1. © 2009 Prentice-Hall, Inc.1

2. 2 Technology in Action Chapter 4 Application Software: Programs That Let You Work and Play

3. © 2009 Prentice-Hall, Inc.3 Chapter Topics Application vs. system softwareApplication vs. system software Productivity softwareProductivity software Multimedia softwareMultimedia software Entertainment softwareEntertainment software Reference softwareReference software Drawing softwareDrawing software Business softwareBusiness software Getting help with softwareGetting help with software Acquiring softwareAcquiring software Installing and uninstalling softwareInstalling and uninstalling software

4. © 2009 Prentice-Hall, Inc.4 Software A set of instructions that tells the computer what to doA set of instructions that tells the computer what to do Two main types of softwareTwo main types of software –System software –Application software System Software Application Software

5. © 2009 Prentice-Hall, Inc.5 System Software vs. Application Software System Software Coordinates instructions between software and hardwareCoordinates instructions between software and hardware IncludesIncludes –Operating system –Utility programs Application Software Programs used to complete tasks Includes –Productivity software –Specialty software –Entertainment software –Educational and reference software –Personal software

6. © 2009 Prentice-Hall, Inc.6 Application Software

7. © 2009 Prentice-Hall, Inc.7 Productivity Software –Word processing programs –Spreadsheet programs –Presentation programs –Database programs –Personal information manager programs Programs that enable you to perform tasks required in home, school, and business Programs that enable you to perform tasks required in home, school, and business

8. © 2009 Prentice-Hall, Inc.8 Used to create and edit written documentsUsed to create and edit written documents Features include:Features include: –Quick and easy editing –Formatting options –Graphics –Templates –Wizards Examples:Examples: –Corel WordPerfect –Microsoft Word Word Processing Software Insert Graphics Sammy the Wonder Dog Create Tables Insert Excel Spreadsheets Use Templates Word Processor Features Click to view

9. © 2009 Prentice-Hall, Inc.9 Charts FormulasFunctions Spreadsheet Software Used to perform calculations and numerical analysesUsed to perform calculations and numerical analyses Features include:Features include: –Worksheets with cells –Values, formulas, and functions –Automatic recalculation Examples:Examples: –Lotus 1-2-3 –Microsoft Excel LabelsValues Columns Rows Cell Range of cells Worksheet Spreadsheet Features Click to view

10. © 2009 Prentice-Hall, Inc.10 Slide Show View Presentation Software Used to create slide showsUsed to create slide shows Features includeFeatures include –Templates and layouts –Different views ExamplesExamples –Corel Presentations –Microsoft PowerPoint Background Bulleted Text Graphics Slide Title Speaker Notes Work Area Task Pane Slide/ Outline View Presentation Software Features Click to view

11. © 2009 Prentice-Hall, Inc.11 Database Software Used as a complex electronic filing systemUsed as a complex electronic filing system Features include:Features include: –Ability to group, sort, and retrieve data and generate reports –Organized into fields, records, and tables Examples:Examples: –Corel Paradox –Microsoft Access

12. © 2009 Prentice-Hall, Inc.12 Personal Information Manager Software Used to replace the management tools found on a traditional deskUsed to replace the management tools found on a traditional desk Features include:Features include: –Calendar, address book, notepad, to-do list –Some contain e-mail management features Examples:Examples: –Lotus Organizer –Microsoft Outlook

13. © 2009 Prentice-Hall, Inc.13 Productivity Software Tools WizardsWizards –Step-by-step guides help you complete a task

14. © 2009 Prentice-Hall, Inc.14 Productivity Software Tools TemplatesTemplates –Predesigned forms included with software

15. © 2009 Prentice-Hall, Inc.15 Productivity Software Tools MacrosMacros –Small programs that group a series of commands to run as a single command

16. © 2009 Prentice-Hall, Inc.16 Integrated Software Applications vs. Software Suites Integrated Application Single program that incorporates many software programsSingle program that incorporates many software programs Complex features are not includedComplex features are not included Example: Microsoft WorksExample: Microsoft Works Software Suite Collection of stand-alone software programs packaged together

17. © 2009 Prentice-Hall, Inc.17 Speech Recognition Software Translates spoken words into typed textTranslates spoken words into typed text Accuracy levels of 95–99 percent can be achievedAccuracy levels of 95–99 percent can be achieved

