1. EOR SYMPAQ TIMESHEET POLICY & PROCEDURES

2. SYMPAQ eTs (TIMESHEET) POLICY
Background: All employees have both a professional and personal responsibility to record their labor. EOR requires that all labor hours be entered into the SYMPAQ eTs (referred to as “timesheet”) and requires each employee to comply with this policy. Non-compliance will result in pay disbursement delays.
Timesheet Preparation: - Must be completed using the SYMPAQ eTs system. In the event, system access is unavailable, a paper timesheet (excel version) should be used to record hours worked. Once the system is available, employees must then log those hours into the system. - All employees are required to keep accurate records of their time worked and must reflect all time worked on their timesheets. - Time must be recorded on timesheets by the end of the day on a daily basis. Any questions concerning time recording should be directed to the appropriate Site Lead or PM - It is mandatory to enter Regular Hours worked, LWOP or Authorized DTO each day to be compliant with DCAA guidelines and regulations. Should DCAA audit the contractor work location and the hours are not updated on a daily basis, that each employee, contractor or agent understands that disciplinary action will be required by DCAA which can include possible fines and potential termination of employment or contract, these liabilities will be the sole responsibility of the negligent party. - On-Site Leads or PMs may periodically “spot-check” employee timesheets. Employees must ensure their timesheets readily are updated at all times to ensure compliance with this policy. - Timesheets can only be filled out by the employee. - IT IS A VIOLATION of company policy for any employee to prepare another employee’s timesheet, alter another employee’s timesheet or inappropriately alter his/her own timesheet. - Each employee must complete his/her own timesheet or paper timesheet to certify the accuracy of the time recorded. - If an employee is not available to complete his/her timesheet, the employee’s On-Site Lead or PM may complete the timesheet and submit in the manager approval section in SYMPAQ eTs. The employee will review the timesheet upon return to work, make any necessary corrections and submit the timesheet for On-Site Lead verification and approval. - Overtime, if any, must first be authorized in writing by the client, and approved by the EOR PM, before it is worked.

3. PMs will review timesheets by 3PM each Friday.
Timesheet Submission and Review: All employees must enter and submit timesheets for the week by COB each Thursday.
On-Site Leads will review all labor included on timesheets for assigned employees by Noon each Friday verifying and approving timesheets with notification to the contract PM.
PMs will review timesheets by 3PM each Friday.
Any remediation or questions concerning the accuracy of time charges will be discussed to the extent necessary and are to be completed by COB each Friday. If approved weekend work is expected, an with advanced notification to the On-Site Lead and contract PM will be required.
Final remediation, plus any approved weekend hours must be completed by Noon each Monday.
Each Monday morning, a timesheet report listing missed days of timesheet recording will be generated and distributed to On-Site Leads, PMs and the EOR COO no later than 9AM.
Any labor hours not entered by or on behalf of an employee by 10AM Monday will NOT be paid for time during that payroll period.
Timekeeping Training
- Timekeeping training will include discussion of timesheet preparation policies during initial employee orientation and feedback from PM and On-Site Leads reviews of timesheets.
- Employees are required to be proficient in all labor categories (LCAT) within their respective contracts, with organizational knowledge of both the client and EOR.
- Management, PMs, and On-Site Leads must ensure all assigned employees are aware of, and implement the timekeeping policy.
Any Questions regarding this eTs Policy can be addressed to the below listed EOR representative.
Jon Schendel Chief Operations Officer /

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