1. Lecture - Project Management

2. Project Management - Micro The day-to-day operation of the project Project status report Action items SMART

3. Meeting Agenda You will have a project meeting every week with the instructor and the meeting should: Every meeting starts with an agenda! Every meeting starts with reviewing action items/schedule status. Every meeting concludes with assignment of next action items. A project schedule is both for planning and tracking. A project schedule has no value if it is not used after creation.

4. Project Status Self- Assessment Examine your list of project learning action items… 1. Is each of the schedule items SMART? Make it SMART if not already? 2. Do each of the schedule items have an owner? A due date? 3. Is the pace of project learning going to support the snapshot day milestone? 4. Is the balance of effort ok? 5. Add any missing key items. GROUP WORK

5. Project Management - Macro Project = an endeavor to create a uniqu e product or service Micro - deals with day to day operations Macro - deals with planning and vision

6. Why Projects Fail They run out of Schedule or Budget (time or mon ey) “The death of a thousand cuts.” Not usually a single catastrophic event (“the rock et blew up”) Usually a sequence of small delays that add up, bleed project to death Catastrophic event the night before the due date is a failure to plan for catastrophe.

7. Project Inputs and Outputs Inputs = resources: time, materials, people Time => complete tasks. Keyword: Schedule Materials => money. Keyword: Budget Output = deliverables: prototype, thesis, new house, … Successful project: Scope, Schedule and Spend to complete work Deliver result on time, within budget

8. Tools for Documenting Schedule Gantt charts (MS Project, http://www.ganttproject.biz/)http://www.ganttproject.biz/ Spreadsheet (pm_template.xls) Project management document concepts: resources tasks milestones dependencies % complete hierarchy

9. Project Decomposition A project can be broken into milestones Milestones help us get things done. A project and a milestone is too big to address in one step Decomposition helps define describable and actionable chunks. This is called the work breakdown structure (WBS). The individual assignable item - action items. An action item is a small chunk of work that is very well defined and assigned for completion on a certain date.

10. Identifying Milestones What are some key milestones for your project? What are some key elements of the WBS? GROUP WORK

11. Other Milestones specs complete (end of phase) specs approved design review prototype created/tested concept selected report due assignment due and more! (milestones drive the project!)

12. Other Resources Wikipedia: Search for “Project management” and follow the links A Short Course in Project Management: http://office.microsoft.com/enus/project/H A102354821033.aspx http://office.microsoft.com/enus/project/H A102354821033.aspx Tools - ms project, http://www.ganttproject.biz/ http://www.ganttproject.biz/ See capstone website for good examples like thisthis

13. Forming Initial Schedule Form the initial schedule (on paper) given the milestones and WBS. Bring a completed schedule to the next meeting. GROUP WORK