18. © 2009 Prentice-Hall, Inc.18 Personal Financial Software Used to for tax preparation and financial planningUsed to for tax preparation and financial planning ExamplesExamples –TurboTax and H&R Block’s TaxCut –Intuit’s Quicken and Microsoft Money

19. © 2009 Prentice-Hall, Inc.19 Digital Image-Editing Software Used to edit photographs and other imagesUsed to edit photographs and other images Also called photo-editing softwareAlso called photo-editing software Features include:Features include: –Tools for basic modifications to digital images –Painting tools that allow you to create images Example: Adobe PhotoshopExample: Adobe Photoshop Photo collection softwarePhoto collection software –Google Picasa –Microsoft Photo Story

20. © 2009 Prentice-Hall, Inc.20 Digital Audio Software MP3: Audio compression formatMP3: Audio compression format Software allows you to record, rip, and burn filesSoftware allows you to record, rip, and burn files Also allows you to perform format conversionAlso allows you to perform format conversion Audio-editing software includes tools to edit audio filesAudio-editing software includes tools to edit audio files

21. © 2009 Prentice-Hall, Inc.21 Digital Video-Editing Software Used to edit digital videosUsed to edit digital videos Features includeFeatures include –Special effects –Transitions –Narration/voiceover –Overlays ExamplesExamples –Adobe Premiere –Microsoft Movie Maker

22. © 2009 Prentice-Hall, Inc.22 Media Management Software Software to organize media filesSoftware to organize media files –Sort, filter, and search by artist, album, or category Windows Media Player, Nullsoft Winamp, or Apple iTunes are examplesWindows Media Player, Nullsoft Winamp, or Apple iTunes are examples Manage individual tracks and generate playlistsManage individual tracks and generate playlists Burn songs to CD and print liner notesBurn songs to CD and print liner notes

23. © 2009 Prentice-Hall, Inc.23 Gaming Software Requires: – –processing power – –memory (RAM) – –hard disk capacity – –sound cards – –video cards – –Speakers – –monitor – –CD or DVD drives

24. © 2009 Prentice-Hall, Inc.24 Educational and Reference Software Educational Software Provides instruction or trainingProvides instruction or training Types include:Types include: –K-12 education –Skills –Test preparation –Course management –Simulation training Reference Software Sources of reference Types include: –Atlases, dictionaries, thesauri, encyclopedias –Medical and legal references

25. © 2009 Prentice-Hall, Inc.25 Course Management Software Used for Web-based classesUsed for Web-based classes Features include:Features include: –Calendars –Grade books –Discussion boards Examples:Examples: –WebCT –Blackboard –Moodle

26. © 2009 Prentice-Hall, Inc.26 Drawing Software Used to create and editUsed to create and edit –Two-dimensional drawings –Technical diagrams –Animations –Geometric shapes Also referred to as illustration softwareAlso referred to as illustration software Examples:Examples: –Adobe Illustrator –Microsoft Visio

27. © 2009 Prentice-Hall, Inc.27 Accounting Software Helps small-business owners manage their finances Provides tools for tracking accounts receivable and accounts payable Includes templates for invoices, statements, and financial reports Examples:Examples: – –Intuit QuickBooks – –Peachtree from Sage Accounting

28. © 2009 Prentice-Hall, Inc.28 Desktop Publishing Software Used to arrange text and graphics for publicationsUsed to arrange text and graphics for publications Features includeFeatures include –Text formatting –File importing –Graphics tools –Web publishing Example:Example: –QuarkXPress

29. © 2009 Prentice-Hall, Inc.29 Web Page Authoring Software Used to design Web pagesUsed to design Web pages Knowing HTML is not necessaryKnowing HTML is not necessary Features include:Features include: –Wizards and templates –Reference materials Example:Example: –Adobe Dreamweaver Office applicationsOffice applications –Save As Web Page

30. © 2009 Prentice-Hall, Inc.30 Large-Business Software Used across a variety of industriesUsed across a variety of industries Includes:Includes: –Business and marketing plan software –Project management software –Mapping programs –Customer relationship management (CRM) software –Enterprise Resource Planning (ERP) system

31. © 2009 Prentice-Hall, Inc.31 Specialized Business Software Tailored to the needs of a particular company or industryTailored to the needs of a particular company or industry Called vertical market softwareCalled vertical market software Proprietary softwareProprietary software –Programs custom-developed to address the specific needs of a particular company –Software is then owned by that company

