model visualizationsUsed to create 3-D automated designs, technical drawings, and model visualizations Industrial use includesIndustrial use includes –Architecture –Automotive –Aerospace –Medical engineering

26. © 2007 Prentice-Hall, Inc.26 Video-Editing Software Used to edit digital videosUsed to edit digital videos Features includeFeatures include –Special effects –Transitions –Narration/voiceover –Overlays ExamplesExamples –Adobe Premiere –Microsoft Movie Maker

27. © 2007 Prentice-Hall, Inc.27 Web Page Authoring Software Used to design Web pages: knowing HTML is not necessaryUsed to design Web pages: knowing HTML is not necessary Features includeFeatures include –Wizards and templates –Reference materials ExamplesExamples –Microsoft FrontPage –Macromedia Dreamweaver

28. © 2007 Prentice-Hall, Inc.28 Educational and Reference Software Educational Software Provides instruction or trainingProvides instruction or training Types includeTypes include –K-12 education –Skills –Test preparation –Course management Reference Software Sources of reference Types include –Atlases, dictionaries, thesauri, encyclopedias –Medical and legal references

29. © 2007 Prentice-Hall, Inc.29 Course Management Software Used for Web-based classesUsed for Web-based classes Features includeFeatures include –Calendars –Grade books –Discussion boards ExamplesExamples –WebCT –Blackboard

30. © 2007 Prentice-Hall, Inc.30 Entertainment Software Designed to provide users with entertainmentDesigned to provide users with entertainment Categories includeCategories include –Action and Adventure –Driving –Puzzles and strategy –Role-playing –Card-playing –Simulation –Virtual reality

31. © 2007 Prentice-Hall, Inc.31 Digital Audio Software MP3: Audio compression formatMP3: Audio compression format Software allows you to record, rip, and burn filesSoftware allows you to record, rip, and burn files Also allows you to perform format conversionAlso allows you to perform format conversion

32. © 2007 Prentice-Hall, Inc.32 Communications Software Using a computer and software to communicate to othersUsing a computer and software to communicate to others GroupwareGroupware –Software used to connect people at different locations Videoconferencing/Web conferencingVideoconferencing/Web conferencing –Transmitting audio and video data over a network TelephonyTelephony –Transmitting telephone calls over the Internet –Known as Voice over Internet Protocol (VoIP)

33. © 2007 Prentice-Hall, Inc.33 Getting Help with Software Types of helpTypes of help –Frequently asked questions (FAQs) –Online help and support –ScreenTips –Microsoft Office Assistant –Help menu

34. © 2007 Prentice-Hall, Inc.34 Buying Software Software may be purchased throughSoftware may be purchased through –Retail stores –Online –Computer shows –Catalogs Preinstalled softwarePreinstalled software Student discounted softwareStudent discounted software

35. © 2007 Prentice-Hall, Inc.35 Freeware and Shareware Freeware: Copyrighted software you can get for freeFreeware: Copyrighted software you can get for free Beta versions: Programs that are still under developmentBeta versions: Programs that are still under development Shareware: Software that allows users to run it for a limited time free of chargeShareware: Software that allows users to run it for a limited time free of charge

36. © 2007 Prentice-Hall, Inc.36 Software Versions Software versionsSoftware versions –Numbers used to represent major and minor upgrades Major upgrade – Version 2.0Major upgrade – Version 2.0 Minor upgrade – Version 2.1Minor upgrade – Version 2.1

37. © 2007 Prentice-Hall, Inc.37 System Requirements –Minimum standards for the operating system, RAM, and hard drive capacity Sample Minimum System Requirements IBM compatible PC with a 486 PC processor or better (Pentium® recommended) Microsoft Windows® 95 12 MB RAM (16 MB recommended) Hard disk space (standard installation approx. 100 MB) CD-ROM drive (2x or better) Mouse or other pointing device

38. © 2007 Prentice-Hall, Inc.38 Installing/Uninstalling and Opening Software Installing softwareInstalling software –Installation wizard AutomaticAutomatic Control Panel: Add/Remove SoftwareControl Panel: Add/Remove Software –Full/custom installation Uninstalling softwareUninstalling software –Software uninstall program –Control Panel: Add/Remove Software –Do not delete Opening software –Start menu –Quick launch toolbar –Desktop shortcut –My Computer/Windows Explorer

39. © 2007 Prentice-Hall, Inc.39 Chapter 4 Summary Questions What’s the difference between application software and system software?What’s the difference between application software and system software?

40. © 2007 Prentice-Hall, Inc.40 Chapter 4 Summary Questions What kinds of applications are included in productivity software?What kinds of applications are included in productivity software?

41. © 2007 Prentice-Hall, Inc.41 Chapter 4 Summary Questions What kinds of software do businesses use?What kinds of software do businesses use?

42. © 2007 Prentice-Hall, Inc.42 Chapter 4 Summary Questions What are the different kinds of graphics and multimedia software?What are the different kinds of graphics and multimedia software?

43. © 2007 Prentice-Hall, Inc.43 Chapter 4 Summary Questions What is educational and reference software?What is educational and reference software?

44. © 2007 Prentice-Hall, Inc.44 Chapter 4 Summary Questions What are the different types of entertainment software?What are the different types of entertainment software?

45. © 2007 Prentice-Hall, Inc.45 Chapter 4 Summary Questions What kinds of software are available for communications?What kinds of software are available for communications?

46. © 2007 Prentice-Hall, Inc.46 Chapter 4 Summary Questions Where can I go for help when I have a problem with my software?Where can I go for help when I have a problem with my software?

47. © 2007 Prentice-Hall, Inc.47 Chapter 4 Summary Questions How can I purchase software or get it for free?How can I purchase software or get it for free?

48. © 2007 Prentice-Hall, Inc.48 Chapter 4 Summary Questions How do I install and uninstall software?How do I install and uninstall software?