1. SOCIAL CLUB OF PEOPLE'S EMPOWERMENT-SCOPE PROJECT MANAGEMENT ZAFAR IQBAL Zi_agr@yahoo.com SOCIAL CLUB OF PEOPLE’S EMPOWERMENT-SCOPE

2. SOCIAL CLUB OF PEOPLE'S EMPOWERMENT-SCOPE Acknowledgements : “Project Management – Strategic Design and Implementation” 4th Ed., by David I. Cleland and Lewis R. Ireland, McGraw Hill “Project Management, A Systems Approach to Planning, Scheduling, and Controlling”, 6th Ed. by Harold Kerzner, John Wiley & Sons, Inc, New York, USA

3. SOCIAL CLUB OF PEOPLE'S EMPOWERMENT-SCOPE What is a Project? A project is a planned undertaking which is a set of interrelated and coordinated activities designed to achieve certain predetermined objectives within a given budget and period of time.

4. SOCIAL CLUB OF PEOPLE'S EMPOWERMENT-SCOPE What is Project Management? Project Management is the process of planning, organizing and managing tasks and resources to accomplish a definite objective, usually within constraints on time, recourses, or cost.

5. SOCIAL CLUB OF PEOPLE'S EMPOWERMENT-SCOPE Project Constraint Triangle Project Scope Time Cost

6. SOCIAL CLUB OF PEOPLE'S EMPOWERMENT-SCOPE The Project Cycle Management A typical project has a sequence of stages/phases from inception to maturity. All such stages/phases of the project form the project cycle.

7. SOCIAL CLUB OF PEOPLE'S EMPOWERMENT-SCOPE Identification Preparation Appraisal/Evaluation Approval Implementation Monitoring (M&E) Completion Evaluation Phases of the Project Cycle

8. SOCIAL CLUB OF PEOPLE'S EMPOWERMENT-SCOPE Project Management - Requirements Quantitative tools / techniques. Organizational structures. Organizational behavior. Clarity of project manager’s role, job description and authority.

9. SOCIAL CLUB OF PEOPLE'S EMPOWERMENT-SCOPE Core Functions of Project Management Planning – What are we aiming for and why? Organizing – What’s involved and Why? Directing – Who decides what and where? Motivation – What brings out the best performance of people? Controlling – Who judges results and by what standards?

10. SOCIAL CLUB OF PEOPLE'S EMPOWERMENT-SCOPE Successful Project Management! Having achieved project objectives Within time Within cost At the desired technical performance level Effective & efficient use of recourses Within minimum or mutually agreed scope changes Within the main framework of organization Within corporate culture and Accepted by the customer

11. SOCIAL CLUB OF PEOPLE'S EMPOWERMENT-SCOPE Management Pitfalls ! Planning Errors Managing versus Doing People versus Task skills Ineffective Communications Time Management Cost/Resource Management Performance Management

12. SOCIAL CLUB OF PEOPLE'S EMPOWERMENT-SCOPE Principals of Procurement Provides a Macro Framework for: Procurement Planning Procurement Advertisement Qualification/Disqualification of Contractors Method of Procurements Opening, Evaluation & Rejection of Bids Acceptance & Award of Contracts Maintenance of Records and Freedom of Information Grievances Redressal

13. SOCIAL CLUB OF PEOPLE'S EMPOWERMENT-SCOPE Procurement Planning Contract Statement of Work (CSOW) Contract Work Breakdown Structure (CWBS) Requirements for a year to be advertised in advance Limitation on splitting or regrouping Generic Specifications Approval Mechanism to be in place

14. SOCIAL CLUB OF PEOPLE'S EMPOWERMENT-SCOPE Methods of Procurement Open competitive Bidding Principal method Single Stage. One Envelope procedure. Two Stage Bidding Process. Technical proposal without price for uniform specifications. Price proposals on the basis of uniform technical specifications. Two Stage two envelope bidding First stage Technical proposal & financial proposal Second Stage – Revised Technical proposal – Supplementary financial proposal. Negotiated Tendering

15. SOCIAL CLUB OF PEOPLE'S EMPOWERMENT-SCOPE Alternate Methods of Procurement Petty Purchases (upto Rs 10,000) Request for quotations (upto Rs 40,000) Direct contracting (Repeat Orders upto 15 % only) Negotiated Tendering.

16. SOCIAL CLUB OF PEOPLE'S EMPOWERMENT-SCOPE Opening, Evaluation & Rejection of Bids Public Opening of Bids Evaluation Reports to be given to all Bidders Bidders Right to Represent – 10 Days Ban on Financial Negotiations Only Technical Negotiations allowed

17. SOCIAL CLUB OF PEOPLE'S EMPOWERMENT-SCOPE Other Provisions Lowest Evaluated Bidder to get the Contract Full Records to be Maintained for a minimum period of Five (5) Years Integrity Pacts Grievances Redressal Within the Company 2nd Tier Grievance Redressal Ombudsman Judicial Recourse

18. SOCIAL CLUB OF PEOPLE'S EMPOWERMENT-SCOPE Monitoring of Public Procurements Internal Pre/Post Audit Procedures Audit by the Auditor General Monitoring by the Authority Procurement Audits by Private Sector Auditors

19. SOCIAL CLUB OF PEOPLE'S EMPOWERMENT-SCOPE Procurement Contract Legal Document Contract Law Contract Negotiations Contract Signing Contractual Obligation Various Clauses of the Contract (Termination, Force Majure, etc.)

20. SOCIAL CLUB OF PEOPLE'S EMPOWERMENT-SCOPE Thank You !