32. © 2009 Prentice-Hall, Inc.32 Computer-Aided Design Software Used to create 3-D automated designs, technical drawings, and model visualizationsUsed to create 3-D automated designs, technical drawings, and model visualizations Industrial use includes:Industrial use includes: –Architecture –Automotive –Aerospace –Medical engineering

33. © 2009 Prentice-Hall, Inc.33 Getting Help with Software Types of helpTypes of help –Frequently asked questions (FAQs) –Online help and support –ScreenTips –MS Office Integrated Help

34. © 2009 Prentice-Hall, Inc.34 Buying Software Software may be purchased throughSoftware may be purchased through –Retail stores –Online –Computer shows –Catalogs Preinstalled softwarePreinstalled software Web-based application softwareWeb-based application software –hosted on a Web site –requires no installation on your computer Discounted softwareDiscounted software

35. © 2009 Prentice-Hall, Inc.35 Freeware and Shareware Freeware: Copyrighted software you can get freeFreeware: Copyrighted software you can get free Beta versions: Programs still under developmentBeta versions: Programs still under development Shareware: Software that allows users to run it for a limited time free of chargeShareware: Software that allows users to run it for a limited time free of charge Open source: free to useOpen source: free to use

36. © 2009 Prentice-Hall, Inc.36 Software Versions Numbers used to represent major and minor upgradesNumbers used to represent major and minor upgrades –Major upgrade: Version 2.0 –Minor upgrade: Version 2.1 Years (Microsoft Office 2007) and letters (WordPerfect Office X3) also used

37. © 2009 Prentice-Hall, Inc.37 System Requirements Minimum standards for the operating system, RAM, and hard drive capacityMinimum standards for the operating system, RAM, and hard drive capacity Sample Minimum System Requirements Microsoft Windows® 98SE/ME/2000 SP4/XP SP1. Pentium® II 233 MHz processor or faster. 32 MB RAM (128 MB for XP). 265 MB free hard disk space. 8X CD-ROM. 800 X 600 16-bit color video card. DirectX® 8.0. Windows compatible mouse, speakers.

38. © 2009 Prentice-Hall, Inc.38 Installing/Uninstalling Software Installing softwareInstalling software –Installation wizard AutomaticAutomatic Control Panel:Control Panel: Programs and Features icon –Full/custom installation Downloading software from the WebDownloading software from the Web Uninstalling softwareUninstalling software –Software uninstall utility

39. © 2009 Prentice-Hall, Inc.39 Opening Software Opening softwareOpening software –Quick Launch toolbar –Desktop shortcut –Start menu –My Computer/Windows Explorer Creating shortcutsCreating shortcuts

40. © 2009 Prentice-Hall, Inc.40 Chapter 4 Summary Questions What’s the difference between application software and system software?What’s the difference between application software and system software?

41. © 2009 Prentice-Hall, Inc.41 Chapter 4 Summary Questions What kinds of applications are included in productivity software ?What kinds of applications are included in productivity software I might use at home?

42. © 2009 Prentice-Hall, Inc.42 Chapter 4 Summary Questions What are the different types of multimedia software?What are the different types of multimedia software?

43. © 2009 Prentice-Hall, Inc.43 Chapter 4 Summary Questions What are the different types of entertainment software?What are the different types of entertainment software?

44. © 2009 Prentice-Hall, Inc.44 Chapter 4 Summary Questions What is reference software?What is reference software?

45. © 2009 Prentice-Hall, Inc.45 Chapter 4 Summary Questions What are the different types of drawing software?What are the different types of drawing software?

46. © 2009 Prentice-Hall, Inc.46 Chapter 4 Summary Questions What kinds of software do small and large businesses use?What kinds of software do small and large businesses use?

47. © 2009 Prentice-Hall, Inc.47 Chapter 4 Summary Questions Where can I go for help when I have a problem with my software?Where can I go for help when I have a problem with my software?

48. © 2009 Prentice-Hall, Inc.48 Chapter 4 Summary Questions How can I purchase software or get it for free?How can I purchase software or get it for free?

49. © 2009 Prentice-Hall, Inc.49 Chapter 4 Summary Questions How do I install, uninstall, and open software?How do I install, uninstall, and open software?