1. University of Michigan Administrative Information Services eSettlements Overview July 16, 2007

2. Agenda 1.What is Electronic Settlement? 2.Business Case for Electronic Settlement 3.eSettlements Application Overview 4.Supplier Functionality 5.Buyer Functionality 6.Demo 7.Questions? University of Michigan Administrative Information Services

3. 3 What is Electronic Settlement? Electronic settlement is simply allowing vendors to invoice the university for goods or services electronically Procurement Services and MAIS collaborated to implement the PeopleSoft eSettlements application eSettlements suppliers will be able to log into Mpathways to upload invoices and review invoice & payment status University of Michigan Administrative Information Services

4. 4 Business Case for Electronic Settlement Move towards industry accepted electronic invoicing practices Implement multiple methods of electronic settlement Reduce data entry for A/P Reduce customer service calls to A/P and departmental requesters Allow for the continued growth of the strategic supplier program and replace the current eBilling system University of Michigan Administrative Information Services

5. 5 eSettlements Application Overview eSettlements application implementation is being done in phases  1st phase which includes inquiries and flat file invoice submission went into production on 6/30/08. XML invoicing is being built and tested as part of the 1 st phase with an expected go live in August 2008.  Remaining phases include self service invoice submission and the eSupplier connection are slated to be in production by the end of 2008. This application will allow us to accept vendor invoices electronically in 3 formats (Flat File, XML, & Self-Service) University of Michigan Administrative Information Services

6. 6 eSettlements Overview Cont’d Access to this application will be granted to designated strategic suppliers and Procurement Services personnel Suppliers will log into Mpathways using their PeopleSoft credentials via a link on the Procurement Services website Procurement Services personnel will be granted varying levels of access to the eSettlements application within Mpathways University of Michigan Administrative Information Services

7. 7 Supplier Functionality Supplier’s manage their own internal access requests Add address and contact information Submit invoice files electronically Inquire on invoice and payment status University of Michigan Administrative Information Services

8. 8 Buyer Functionality Submit supplier invoice files when necessary Inquire on supplier invoice and payment status Maintain contracted item pricing which is necessary for invoice price verification View PO details and resolve matching issues Manage invoice discrepancies (e.g. item substitution & item price mismatch) University of Michigan Administrative Information Services

9. 9 System Demonstration University of Michigan Administrative Information Services

10. 10 Questions? University of Michigan Administrative Information Services